RFP - Lawn, Landscaping, and Irrigation System Maintenance

Location:	Missouri
Posted:	Mar 6, 2026
Due:	Mar 10, 2026
Agency:	St. Charles City-County Library District
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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ST. CHARLES CITY-COUNTY LIBRARY DISTRICT

REQUEST FOR PROPOSALS

LAWN, LANDSCAPING, AND

IRRIGATION SYSTEM MAINTENANCE

February 11, 2026

REQUEST FOR PROPOSALS

Lawn, Landscaping, and

Irrigation System Maintenance

February 11, 2026

The St. Charles City-County Library District (“Library”) is requesting proposals from qualified

and experienced companies to provide lawn, landscaping, and irrigation maintenance services

for nine (9) Library branch locations, one (1) Central Services building, and two (2) lots, one

located in Portage Des Sioux, MO and the other in O’Fallon, MO (see Appendix A for location

information).

To be considered as responsive, Proposers must respond to this solicitation in accordance with the

requirements, specifications, terms, and provisions as described and set forth herein. Proposals

must embrace a concept that the successful Proposer will satisfy all of the objectives in the most

cost-effective and efficient way possible as outlined in this document.

The Proposal must be received no later than 2:00 pm CT, on Tuesday, March 10, 2026, by:

St. Charles City-County Library District

Ms. Chris Donnelly,

Purchasing and Building Projects Manager

Central Services Building

77 Boone Hills Drive

St. Peters, Missouri 63376

Any personal delivery of proposals to the Central Services Building should be placed in the

package drop box located on the building’s delivery dock. To preserve the integrity of the

selection process, questions regarding this Request for Proposals should only be directed to Ms.

Tauquincy Logan, Facilities & Logistics Manager. If you have any questions, please contact

Ms. Logan at purchasing@stchlibrary.org prior to 2:00 pm CT on Thursday, February 19, 2026.

A proposer shall complete the Proposal as required in this Request for Proposals and deliver the

completed Proposal in a sealed envelope marked “Lawn, Landscape, and Irrigation System

Maintenance Services RFP.” The Library reserves the right to reject any and all Proposals and

to waive formalities in the best interest of the Library.

ST. CHARLES CITY-COUNTY LIBRARY DISTRICT

Request for Proposals

Lawn, Landscaping, and

Irrigation System Maintenance

RFP Issue Date:

Description:

Web site address:

PROPOSAL SCHEDULE

Wednesday, February 11, 2026

The St. Charles City-County Library District (“Library”)

seeks proposals from qualified and experienced firms to

provide lawn, landscaping, and irrigation maintenance

services.

https://www.stchlibrary.org/bids-and-rfps

Proposal Delivery Address:

(by mail or hand delivered)

RFP Administrator:

St. Charles City-County Library District

Ms. Chris Donnelly,

Purchasing and Building Projects Manager

Central Services Building

77 Boone Hills Drive

St. Peters, MO 63376

Proposals hand delivered to the Library’s Central Services

Building should be placed in the package drop box located on

the building’s delivery dock.

Ms. Chris Donnelly

Purchasing and Building Projects Manager

636-441-2300 x1564

cdonnelly@stchlibrary.org

Written Questions Due:

Response to Questions:

Proposals Due:

Notice of Award:

Contract Start Date:

Thursday, February 19, 2026 by 2:00 pm CT

Email questions to:

Tauquincy Logan, Facilities Manager

purchasing@stchlibrary.org

Wednesday, February 25, 2026 by 2:00 pm, CT

Issued by Addendum and available at

https://www.stchlibrary.org/bids-and-rfps

Tuesday, March 10, 2026 by 2:00 pm, CT

[include RFP Response Packet and Cost Proposal]

Upon Board of Trustees Approval

July 1, 2026

BACKGROUND

The Library is a political subdivision of the State of Missouri. The Board of Trustees (“Board of

Trustees”) of the Library is a body corporate with all the powers and rights of like or similar

corporations serving more than 405,000 residents.

All management and control of the Library is vested in a Board of Trustees consisting of nine

Trustees appointed by the County Executive of St. Charles County or Mayor of the City of

St. Charles. The Trustees serve staggered three-year terms.

The Board of Trustees appoints a qualified librarian who holds that office at the Board of Trustees’

pleasure as the Chief Executive Officer (“CEO”) of the Library.

As a condition to the contract award, the selected company is required to enter into a contract with

the Library substantially in the form of a Professional Services Agreement.

GENERAL REQUIREMENTS

The Project is subject to all applicable laws of the State of Missouri governing the Library

including but not limited to the following:

● Missouri law prohibits all employers from employing aliens unlawfully present in the United

States to perform work within the State of Missouri, including the Project and proposers

must comply with the provisions relating thereto in Section 285.530, RSMo., as amended.

● Every transient employer must comply with Sections 285.230 through 285.234, RSMo., as

amended, when applicable.

● Pursuant to Sections 34.070 and 34.073, RSMo., the Library prefers to purchase those

materials, products and supplies which are produced, manufactured, compounded, made, or

grown, within the State of Missouri when they are found in marketable quantities and are a

quality suited to the purpose intended, and can be secured without additional cost over

out-of-state products. Quality and fitness of articles will be considered in making purchases

or letting contracts. Similarly, in letting contracts for the performance of any job or services,

the Library prefers Missouri firms, corporations or individuals, or firms, corporations or

individuals which maintain Missouri offices, when the quality of performance promised is

equal and the price quoted is the same or less. Public entities, as well as the successful

proposer, shall comply with these laws. Failure to comply with many of these laws

constitutes a misdemeanor for the successful proposer. The purpose of these laws is to

protect the taxpayers and ensure workplace safety.

In addition to the general requirements listed above, the successful proposer shall comply with

all laws, ordinances, regulations, applicable zoning and building requirements, and orders of

federal, state, county, and local governing authorities pertaining and applicable to each Library

location, the successful proposer and/or the Library.

Applicable insurance coverage must be provided by the successful proposer before any work

can be started on the Project.

These general requirements, this Request for Proposals, the Proposal and any specifications,

drawings, schedules and instructions of the Project shall be incorporated in the contract and/or

purchase order signed by the parties should the proposer be awarded a contract under this

Request for Proposals.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.