RFP - Audio Visual Upgrade Deer Run Branch
| Location: | Missouri |
|---|---|
| Posted: | Mar 6, 2026 |
| Due: | Mar 31, 2026 |
| Agency: | St. Charles City-County Library District |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
RFP - Audio Visual Upgrade Deer Run Branch
The Library requests the submission of proposals from qualified companies to provide an Audio/Video system upgrade for the Deer Run Branch location.Â
- Request for Proposal
- Written Questions are due: Friday, March 13, 2026, by 3:00 pm CT
- Proposals are due: Tuesday, March 31, 2026 by 3:00 pm CT
Attachment Preview
ST. CHARLES CITY-COUNTY LIBRARY DISTRICT
Request for Proposals
Audio Visual Upgrade Deer Run Branch
February 24, 2026
REQUEST FOR PROPOSALS
Audio Visual Upgrade Deer Run Branch
February 24, 2026
The St. Charles City-County Library is requesting proposals from a qualified company to
establish a contract to provide an Audio Visual system upgrade for the Deer Run Branch’s
meeting room for the Library District.
To be considered as responsive, Proposers must respond to this solicitation in accordance with
the requirements, specifications, terms, and provisions as described and set forth herein.
Proposals must embrace a concept that the successful Proposer will satisfy all of the objectives in
the most cost-effective and efficient way possible as outlined in this document.
The Proposal must be received no later than 3:00 p.m. on Tuesday, March 31, 2026 by:
Mr. Zach Campbell, IT Services Manager
St. Charles City-County Library District
77 Boone Hills Drive
St. Peters, Missouri 63376
To preserve the integrity of the selection process, questions regarding this Request for Proposals
should only be directed to Mr. Zach Campbell, IT Services Manager. If you have any questions,
please contact Mr. Campbell at zcampbell@stchlibrary.org prior to 3:00 PM, CT, on Friday,
March 13, 2026.
A Site Visit will be held on Wednesday, March 4, 2026 at 8:30 am at the Deer Run Branch, 1300
North Main, O’Fallon, MO 63366.
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ST. CHARLES CITY-COUNTY LIBRARY DISTRICT
Request for Proposals
Audio Visual Upgrade Deer Run Branch
RFP Issue Date:
Description:
Website address:
PROPOSAL SCHEDULE
Tuesday, February 24, 2026
The St. Charles City-County Library District
(the “Library”) requests the submission of
proposals from qualified companies to provide
an Audio/Video system upgrade for the Deer
Run Branch location.
https://stchlibrary.org/bids-and-rfps
Proposal Delivery Address:
(by mail or hand delivered)
St. Charles City-County Library District
Mr. Zach Campbell, IT Services Manager
77 Boone Hills Drive
St. Peters, MO 63376
Proposals hand delivered to the Library’s Central
Services Building should be placed in the package
drop box located on the building’s delivery dock
RFP Administrator:
Site Visit:
Written Questions Due:
Response to Written Questions
by Addendum:
Proposals Due:
Notice of Award:
Mr. Zach Campbell, IT Services
Manager
636-441-2300 x1557
zcampbell@stchlibrary.org
Wednesday, March 4, 2026 at 8:30 am at Deer Run
Branch, 1300 North Main, O’Fallon, MO 63366
Friday, March 13, 2026 by 3:00 pm CT
Email questions to:
Mr. Zach Campbell, IT Services Manager, at
zcampbell@stchlibrary.org
Friday, March 20, 2026 by 10:00 am CT
Addendum available at
https://stchlibrary.org/bids-and-rfps
Tuesday, March 31, 2026 by 3:00 pm CT
Wednesday, April 29, 2026. Upon Board of
Trustees Approval
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BACKGROUND
The Library is a political subdivision of the State of Missouri. The Board of Trustees (“Board of
Trustees”) of the Library is a body corporate with all the powers and rights of like or similar
corporations serving more than 420,000 residents.
All management and control of the Library is vested in a Board of Trustees consisting of nine
Trustees appointed by the County Executive of St. Charles County or Mayor of the City of
St. Charles. The Trustees serve staggered three-year terms.
The Board of Trustees appoints a qualified librarian who holds that office at the Board of
Trustees’ pleasure as the Chief Executive Officer (“CEO”) of the Library.
As a condition to the contract award, the selected company is required to enter into a contract
with the Library substantially in the form of a Professional Services Agreement.
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SCOPE OF WORK
The Library intends to engage a qualified company to provide an audio/visual system upgrade
for the Deer Run Branch location as directed by the Board of Trustees and the CEO.
A. Company Responsibilities
1. The goal of the audio/visual system upgrade project (the “Work”) is to provide a robust,
consistent and optimal audio/visual system upgrade that creates a user friendly experience for
both Library customers and staff. The Library will select the proposal that is most advantageous
to this goal and its mission.
2. The successful Proposer will meet all requirements necessary and furnish all labor, services
and materials for the timely and proper completion of the Work and provide ongoing system
maintenance and support including, but not limited to, periodic upgrades and enhancements.
3. After the site visits scheduled at Deer Run Branch on Wednesday, March 4, 2026 at 8:30 am,
the Proposer is required to provide a detailed proposal.
Provide an audio/visual system for one meeting room. The Library is searching for 1 large screen
digital display, sizes suggested by the Proposer based on the use case, USB dongle extenders to
be used with a Library provided wireless keyboard and mouse and a computer that the Proposer
will mount with the audio/visual equipment, relocate wall speakers in the meeting room to be
centered with the digital display, 2 HDMI wall input plates in meeting the room, 1 HDMI wall
input plate near the digital display (front of room) and 1 HDMI wall input plate on the opposite
wall (back of room), a system controller near the digital display, and 1 data runs for the Library
provided computers. The Proposer will remove and dispose of the old audio/visual system. The
Proposer will provide location-based training of new equipment for Library staff. The
requirements for the meeting room are detailed below and floor plans with the meeting room
and IT data closet highlighted in Attachment A.
Meeting Room:
● 1 large digital display
● 2 HDMI wall input plates with USB-C ports (1 in the front of the room and 1 in the back)
● 1 USB Dongle extender to work with the Library’s provided wireless keyboard and
mouse and computer
● 1 data run to the IT Data Closet
● 1 wall mounted system controller
● Install the Library provided computer
● Relocate wall speakers to be centered with the new digital display
The Proposer will evaluate the Library’s meeting room and make recommendations based on the
requirements outlined above.
The Proposer is to provide detailed proposal pricing for the equipment and all other portions
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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