MSW, Recycling, Leaf Bag, and Bulk

Location:	Connecticut
Posted:	Jul 7, 2026
Due:	Aug 13, 2026
Agency:	City of West Haven
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	2026-34
Publication URL:	To access bid details, please log in.

Bid Number:	2026-34
Bid Title:	MSW, Recycling, Leaf Bag, and Bulk
Category:	City Bids & Solicitations
Status:	Open

Description:

Please see the attached files below for all RFP information.

Publication Date/Time:

7/7/2026 9:21 AM

Closing Date/Time:

8/13/2026 12:00 PM

Bid Opening Information:

See RFP document information

Contact Person:

All questions regarding this request for proposal should be directed by email to Kathy Chambers, Senior Buyer Procurement Analyst, City of West Haven, at kchambers@westhaven-ct.gov. The request for information deadline is 1 p.m. Friday, Aug. 7, 2026.

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City of West Haven

Request for Proposal # 2026 – 34

MSW, Recycling, Leaf Bag, and Bulk

PROJECT SUMMARY

The City of West Haven (“City”) is soliciting sealed proposals from qualified and experienced vendors to

provide Municipal Solid Waste (MSW), Recycling, Leaf Bag Collection (by request only), and Bulk Waste

Collection Services within the City of West Haven. Services shall include the collection, transportation,

and disposal of municipal solid waste and recyclables, seasonal leaf bag collection, and scheduled bulk

waste collection in accordance with the specifications outlined in this solicitation.

The City intends to award a contract to a vendor capable of providing reliable, efficient, and professional

waste management services while maintaining compliance with all applicable Federal, State, and Local

regulations.

PROJECT BACKGROUND

The City of West Haven, Connecticut (the “City”) is committed to maintaining reliable, efficient, and

environmentally responsible waste management services for residents, municipal facilities, and designated

collection locations within the community. Manual weekly trash collection, (Automated) weekly recycling.

The selected contractor(s) shall be responsible for providing all labor, equipment, vehicles, supervision,

transportation, disposal, and related services necessary to perform the collection and disposal operation in

accordance with all applicable Federal, State, and Local regulations, ordinances, and environmental

requirements and restrictions. Services shall include scheduled curbside collection, bulk trash collection

conducted twice annually, and seasonal leaf bag collection services (by request only as optional services

but not exclusive to the successful bidder) coordinated with the City’s Public Works Department

Through this Request for Proposals (RFP), the City seeks a qualified partner capable of delivering

dependable and responsive collections services while maintaining high standards of customer service,

operational efficiency, safety, regulatory compliance. The City further seeks a contractor with

demonstrated experience in municipal waste collection operation and the ability to support the City’s

ongoing public service and environmental objectives.

PROJECT TIMELINE

The anticipated start date of this project is September 1, 2026.

SUBMISSION INSTRUCTIONS

Pre-Bid Meeting Required

Pre-Bid Meeting Location

Pre-Bid Meeting Date & Time

Mandatory Walkthrough of Site

Site Location

Site Location Date & Time

Information Period Closing Date and Time

Solicitation Closing Date

Bid Opening Location

Bid Location Time

Advertising Location(s)

08/07/2026 1:00PM

08/13/2026 12:00PM

Procurement Office, 355 Main Street, 3RD

Floor, West Haven, CT 06516

12:00 PM

New Haven Register, City Website, Open

Gov

Respondents are required to submit One (1) original and three (3) copies in a sealed envelope. Proposals

received after this time and date specified above will be rejected. No oral, telephonic, emailed, or faxed

corrections, deletions, or additions to any response shall be accepted. The City reserves the right to reject

any or all responses, and to waive any or all formalities in connection with this request. Proposals which do

not incorporate our requested format, including quoting items as described, will not be considered. Unless

otherwise stated in the solicitation. No alternate responses will be considered unless alternate responses are

specifically requested by the City. The City reserves the right to award multiple vendors under this

solicitation.

A response to this solicitation does not permit the City to award a contract, to pay any costs incurred in the

preparation of a response to this request, or to procure the city contract for services, supplies or equipment.

The City will not award to any contractor who is not qualified under applicable Federal, State and local

laws and regulations.

Questions regarding this solicitation should be emailed to Kathy Chambers. Telephone or oral questions

will not be accepted. (kchambers@westhaven-ct.gov).

An Affirmative Action/Equal Opportunity Employer, Minority/Women's Business Enterprises are

encouraged to apply.

INQUIRIES FOR CLARIFICATION

The city will not respond to the Respondents request(s) for oral interpretation and/or clarification of the

Solicitation Specifications for any reason. The city will respond to a Respondents written request(s) for

interpretation and/or clarification of the Solicitation Specifications. Questions regarding this solicitation

should be emailed to Kathy Chambers. Telephone or oral questions will not be accepted.

(kchambers@westhaven-ct.gov). The email should include in the subject line RFP (i.e. 2026-34). The body

of the email should contain the question or clarification. Every interpretation made to a Respondent will be

in the form of an Addendum or Question & Answer to the Solicitation Documents.

Potential bidders must submit questions in writing for clarification within 5 business days of the

advertisement date. The City will post all questions and answers on the City Website no less than 5

business days before the submission date.

ADDENDUMS TO THIS SOLICITAION

Any Addendum(s) to this solicitation document shall become part of the solicitation. Respondents are

required to check the city website for addendum(s). Each respondent shall be bound by such addenda

whether received/viewed by the respondent. It is the responsibility of the respondent to secure any issued

Addendums.

SOLICITATION PROTEST

Any Solicitation protest must be submitted in writing. Respondents may file a written protest of the

Solicitation results with the City's Purchasing Department. Protest must be submitted via email,

kchambers@westhaven-ct.gov. within (3) three business days.

The City will acknowledge receipt of a written protest. If the Purchasing Department representative has not

acknowledged receipt of the protest by the close of business on the following days, please contact Kathy

Chambers at the above email address listed.

CONTRACT TERM

The initial term of the contract will be for 2 years (October 1, 2026-June 30, 2027), (July 1, 2027 – June 30,

2028). The City of West Haven reserves the right, at its sole discretion, to renew the contract for up to one

(1) additional one-year term, (July 1, 2028 – June 30, 2029), subject to satisfactory performance by the

contractor, the continued needs of the City, the availability of funding, and mutually agreed upon pricing

and terms. Any renewal shall be contingent upon written approval by the City and executed through a

formal contract amendment.

SCOPE OF SERVICES

The City of West Haven is soliciting proposals from qualified and experienced contractors to provide

Residential Curbside Recyclable Collection services throughout the City of West Haven. The Selected

contractor shall furnish all labor, supervision, vehicles, equipment, fuel, containers (if applicable),

transportation, and all other resources necessary to provide reliable and efficient recycling collection

services in accordance will all applicable Federal, State, and Local laws, regulations, and environmental

requirements.

1. Residential Curbside Collection Service, MSW collection at all residential dwellings with the City

limits.

2. Twice annual bulk pickup on a staggered schedule the second calendar weeks of April and October.

The option for a third bulk pickup should be priced separately and marked THIRD BULK PICK UP

OPTION with the date to be determined.

3. The following is an estimation on the number of residential units within the City. This information

should be regarded as approximate estimates, not exact counts.

Single Family Units

11,200

Two, Three & Four Family Units

4,790

4. Several condominium complexes do not have adequate space to place detachable containers and will

require door-to-door collection services. This door-to-door service shall be provided at a frequency of

one pick-up per week under the Residential Collection Service. At present, the condominiums that

require special collection services include:

Complex

Elm Terrace

Highwatch

Oronoque Forest

Savin Rock (West Walk)

Address

96 Jones Hill Road

725 Island Lane

690 Forest Road

105 West Walk

Number of Units

149

282

5. Special pick-up service of bulky waste items shall be provided by the Contractor(s), as requested by the

City, to occupants of condominium complexes.

Regular curbside recycling collection services shall occur Monday through Friday and pick-up currently

consist of collection within two (2) of the City’s ten (10) routes per day. The collection schedule is

generally as follows:

• Monday – Routes 1 and 3

• Tuesday – Routes 2 and 5

• Wednesday – Routes 4 and 6

• Thursday – Routes 7 and 8

• Friday – Routes 9 and 10

The City, currently utilizes City-provided 65-gallon recycling containers for most residential collection

locations. In addition, the contractor shall provide recycling collection services to designated

condominium and multi-family residential locations identified by the City. Please see the list below which

includes but not limited to the following:

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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MSW, Recycling, Leaf Bag, and Bulk

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