Town Clerks Office Renovations
| Location: | Maine |
|---|---|
| Posted: | Oct 30, 2025 |
| Due: | Dec 4, 2025 |
| Agency: | Town of Scarborough, Maine |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP 172026 |
| Publication URL: | To access bid details, please log in. |
RFP 172026
Description
Notes
The Town Clerk's Office Renovation project includes the following:
- Removing wall-mounted cabinets and repairing the affected walls.
- Removing two doors and frames, then closing in the openings. One door and frame will be reused.
- Relocating one window and install a door in its place
- Constructing three workstation counters, similar to those currently in the collections department. These workstations will feature a divided writing surface and a glass partition separating the employee and the customer. The side counter will include a single set of built-in shelves beneath the counter. The entire area will be painted upon completion.
A pre-bid meeting will be held on Friday, November 14th at 9:30am. the purpose of the meeting is to view the area and discuss construction and finish options. We highly recommend
| Pre-Bid Date | Bid Opening | Awarded |
| 11/14/2025 | 12/4/2025 |
All bids must be submitted by Thursday, December 4th at 10:00 a.m.
Attachment Preview
REQUEST FOR PROPOSALS
RFP 172026
Town Clerks Office Renovations
Town of Scarborough
P.O. Box 360
259 U.S. Route One
Scarborough, Maine 04070-0360
Released on October 30, 2025
Proposals Due on December 4, 2025
Request for Proposals
Instructions:
Sealed Proposals will be received in the Town Clerk’s Office, Scarborough Town Hall, 259 US
Route 1, Scarborough, Maine 04074 until 10:00am on December 4, 2025 from parties
interested in providing a submittal package for a Bathroom Renovations for the Town of
Scarborough Fire Department at (2) of our neighborhood Fire Stations.
The proposals, if mailed, should be addressed as noted below: Faxed proposals will not be
considered.
Attention: Town of Scarborough, Purchasing Agent
Request for Proposal (RFP) Number: 172026
Town Clerks Office Renovations
259 US Route One
PO BOX 360
Scarborough, ME, 04070-0360
The Town reserves the right to accept or reject any and all proposals.
These proposals will not be publicly opened.
A Vendor’s failure to submit its proposal prior to the deadline will cause the proposal to be
disqualified. Late proposals or amendments will not be opened or accepted for evaluation.
All proposals submitted shall become property of the Town of Scarborough and will not be
returned.
Contact Information:
For questions related to the RFP process:
Kim Morrison, Purchasing Specialist
Email – kmorrison@scarboroughmaine.org
Phone 207-730-4083 / Fax 207-730 4088
The preferred contact method is email. All inquiries or requests concerning this Request for
Proposals shall be made in writing and must be received before the close of business two days
prior to the deadline to the attention of Kim Morrison, Purchasing Specialist. The Town is not
responsible for oral interpretations given by any Town employee or representative.
Arrangements to conduct site visits should be made to:
Ken Kennedy
kkennedy@scarboroughmaine.org
Phone 207-730-4068
SCOPE OF WORK:
The project includes:
* Removing wall-mounted cabinets and repairing the affected walls.
* Removing two doors and frames, then closing in the openings. One door and
frame will be reused.
* Relocating one window and install a door in its place
* Constructing three workstation counters, similar to those currently in the
collections department. These workstations will feature a divided writing surface
and a glass partition separating the employee and the customer. The side counter
will include a single set of built-in shelves beneath the counter. The entire area
will be painted upon completion.
A pre-bid meeting will be held on Friday, November 14th at 9:30am. the purpose
of the meeting is to view the area and discuss construction and finish options.
We highly recommend that all bidders attend this meeting to fully understand the
project's scope.
GENERAL PROJECT REQUIREMENTS
The work shall include the following on the part of the contractor:
● Obtain all permits, licenses, design services, etc. required for construction
● Evaluate the proposed scope of work and the existing conditions during the pre-bid walk-through
to provide an accurate bid and schedule to complete the work
● Provide all materials and labor necessary to complete the work as indicated
MECHANICAL AND PLUMBING DESIGN AND BUILD WORK
● A licensed, experienced contractor shall provide the expertise and labor to accomplish all
plumbing and mechanical work to meet the current code and ADA guidelines
ELECTRICAL DESIGN AND BUILD WORK
● A licensed, experienced contractor shall provide the expertise and labor to accomplish all
electrical work to meet the current code and ADA guidelines
QUALITY REQUIREMENTS
● The contractor shall employ an experienced superintendent who will remain on the job full time
throughout construction unless otherwise agreed upon by the Owner
● The contractor shall be responsible for the scheduling and coordination of all trades, and shall
keep the Owner informed of all scheduling and scheduling changes
● The contractor shall be responsible for all materials testing and inspections required
PROJECT CLOSEOUT
● The contractor shall be responsible for keeping the jobsite in a neat and orderly condition during
construction progress. The construction areas of the building interior shall be broom clean at the
end of each working day and dust protection provided throughout the project to the degree
possible
● The contractor shall be responsible for waste and rubbish removal during construction
● The construction areas shall receive a final thorough cleaning prior to occupancy
● The contractor shall guarantee their work and the work of all subcontractors for a period of time
to be agreed upon
● All work shall conform to all state and local codes.
Standard Terms and Conditions:
The Town of Scarborough reserves the right to amend this RFP prior to the proposal due date.
All amendments and additional information will be posted on the Town website:
www.scarboroughmaine.org. The Town reserves the right to waive any informality in proposals,
to accept the proposals or portions thereof, and to reject any and all proposals, should it be
deemed in the best interest of the Town to do so. Nothing in this document shall require the
Town of Scarborough to proceed with Engineering and/or any of the identified services. The
Town reserves the right to substantiate Respondent’s qualifications, capability to perform, and
availability and past performance record.
The cost for developing the proposal is the sole responsibility of the Consultant. All proposals
submitted become the property of the Town.
The Town reserves the right to approve subcontractors. All work performed under contract to
the Town becomes the property of the Town in the format specified by the Town.
A Certificate of Insurance is required from all consultants, contractors and vendors doing
business with the Town of Scarborough. Within two (2) weeks of the Notice of Award,
Consultant must submit a Certificate of Insurance naming the Town of Scarborough as
“additional insured.” Failure to furnish the required certificate within the required timeframe may
result in the proposal being rejected.
The successful Consultant(s) selected shall agree to defend, indemnify and hold the Town
harmless from any and all claims, demands, suits, causes of action and judgments arising from
or related to Consultant’s performance, including claims of professional malpractice or
negligence. Such indemnity shall include the Town’s reasonable attorneys' fees as well.
The above referenced indemnity shall be in addition to and as a complement to the below
described insurance coverage, which coverage is a mandatory requirement of this RFP and any
award hereunder.
Specifically, the successful Consultant(s) shall provide the following coverage(s) and amount(s).
Commercial General Liability
$2,000,000.00
Automobile Liability
$2,000,000.00
Workers Compensation
$1,000,000.00
Errors and Omissions
$2,000,000.00
Umbrella Coverage
$2,000,000.00
All policies shall be underwritten by companies licensed to sell insurance in Maine and who are
rated A+ or better by AM Best Company. Self-insurance pools or trusts are not an acceptable
substitute for the referenced commercial coverage.
RFP 172026 Bidders List
Ganem Builders
inquiry@ganembuilders.com
O’s Maine
billing@osmaine.com
Maine Properties LLC
customerpriorityteam@mainepropertiesllc.com
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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VETERANS AFFAIRS, DEPARTMENT OF
Bid Due: 6/05/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.