Community Room Renovation

Orange Water and Sewer Authority
Our community's trusted partner for clean water and environmental
protection.
REQUEST FOR QUALIFICATIONS
Orange Water and Sewer Authority
Community Room Renovation
CIP Project No. 280-31
Issue Date: July 6, 2026
Submittal Deadline: August 6, 2026 at 2PM
1. INTRODUCTION
Your firm is hereby invited to submit a written statement of qualifications to provide professional
engineering and architectural services for renovations to the existing Community Room,
Administrative Breakroom Area, one office conversion and roof repairs in Orange Water and
Sewer Authority's main administrative building at 400 Jones Ferry Road in Carrboro. OWASA
will conduct a Qualification-Based Selection process to identify the best qualified firm with which
to negotiate a contract. All firms submitting qualifications must have demonstrated experience
and expertise in design and construction services for public space and office building renovations
To be considered by OWASA, responses to this RFQ must be received by 2:00 p.m. Eastern Time
on Thursday, August 6, 2026. Refer to Section 5 - Submittal Requirements for details.
2. OBJECTIVES
The primary objective of the project is to:
a) Renovate the existing Community Room and adjacent breakroom in the main OWASA
Administrative Office for Americans with Disabilities Act (ADA) compliance and
necessary security improvements
b) Convert an existing office into a small conference room for public -staff meetings without
entering the secure portions of the building
c) Address administrative building roof coping issues
3. BACKGROUND AND DESCRIPTION
A conceptual master plan of the administrative office at 400 Jones Ferry Road in Carrboro was
completed in 2025. This master plan was completed in two phases: a (1) Needs Assessment and
(2) Options. The needs assessment clearly identified security and accessibility as top priorities for
future improvements. While several options were thought to be beneficial, priority has been placed
on improving the public use of the Community Room and the necessary ADA compliance
associated with the use of that room. As part of this priority, renovation of the IT Department
Entrance and changes to the adjacent Employee Breakroom area are anticipated.
Currently, if the Community Room is used by the public, they have access into an unsecured

Request for Qualifications
Community Room Renovation
July 6, 2026
hallway to access restrooms and the rest of the administrative building. Additionally, there is
another vestibule between the Community Room and the IT department which does not meet
current security goals. Furthermore, the adjacent breakroom to the Community Room is
underutilized and does not meet accessibility requirements.
A draft concept plan for the improvements to the community room and the adjacent breakroom
are shown here:
The ground floor revisions are expected to include relocation of a door to the community room,
renovation of the break room area to create two single-occupancy restrooms accessible from the
community room, reconfiguration of the remaining breakroom area, and installation of card access
doors to enter the breakroom and IT Department from the Community Room area. First floor
revisions may include revisions to doors to meet ADA access requirements and creation of a

Request for Qualifications
Community Room Renovation
July 6, 2026
dedicated, secure conference room off of the main entry for employees to meet with customers.
In addition to the community room renovations, this project may also address a roof leakage item
associated with the Administrative Building roof. A consultant previously completed a leak
investigation and identified issues with the coping, metal cleat, and weather proofing at the parapet
wall at the perimeter of the roof.
The goal is to have design completed by May 2027 and construction completed May 1, 2028.
4. SCOPE OF SERVICES
The engineering and architectural services required for this project are expected to be completed
to meet the objective outlined above and in general accordance with a scope of services as needed
to accomplish the tasks listed below. However, the final scope of services will be negotiated
with the selected firm and may include modified and/or additional tasks.
1. Design services may include:
a. Design and permitting
b. Development of construction contract documents and technical specifications
c. Cost estimation
d. Bid assistance
2. Construction services may include:
a. Construction inspection
b. Construction administration
c. Preparation of Record Drawings and other closeout information
The draft and final plans, reports, etc. will be provided in electronic and hard copy formats in a
manner acceptable to and usable by OWASA. The actual list and format of deliverables will be
negotiated with the selected firm.

Request for Qualifications
Community Room Renovation
July 6, 2026
5. SUBMITTAL REQUIREMENTS
Responses to this RFQ must be received by OWASA no later than 2:00 p.m. Eastern Time
on Thursday, August 6, 2026. To be considered, please submit one (1) electronic copy in PDF
format of the required qualifications to:
Steve Bailey, P.E.
sbailey@owasa.org
Engineering Manager - Capital Projects
Orange Water and Sewer Authority
400 Jones Ferry Road
Carrboro, North Carolina 27510
The Statement of Qualifications (including resumes) shall be limited to a maximum of 8 double-
sided pages (i.e., 16 pages printed double-sided onto 8 sheets of 8-1/2"x11" paper). Please note
that all Submittals shall become public documents upon delivery to OWASA. If there is sensitive
or confidential information that cannot be shared publicly, please include additional
documentation along with your submittal.
Each submittal must include the following in order to be considered:
a) Statement of Interest: explaining your firm's interest in performing the work on this
project, including how the project aligns with your firm's capabilities.
b) Project Team/Org Chart [25 points] showing the proposed project team members,
including sub-consultants (if any), identifying their respective roles on the project, and
indicating their availability to support this project. Each proposal shall include resumes of
key team members. The primary contact shall be clearly identified.
c) Project Approach [30 points] describing your proposed approach to accomplish the work
to meet the project objectives, identifying how you will manage any notable risks to
meeting the schedule and budget constraints. Provide detailed information that will allow
OWASA staff to distinguish your team from other firms that may be competing for this
project.
d) Project Schedule [25 points] illustrate delineation of phasing and tasks to demonstrate
your understanding of the necessary project activities and reasonable durations,
sequencing, risks, etc. for this type of building renovation project.
e) Past Experience and References [20 points] for the three most similar projects (i.e., public
space building renovation and/or building security improvement projects) completed by
your project team in the last (5) years for other clients. Identify who served as project
manager and key lead technical roles in those projects.
f) Contract Objections: It is OWASA's intention to use a contract similar to the one included
as Attachment 2. If your firm objects to any element of the contract, please state the
objections in the submittal.
g) Completed Attachment 1 forms

Request for Qualifications
Community Room Renovation
July 6, 2026
6. TIMELINE AND SELECTION PROCESS
The timeline for this solicitation is as follows:
Advertisement July 6, 2026
Questions Close July 23, 2026
Statement of Qualifications Due August 6, 2026
Anticipated Notice of Selection August 13, 2026 (tentative)
Anticipated Completion of Final Scoping September 2026
and Contracting
All dates in the above table are subject to change.
OWASA reserves the right to reject any and all proposals, to waive any minor formalities, and to
disregard all nonconforming or conditional submittals.
OWASA may elect to conduct face-to-face interviews with two or more firms being evaluated
prior to making a final selection.
If OWASA cannot reach an agreement with the initially selected firm, OWASA will then proceed
to negotiate with the next best qualified firm, or will reissue the RFQ.
In accordance with North Carolina State law (NC GS 143-128.2(g)) regarding Minority/Women
Business Enterprises (M/WBE), it is the policy of OWASA to encourage and promote the use of
minority-owned businesses in the procurement of goods and services. Proposers are strongly
encouraged to include minority and women-owned businesses to the fullest extent possible when
assembling their teams.
7. OWASA POINT OF CONTACT
Steve Bailey will be OWASA's primary point of contact for all consultant selection matters
relating to this project. All questions regarding this Request for Qualifications must be
emailed on or before Thursday, July 23, 2026 to Mr. Bailey at .
8. SUPPLEMENTAL INFORMATION
Attachment 1: Procurement Forms
Attachment 2: OWASA Standard Design Services Agreement

Attachment 1: Procurement Forms
ACKNOWLEDGEMENT OF ADDENDA
The undersigned hereby acknowledges that their submission is reflective of any
addenda posted for this solicitation by checking the appropriate box(es) below:
N/A - no Addenda issued
Addendum 1
Addendum 2
Addendum 3
Addendum 4
Addendum 5
Signature Date
Printed Name Title
END OF FORM

Attachment 1: Procurement Forms
E-VERIFY AFFIDAVIT
I, (the individual attesting below), being duly authorized by
and on behalf of
(the entity identified as the "Employer") after first
being duly sworn hereby swears or affirms as follows:
1. Employee Count: Employer employs [Check one]
25 of more employees in the State of North Carolina
Fewer than 25 employees in the State of North Carolina
2. Employer understands that E-Verify is the federal E-Verify program operated by the
United States Department of Homeland Security and other federal agencies, or any successor or
equivalent program used to verify the work authorization of newly hired employees pursuant to
federal law in accordance with Article 2 of Chapter 64 of the North Carolina General Statutes.
3. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an
employee to work in the United States, shall verify the work authorization of the employee
through E-Verify in accordance with Article 2 of Chapter 64 of the North Carolina General
Statutes.
4. Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by
Employer for specified contracts subject to E-Verify entered into with the Orange Water and
Sewer Authority.
This day of , .
Signature of Affiant
State of County of
Signed and sworn to (or affirmed) before me, this
the_____ day of___________________,_________.
_________________________________________
Official Signature of Notary
___________________________, Notary Public
Notary's printed or typed Name
My Commission Expires: _____________________
(Affix
Official/Notarial
Seal)
END OF FORM

Attachment 1: Procurement Forms
IRAN DIVESTMENT ACT CERTIFICATION REQUIRED BY N.C.G.S.
143C-6A-5(a)
N.C.G.S. 143C-6A-5(a) requires this certification for bids or contracts with the State of
North Carolina, a North Carolina local government, or any other political subdivision of the
State of North Carolina.
N.C.G.S. 143C-6A-5(b) requires that contractors with the State, a North Carolina local
government, or any other political subdivision of the State of North Carolina must not utilize
any subcontractor found on the State Treasurer's Final Divestment List.
As of the date listed below, the vendor or bidder listed above is not listed on the Final
Divestment List created by the State Treasurer pursuant to N.C.G.S. 143-6A-4.
The undersigned hereby certifies that he or she is authorized by the vendor or bidder
listed above to make the foregoing statement.
Signature Date
Printed Name Title
Notes to persons signing this form:
The State Treasurer's Final Divestment List can be found on the State Treasurer's website at:
https://www.nctreasurer.com/about/transparency/commitment-transparency/divestment-and-do-not-contract-
rules
and will be updated every 180 days.
END OF FORM

Attachment 1: Procurement Forms
COMPANIES BOYCOTTING ISRAEL DIVESTMENT ACT
CERTIFICATION REQUIRED BY N.C.G.S. 147-86.81et seq. *
Pursuant to N.C.G.S. 147-86.81, any company identified as engaging in a boycott of Israel,
as defined by this Act, is ineligible to contract with the State of North Carolina or any political
subdivision of the State. In addition, State agencies must divest from investments in such
restricted companies, determined by appearing on the Final Divestment List created by the
State Treasurer pursuant to G.S. 147-86.81.
As of the date listed below, the supplier or bidder listed above is not listed on the Final
Divestment List created by the State Treasurer pursuant to N.C.G.S. 147-86.81.
The undersigned hereby certifies that he or she is authorized by the contracting party or
bidder listed above to make the foregoing statement.
Signature Date
Printed Name Title
Notes to persons signing this form:
The State Treasurer's Final Divestment List can be found on the State Treasurer's website at:
https://www.nctreasurer.com/about/transparency/commitment-transparency/divestment-and-do-not-contract-
rules
and will be updated every 180 days.
END OF FORM

Attachment 1: Procurement Forms
NON-COLLUSION AFFIDAVIT
The submitter, being duly sworn, solemnly swears (or affirms) that neither he, nor any official,
agent or employee has entered into any agreement, participated in any collusion, or otherwise taken
any action which is in restraint of free competition in connection with any bid or contract, that the
bidder has not been convicted of violating N.C.G.S. 133-24 within the last three years, and that
the submitter intends to do the work with its own bonafide employees or subcontractors and will
not submit for the benefit of another contractor.
By submitting this non-collusion affidavit, the Submitter certifies, under penalty of perjury
according to North Carolina law, their compliance with non-collusion standards. This
affidavit affirms the Submitter's adherence to the required non-collusion guidelines without
any exceptions.
SIGNATURE OF BIDDER
Name of Submitter_____________________________________________________
Print or type name
Address _________________________________________________________
Signature of Submitter__________________________________________________
Print or type Signer's Name
Signature of Witness___________________________________________________________
Print or type Signer's name
AFFIDAVIT MUST BE NOTARIZED
State of County of
Signed and sworn to (or affirmed) before me, this
the_____ day of___________________,_________.
_________________________________________
Official Signature of Notary
___________________________, Notary Public
Notary's printed or typed Name
My Commission Expires: _____________________
NOTARY SEAL
END OF FORM