SUU Chicago State Air Charter (CSA26-0923)

Purchasing Office
September 23, 2026
Invitation to Bid
ITB CSA26-0923
SUU Chicago State Air Charter
Southern Utah University is requesting bids from qualified sources to provide, Fly Chicago State
football team to Cedar city, based on the information provided in this document. Bids will be
received via email (tannergale@suu.edu) OR in the Southern Utah University Purchasing Office,
attn. Tanner Gale, 351 West University Blvd., Cedar City, Utah, 84720, no later than 2:00PM
(MT) Wednesday, September 30, 2026. At this time, a list of the names of the firms submitting
bids will be available. No other public disclosure will be made until after award of the contract.
Southern Utah University is located in Cedar City, Utah. We are a state institution, committed to
undergraduate, professional graduate, and applied technology programs of excellent quality. The
University enrolls over 13,000 students and employs more than 1000 faculty and staff. Founded
in 1897, SUU is located on a main campus of 130 acres in Cedar City, Utah, about 2 12 hours
north of Las Vegas on Interstate 15, in the geographic area of Utah's National Parks.
Please note bids must be received, either mailed, emailed, or hand delivered, in the Southern
Utah University Purchasing Office, attention Tanner Gale, by the bid deadline listed below.
Bids received late will not be considered. Questions concerning this bid can be directed to
Tanner Gale, Purchasing Office.
Tel: (435) 586-7713 - Email: tannergale@suu.edu
Bid Deadline: 2:00PM (MT), Wednesday, September 30, 2026
All questions & bids must be submitted in writing to:
Southern Utah University
Purchasing Office Attn: Tanner Gale
351 West University Blvd.
Cedar City, Utah 84720
Email: tannergale@suu.edu
Please Note: Email preferred.

General Information
1. All bid information is to be held in strict confidence. SUU reserves the right to accept or reject
any or all bids or waive any informalities or technicalities in any bid in the interest of the
University.
2. Awarded contracts are subject to our terms and conditions, which can be found at
https://www.suu.edu/ad/purchasing/forms.html
3. Bids will include all charges (freight, etc.) - Any additional charges, fees, and costs not
included in your bid will not be accepted.
4. Any Addenda issued during the time of bidding shall become part of the contract documents
made available to all bidders for the preparation of the bid.
5. The procurement laws of the State of Utah and the University's Purchasing Policy govern this
request. Policies and rules are available upon request.
6. Whereas Contractors/Vendors may have provided budgetary proposals to the University
regarding this project, this Invitation to bid supersedes all other requests. Bidders must respond
to this request and any proposals, bids, or quotes provided prior to this request cannot be
considered.
7. Award shall be made to the responsive and responsible contractor whose submittal is determined
to be the most advantageous to the University taking into consideration the evaluation criteria set
forth in this solicitation.
Pricing, although a consideration, shall not be the sole determining factor.
Evaluation Criteria - Invitation to Bid shall be evaluated based on the following criteria:
Experience, Performance ratings, Inspection, Testing, Quality, Workmanship, Time and manner
of delivery, References, Financial stability, Cost, Suitability for a particular purpose, the
contractor's work site safety program, including any requirement that the contractor imposes on
subcontractors for a work site safety program.
8. Debarment Clause: Contractor/vendor certifies that neither it nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction (contract), by any governmental department or agency. If
Contractor/vendor cannot certify this statement, attach a written explanation for review by the
University. Contractor/vendor must notify the Director of Purchasing within 30 days if debarred
by any governmental entity during the Contract period.
9. In accordance with Utah Statute 63G-27-101, effective May 5, 2021, vendors contracting with the
State to provide a good or service, including supplies, information technology, or construction
services must certify they are not currently engaged in a boycott of the State of Israel and agrees
not to engage in a boycott of the State of Israel for the duration of the contract (if awarded).

Specifications - Scope of Work
Provide air charter service for the Chicago State University football team from Chicago, IL to
Cedar City, UT on Friday, November 20th and returning Saturday, November 21st. Below are
additional specifications:
1. Depart from and return to Chicago Midway International Airport (MDW)
2. Contractor will provide non-stop air service.
3. Seating requirement: minimum 120
4. The quoted price must include all expenses, including aircraft positioning. Please indicate
the fuel price on the quote.
5. Contractor must indicate the name of the carrier providing the aircraft and list the specified
aircraft models
6. Before the contract is awarded, the provider will supply Chicago State University and
Southern Utah University with "Proof of Confirmed Aircraft" documentation.
7. Only University-approved passengers will be on any University-chartered flight. The
University reserves the right to fill all available seats.
8. Please indicate the maximum payload capacity of the proposed aircraft.
FOOTBALL TRAVEL SCHEDULE
Date Departure Destination Time Return Time
11/20/26 MDW CDC 12:00 PM CT 11/21/26 6:00 PM MT
- Please Give itemized pricing and total cost, plus availability
- We have a loading dock, forklifts, and manpower, to help unload most items.
Please Note: SUU is tax exempt and non-profit. The winning vendor will be provided with a tax
exemption certificate upon request.