Commercial Grade Office Furniture - Supply, Delivery, Installation, and Related Services

Request For Proposals (RFP) No. 1012-27-002 for
Commercial Grade Office Furniture -
Supply, Delivery, Installation, and Related Services
Research Triangle Regional Public Transportation Authority dba GoTriangle (GoTriangle), as
authorized under the 160A-610, is seeking to establish a contract for the above referenced
services.
The Request for Proposal (RFP) document is available for download in the State of North Carolina
electronic Vendor Portal https://evp.nc.gov and on the GoTriangle's website:
https://gotriangle.org/procurement
Submission Date & Time: July 17, 2026 by 2:00 pm local NC time
Submission Location: Via email to:
Dean Nunnally, Procurement Officer
Email: Dnunnally@gotriangle.org
Pre-Offer Conference: Pre-Offer Conference will not be conducted
Instructions for preparing and submitting a proposal are provided in the Instructions to
Offerors Section 5. Proposal Content of this document. To be deemed responsive and
responsible, offerors must submit all items specified in the referenced section.
All Inquiries regarding this solicitation shall be submitted to:
Dean Nunnally, Procurement Officer
Email: Dnunnally@gotriangle.org Office: 919-485-7481
LATE PROPOSALS WILL NOT BE ACCEPTED.
GOTRIANGLE RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS.

TABLE OF CONTENTS
BACKGROUND ............................................................................................................................... 4
1. Introduction .................................................................................................................................................. 4
2. Scope of Work.............................................................................................................................................. 5
3. Furniture Requirements .............................................................................................................................. 5
4. Delivery and Installation Requirements ..................................................................................................... 6
5. Electrical Work ............................................................................................................................................ 6
6. Warranty Requirements .............................................................................................................................. 6
7. Future Purchases......................................................................................................................................... 6
8. Notice of Non-Acceptance and Cure ......................................................................................................... 7
TERMS AND CONDITIONS ............................................................................................................. 8
1. Services ................................................................................................................................... 8
2. Contract Term ........................................................................................................................... 8
3. Liquidated Damages .................................................................................................................. 8
4. Invoicing and Compensation ....................................................................................................... 8
5. Changes in the Services ........................................................................................................... 10
6. Services on GoTriangle's Premises ............................................................................................ 10
7. Conflict of Interest ................................................................................................................... 11
8. Contract Termination ............................................................................................................... 11
9. Transition Assistance ............................................................................................................... 13
10. Indemnification and Hold Harmless .......................................................................................... 13
11. Dispute Resolution .................................................................................................................. 14
12. Choice of Law / Forum ............................................................................................................. 15
13. Insurance ............................................................................................................................... 15
14. Independent Contractor ........................................................................................................... 15
15. Accuracy of Financial Statements ............................................................................................. 16
16. Non-Discrimination ................................................................................................................. 16
17. Covenant Against Contingent Fees ............................................................................................ 16
18. Delegation and Assignment ...................................................................................................... 16
19. Nonwaiver .............................................................................................................................. 17
20. Merger .................................................................................................................................... 17
21. Reference ............................................................................................................................... 17
22. Contractor's Personnel ............................................................................................................ 17
23. Certification on Israel Boycott ................................................................................................... 17
24. Notices .................................................................................................................................. 17
25. No Third-Party Rights ............................................................................................................... 18
26. Severability ............................................................................................................................. 18
27. Survivorship ............................................................................................................................ 18
28. Attachments ........................................................................................................................... 18
29. Separate Counterparts............................................................................................................. 18
30. Iran Divestment Act ................................................................................................................. 19
31. E-Verify .................................................................................................................................. 19
32. Debarment Policy .................................................................................................................... 19
33. Force Majeure ......................................................................................................................... 19
34. Operational Continuity ............................................................................................................. 20
35. Acceptance Process ................................................................................................................ 20
INSTRUCTIONS TO OFFERORS .............................................................................................. 21
1. Anticipated Project Schedule.................................................................................................... 21

2. Requests for Clarification ......................................................................................................... 21
3. Pre- Offer Conference .............................................................................................................. 21
4. Addenda ................................................................................................................................. 21
5. Proposal Content .................................................................................................................... 22
6. Proposal Submittal .................................................................................................................. 23
7. Exceptions to Terms and Conditions ......................................................................................... 24
8. Addenda ................................................................................................................................. 24
9. Pre-Offer Conference .............................................................................................................. 25
10. Selection Procedures ............................................................................................................... 25
11. Evaluation ............................................................................................................................... 25
12. Public Records and Proprietary Information ............................................................................... 26
13. Contractual Relationships ........................................................................................................ 27
14. Disadvantage Business Enterprise (DBE) Participation ................................................................ 27
15. Modification and Withdrawal of Proposals ................................................................................. 27
16. Proposal Rejection / Reserved Rights ........................................................................................ 27
17. News Releases ....................................................................................................................... 28
18. Identifying Conflicts of Interest ................................................................................................. 28
19. Protest Procedures .................................................................................................................. 28
ATTACHMENTS ....................................................................................................................... 30
Attachment A - Offeror Form ............................................................................................................. 31
Attachment B - Furniture Specifications and Cost ................................................................................ 32
Attachment C - Minimum Insurance Requirements .............................................................................. 33
Attachment D - E-Verify Employer Compliance Statement ................................................................... 36
Attachment E - Iran Divestment Act Certification ................................................................................. 37
Attachment F - Boycott of Israel Divestment Act Certification ............................................................... 38
Attachment G - Certification Regarding Conflict of Interest ................................................................... 39
Attachment H - Statement of Non-Collusion ....................................................................................... 40
Attachment I - Conformance Statements ............................................................................................ 41
Attachment I1 - Exceptions Form ....................................................................................................... 42
Attachment J - Offeror References ..................................................................................................... 43
Attachment K - Statement of Judgments ............................................................................................. 44
Attachment L - Responsiveness and Responsibility Statement ............................................................. 45
Attachment M - Acknowledgment of Delivery Requirements ................................................................. 46
Attachment N - RFP Response Checklist ............................................................................................ 47

RFP No. 1012-27-002, Commercial Grade Office Furniture
BACKGROUND
Research Triangle Regional Public Transportation Authority d/b/a GoTriangle (GoTriangle) is a public
transit agency serving Durham, Orange, and Wake counties in North Carolina, providing essential
mobility services through fixed-route bus, paratransit, and other commuter services. As authorized
under the North Carolina General Statutes (N.C.G.S) 160A 610, GoTriangle is seeking to establish a
contract for the provision of Commercial Grade Office Furniture Supply, Delivery, Installation, and
-
Related Services. Whether GoTriangle enters into a contract and the manner in which any contract
is awarded shall be determined solely at GoTriangle's discretion. Any resulting contract will be utilized
on an as-needed basis, and GoTriangle makes no guarantee regarding the quantity of goods or
services to be purchased or the amount to be expended under the Contract.
1. Introduction
GoTriangle is soliciting proposals from qualified Contractors to provide commercial-grade office
furniture, including all associated delivery, installation, project management, and related
services. The selected Contractor shall furnish high-quality furniture solutions at competitive
pricing while providing professional project management, responsive customer service, and
timely project execution.
GoTriangle will consider proposals that include new furniture, or pre-owned furniture, or a
combination of both, provided that all proposed products comply with the requirements and
performance standards set forth in this Scope of Work. The use of new, or pre-owned, or mixed
furniture solutions will not, by itself, affect the evaluation or acceptability of a proposal. GoTriangle
seeks a solution that provides the best overall value while meeting the organization's functional,
operational, aesthetic, and performance requirements.
The Contractor shall furnish all labor, supervision, equipment, transportation, materials, and
other resources necessary to complete the work. All services shall be performed by personnel
experienced in the delivery and installation of commercial-grade office furniture within
commercial, institutional, or governmental office environments. The Contractor shall ensure that
all work is completed in accordance with the requirements of the Contract, applicable federal,
state, and local laws, regulations, codes, manufacturer recommendations, industry best
practices, and the agreed-upon project schedule.
This procurement is intended to address GoTriangle's immediate office furniture requirements. In
addition, GoTriangle intends to establish a contract that may be used for future purchases of
commercial-grade office furniture and related services throughout the term of the Contract. Any
future purchases shall be made solely at GoTriangle's discretion, based on organizational needs,
available funding, and the Contractor's continued satisfactory performance. Nothing in this
solicitation shall be construed as a guarantee of future work or a minimum purchase commitment.
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RFP No. 1012-27-002, Commercial Grade Office Furniture
2. Scope of Work
The Contractor shall provide all labor, supervision, transportation, materials, and equipment
necessary to furnish and install commercial-grade office furniture.
The Contractor's responsibilities shall include, at a minimum:
2.1. Furnish all commercial-grade office furniture identified in Attachment B - Furniture
Specifications and Cost.
2.2. Deliver all furniture to the designated GoTriangle facility.
2.3. Receive, stage, assemble, install, level, and place all furniture in accordance with the
approved floor plan.
2.4. Remove and properly dispose of all packaging and installation debris.
2.5. Perform all electrical work required for furniture systems requiring electrical connectivity,
including power distribution within modular furniture systems, in accordance with all
applicable federal, state, and local laws, codes, and regulations.
2.6. Coordinate installation activities with GoTriangle staff to minimize disruption to normal
business operations.
2.7. Protect existing finishes, flooring, walls, and building systems during delivery and
installation.
2.8. Repair any damage caused during delivery or installation at no additional cost to GoTriangle.
2.9. Conduct a final inspection with GoTriangle's designated representative.
2.10. Provide applicable furniture and workmanship warranties.
2.11. Respond to warranty service requests during the warranty period.
3. Furniture Requirements
All furniture provided under this contract shall:
3.1. Conform to the specifications provided by GoTriangle. Substitutions shall not be permitted
unless specifically approved in writing by GoTriangle.
3.2. Include all hardware, accessories, and components necessary for complete installation.
3.3. Be commercial-grade office furniture designed for daily institutional or business use.
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RFP No. 1012-27-002, Commercial Grade Office Furniture
3.4. Be manufactured using durable materials suitable for long-term commercial occupancy.
4. Delivery and Installation Requirements
Time is of the essence for this project. The Contractor shall:
4.1. Deliver and install all furniture within thirty (30) calendar days after issuance of the Purchase
Order.
4.2. Coordinate delivery dates with GoTriangle's designated representative.
4.3. Provide adequate staffing to complete installation efficiently.
4.4. Schedule work during normal business hours unless otherwise approved.
4.5. Leave all work areas clean and ready for occupancy immediately following installation.
5. Electrical Work
Where required, the Contractor shall furnish all labor, materials, supervision, and equipment
necessary to complete electrical connections associated with the furniture systems.
Electrical work shall:
5.1. Be performed by qualified personnel.
5.2. Comply with all applicable building codes and electrical codes.
5.3. Be coordinated with GoTriangle's designated representative.
5.4. Include testing to verify proper operation.
6. Warranty Requirements
The Contractor shall provide:
6.1. Warranty for all furniture.
6.2. A minimum one-year workmanship warranty covering installation.
6.3. Warranty documentation for all products.
6.4. Timely repair or replacement of defective products during the warranty period at no
additional cost to GoTriangle.
7. Future Purchases
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RFP No. 1012-27-002, Commercial Grade Office Furniture
GoTriangle reserves the right, but is not obligated, to purchase additional commercial-grade
office furniture and related services under the resulting Contract during its term.
Work shall be authorized only through the issuance of a Purchase Order by GoTriangle. Each
Purchase Order shall identify the furniture to be provided, delivery location, installation
requirements, delivery schedule, and any project-specific instructions. The Contractor shall not
commence any work until receipt of an authorized Purchase Order.
Future purchases may include:
7.1. Additional commercial-grade office furniture products offered by the Contractor.
7.2. Delivery services.
7.3. Related installation services.
7.4. Furniture reconfiguration services.
7.5. Electrical modifications associated with furniture installations.
GoTriangle does not guarantee any minimum quantity or dollar amount of future purchases.
8. Notice of Non-Acceptance and Cure
8.1. GoTriangle shall have the right to inspect all furniture, materials, and services provided
under this Contract to determine compliance with the Contract requirements. Acceptance
by GoTriangle shall not relieve the Contractor of responsibility for latent defects or warranty
obligations.
8.2. If GoTriangle determines that any furniture, materials, installation, or services do not
conform to the requirements of the Contract, GoTriangle may issue a written Notice of Non-
Acceptance identifying the deficiencies or non-compliance.
8.3. Upon receipt of a Notice of Non-Acceptance, the Contractor shall, at no additional cost to
GoTriangle, promptly repair, replace, or otherwise correct the identified deficiencies within
the time specified by GoTriangle or as otherwise mutually agreed upon in writing.
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RFP No. 1012-27-002, Commercial Grade Office Furniture
Terms and Conditions
1. Services
Contractor agrees to perform the services outlined in the contract (hereinafter "Services").
Contractor hereby represents and warrants that it has the experience, capability and resources,
including but not limited to sufficient personnel and supervisors, to efficiently and expeditiously
perform the Services to be provided hereunder with the highest professional standards, and
Contractor further represents and warrants that it will at all times devote the necessary
personnel and supervisors to perform the Services hereunder in such a manner. Contractor
warrants and represents that prior to submitting a proposal for any Services, Contractor will
examine all of the specifications, directions and conditions relating to the Services, investigate
the scope of the project and the difficulties which may be encountered in performing the
Services, and hereby assumes full and complete responsibility for, and risk in connection with,
said Services.
2. Contract Term
The term of the resulting contract shall begin on the date of execution and continue for an initial
period of two (2) years, unless canceled, terminated, or otherwise extended as permitted. At
its sole discretion, GoTriangle may extend the contract for an additional one year period, for a
total maximum term not to exceed three (3) years.
3. Liquidated Damages
Time is of the essence in the performance of this Contract.
The Contractor shall complete all work by the completion date specified in the applicable
Purchase Order or any written extension approved by GoTriangle.
If the Contractor fails to complete the work by the required completion date, and the delay is
not excused under the terms of the Contract, the Contractor shall be assessed liquidated
damages in the amount of One Hundred Dollars ($100.00) for each calendar day the work
remains incomplete beyond the required completion date.
GoTriangle may deduct any assessed liquidated damages from amounts otherwise due to the
Contractor or pursue any other remedies available under the Contract or at law. The
assessment of liquidated damages shall not relieve the Contractor of its obligation to complete
the work or limit any other rights or remedies available to GoTriangle under the Contract.
4. Invoicing and Compensation
4.1. GoTriangle agrees to pay the Contractor, and the Contractor agrees to accept payment,
for services rendered under the resulting contract in accordance with the mutually agreed-
upon project milestones. Payment for each milestone shall be due within thirty (30) days
following (i) the Contractor's submission of a valid invoice for the completed milestone,
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RFP No. 1012-27-002, Commercial Grade Office Furniture
and (ii) written approval of milestone completion by the designated end user or authorized
representative of GoTriangle.
4.2. Contractor shall submit an original invoice in a form satisfactory to GoTriangle and shall
reference this Contract Number 1012-27-002. Invoices shall be submitted in an electronic
form to the following address: invoice@gotriangle.org.
4.3. GoTriangle hereby requires and Contractor agrees that Contractor will submit with the
final invoice, a waiver of lien and all applicable Subcontractor's and Materialman's release
and waivers of lien, in form and substance acceptable to GoTriangle, at the conclusion of
Services performed and receipt by Contractor of a Notice of Acceptance from GoTriangle.
Contractor shall also furnish all permits, licenses, certificates of approval from all
governing inspection authorities including, as applicable, certificates of occupancy and
inspection, applicable warranties, manufacturer's assigned guarantees and
authorizations in the possession of Contractor. Additional completion documents may be
required by GoTriangle's Contracts and Grants Coordinator.
4.4. GoTriangle will forward payments of Contractor's invoices to the "remit to" address on the
invoice which has been approved for payment.
4.5. GoTriangle may withhold full or partial payment of any invoice as GoTriangle deems
necessary due to:
4.5.1. Non-satisfaction of Services that are not remedied;
4.5.2. Third-party claims filed or information in possession of GoTriangle reasonably
indicating probable filing of such claims;
4.5.3. Damage to GoTriangle or another party for which Contractor is partially or wholly
responsible;
4.5.4. Persistent failure to carry out the Services in accordance with this Agreement.
4.6. In the event any full or partial payment is withheld, full payment shall be made when the
offending condition is cured.
4.7. The prices shall remain firm for the duration of the current contract term. The Contractor
may request a price adjustment in connection with any renewal term by providing written
notice to GoTriangle not less than sixty (60) days prior to the expiration of the then-current
term. Any such request shall include detailed supporting documentation and justification
for the proposed adjustment, including evidence of increases in labor, materials, market
conditions, or applicable price indices. All requested price adjustments shall be subject
to GoTriangle review and written approval and shall become effective only upon renewal
of the contract.
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RFP No. 1012-27-002, Commercial Grade Office Furniture
5. Changes in the Services
5.1. Only a Contract Amendment signed by duly authorized representatives of both parties,
can modify the Contract, as long as it does not change the Contract's general scope.
Purported changes to the Contract by an unauthorized person or made unilaterally by the
Contractor will be void and without effect; Contractor will not be entitled to any claim
made under the Contract based on any such purported changes.
5.2. No Change Order shall be issued where:
5.2.1. The change was necessitated in whole or in part by Contractor's failure to comply
with a requirement of this Contract;
5.2.2. Contractor's work would have been affected by any other cause that would not be
considered an alteration in, addition to, or deduction from the Services requested
by the GoTriangle;
5.2.3. Contractor proceeds with any Services without giving notices as required under
the Contract; or
5.2.4. The changes are required to correct deficient Services, to achieve compliance with
the requirements set forth in this Contract, or due to Services which do not
conform with good industry practices, or is otherwise faulty or defective.
6. Services on GoTriangle's Premises
6.1. Contractor understands and agrees that it is solely responsible for ensuring that its
personnel will perform the Services called for hereunder in a safe manner and in
accordance with all applicable safety laws and regulations, including but not limited to the
Occupational Safety and Health Act and its implementing regulations. Contractor further
agrees that it will ensure all of its personnel performing Services on GoTriangle's premises
will observe all applicable GoTriangle safety rules and standards. Contractor also agrees
that it is required to discharge any duty or responsibility of Contractor to its personnel or
other persons. Contractor will provide all necessary training and supervision to ensure
compliance with all requirements of this Section.
6.2. The Services of Contractor should be done in such a manner that the Services do not
interfere with the continuous operation of GoTriangle's business or the work of other
contractors. In the event that the Services performed hereunder may conflict in any way
with such continuous operation or the work of other contractors, agreement will be
reached with GoTriangle as to the sequence to be followed in performing the Services.
6.3. Personnel required to work on the GoTriangle's property must obtain a GoTriangle's
vendors' badge. Contractor must advise its affected Personnel that, to obtain a vendor's
badge and to access GoTriangle's confidential information, the Contractor will perform a
background check.
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