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General Information
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Contract Opportunity Type: Sources Sought (Original)
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Original Published Date: Aug 18, 2025 06:40 am EDT
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Original Response Date: Aug 25, 2025 10:00 am EDT
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Inactive Policy: Manual
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Original Inactive Date:
Oct 24, 2025
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Initiative:
Classification
Description
This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.
The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 238220, J045) with a size standard $16.5 Million. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing testing and air balance at Northampton VAMC. per the requirements below. Refer to the Performance Work Statement below for the requested requirement description. The standard shall be of quality; meeting or exceeding those outlined in the Performance Work Statement.
This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are being invited to submit information relative to their potential to fulfill this requirement, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy.
Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 10 am EST, Aug 25, 2025. All responses under this Sources Sought Notice must be emailed to Tnauri.woodbridge@va.gov. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.
Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.
SAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Interested parties not registered in SAM will be ineligible to receive a government contract, should a solicitation be issued resulting from this Sources Sought.
VISTA: The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract, should a solicitation be issued resulting from this Sources Sought.
Attachment 1
Sources Sought Worksheet
QUALIFICATION INFORMATION:
Company / Institute Name: _______________________________________________________
Address: ______________________________________________________________________
Phone Number: ________________________________________________________________
Point of Contact: _______________________________________________________________
E-mail Address: ________________________________________________________________
Unique Entity Identifier (UEI) #:Â ___________________________________________________
CAGE Code: __________________________________________________________________
Other available contract vehicles (GSA/FSS/NASA SEWP/ETC): ________________________
_____________________________________________________________________________
_____________________________________________________________________________
SOCIO-ECONOMIC STATUS:
VIP Verified SDVOSB: (Y / N)
VIP Verified VOSB: (Y / N)
8(a): (Y / N)
HUBZone: (Y / N)
Economically Disadvantaged Women-Owned Small Business: (Y / N)
Women-Owned Small Business: (Y / N)
Small Business: (Y / N)
NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov.
BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.
CAPABILITY STATEMENT:
Provide a brief capability and interest in providing the service as listed in Attachment 2 PERFORMANCE WORK STATEMENT with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the PWS. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.
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Performance Work Statement:
Background:
The Edward P. Boland Veterans Affairs Medical Center requests testing, adjusting, and balancing (TAB) services for our Sterile Supply, Clean Supply, Soiled Utility, and other small rooms that have specific HVAC requirements. This contract will provide National Environmental Balancing Bureau (NEBB) certified TAB services. Must abide by the VA HVAC Design Manual.
Scope of Work:
The Contractor shall furnish all labor, materials, equipment, and expertise necessary to perform the testing, adjusting, and balancing (TAB) services for our listed rooms and locations. This contract request is for a NEBB certified service contractor specializing in testing, adjusting, and balancing (TAB) services to complete all required services and provide a written report. This service will be required annually.
Location(s):
Edward P. Boland VAMC Campus, 421 North Main Street, Leeds, MA, 01053
VA Clinic Belmont St Worcester, MA
VA Clinic 377 Plantation St, Worcester, MA 01605
VA Clinic 881 Main St, Fitchburg, MA 01420
VA Clinic 143 Munson St, Greenfield, MA 01301
VA Clinic 78 Center St 2nd Floor, Pittsfield, MA 01201
VA Clinic 25 Bond St, Springfield, MA 01104
Period of Performance: Within 60 days from award.
Certification Requirements:
The Contractor shall obtain all necessary licenses and permits necessary to perform the work under the contract, prior to award.
Licenses and permits shall be submitted as supplemental documents with offer(s) to the solicitation.
Specific Tasks:
Schedule:
All work to be performed during the normal business hours of 8:00 am 3:30 pm Monday through Friday except federal holidays. Contractor shall submit written schedule proposal to the COR and/or Office Manager for approval, prior to commencing. NOTE: The CO, COR, & Facilities reserves the right to limit, or otherwise reschedule access to the site for services to allow for meetings and/or other previously unscheduled events. Forty-eight (48) hours notice will be given to the contractor for all unscheduled events.
The inventory of rooms is below. Part of this contract will be an initial inspection of mechanical units servicing and present in the rooms including but not limited to registers, grills, diffusers, terminal units, stations ventilators. This inspection list will be validated by the VA COR prior to TAB.
See https://vatilms.va.gov/vatilms/reports for HVAC Design Guide for tables on requirements for these rooms and other applicable TAB information. TAB contractor must ensure the department meets the design guide when complete.
Report: Full report will be completed to include all findings and where deficient construction / service courses of action to make space fully compliant. This shall be provided prior to invoice. It will clearly demonstrate design and measured CFM as well as air changes per hour including amount of outside air where practicable. There shall be clear pass fail IAW design guide requirements.
Safety:
The Contractor shall abide by all VAMC safety policies, VA directives, and OSHA regulations and shall discontinue work in case of emergency or adverse reactions to chemicals or fumes by patients/staff.
Contractor shall coordinate with VA's COR (at least 24 hours in advance) before removing any proprietary equipment from VA owned property during the entire period of performance of this
Post-Award / Kick-Off Meeting shall be scheduled for 10 business days after award. Attendance shall be via telephone and include the CO, COR, and contractor POC and other relevant personnel.
Inventory of rooms:
Functional Area
Site
Bldg
Room
Description
HVAC Design guide designation
Primary Care
NHM
1
1002
Dirty Instruments
Soiled Utility/Storage
Women's Clinic
NHM
1
1080
Dirty Instruments
Soiled Utility/Storage
Women's Clinic
NHM
1
1083
Clean Medical Supplies
Clean Supply Storage (SRSE1)
Primary Care
NHM
1
1123
Clean Medical Supplies
Clean Supply Storage (SRSE1)
Primary Care
NHM
1
1143
Clean Linen
Clean Utility/Storage Room
Dental
NHM
1
1240
Clean Medical Supplies
Clean Supply Storage (SRSE1)
Specialty Care
NHM
1
2120
Clean Linen
Clean Utility/Storage Room
Radiology
NHM
1
2120
Clean Medical Supplies
Clean Supply Storage (SRSE1)
Laboratory
NHM
1
2136
Clean Medical Supplies
Clean Supply Storage (SRSE1)
Specialty Care
NHM
1
2228
Clean Medical Supplies
Clean Supply Storage (SRSE1)
Specialty Care
NHM
1
2240
Clean Linen
Clean Utility/Storage Room
Specialty Care
NHM
1
2243
Clean Medical Supplies
Clean Supply Storage (SRSE1)
Specialty Care
NHM
1
2256
Clean Medical Supplies
Clean Supply Storage (SRSE1)
Specialty Care
NHM
1
2276
Dirty Instruments
Soiled Utility/Storage
Dental
NHM
1
1238A
Clean Medical Supplies
Clean Supply Storage (SRSE1)
Community Living Center
NHM
1
2WA-21
Clean Linen
Clean Utility/Storage Room
Community Living Center
NHM
1
2WB-61
Dirty Linen
Soiled Utility/Storage
Community Living Center
NHM
1
2WB-62
Clean Linen
Clean Utility/Storage Room
Community Living Center
NHM
1
2WC-39
Clean Medical Supplies
Clean Supply Storage (SRSE1)
Sterilized Processing
NHM
1
B100
Janitor Closet
Soiled Utility/Storage
Sterilized Processing
NHM
1
B103
Clean Medical Supplies
Clean Supply Storage (SRSE1)
Sterilized Processing
NHM
1
B161A
Restroom/Changing Room
Soiled Utility/Storage
Sterilized Processing
NHM
1
B162A
Restroom/Changing Room
Soiled Utility/Storage
Sterilized Processing
NHM
1
B163
Decon Ante Room
Soiled Utility/Storage
Sterilized Processing
NHM
1
B165
Cart Washing
Soiled Utility/Storage
Sterilized Processing
NHM
1
B167
Pre-Assembly
Soiled Utility/Storage
Sterilized Processing
NHM
1
B168
Clean Storage
Soiled Utility/Storage
Sterilized Processing
NHM
1
B169
Prep Assembly
Soiled Utility/Storage
Sterilized Processing
NHM
1
B170
Decontamination Room
Soiled Utility/Storage
Sterilized Processing
NHM
1
B170A
Decon Janitor Closet
Soiled Utility/Storage
Sterilized Processing
NHM
1
B171A
Sterilizer Equipment Room
Soiled Utility/Storage
Med Supply - Bulk
NHM
1
B227
Bulk Supplies
Clean Supply Storage (SRSE1)
Med Supply - Bulk
NHM
1
B228
Med Supply Primary
Clean Supply Storage (SRSE1)
Med Supply - Bulk
NHM
1
B228A
Bulk Supplies
Clean Supply Storage (SRSE1)
Med Supply - Bulk
NHM
1
B229
Med Supply Primary
Clean Supply Storage (SRSE1)
Med Supply - Bulk
NHM
1
B232
Med Supply Primary
Clean Supply Storage (SRSE1)
Inpatient Acute
NHM
4
107
Clean Medical Supplies & Linen
Clean Supply Storage (SRSE1)
Inpatient RRTP
NHM
4
217
Clean Medical Supplies
Clean Supply Storage (SRSE1)
Inpatient RRTP
NHM
4
227A
Clean Linen
Clean Utility/Storage Room
Kitchen
NHM
5
20
Soiled Linen
Soiled Utility/Storage
Kitchen
NHM
5
22
Clean Linen
Clean Supply Storage (SRSE1)
Inpatient RRTP
NHM
9
108
Clean Medical Supplies
Clean Supply Storage (SRSE1)
Primary Care
GOPC
N/A
102
Clean Linen/Clean Supply
Clean Supply Storage (SRSE1)
Primary Care
FOPC
N/A
155
Clean Linen/Clean Supply
Clean Supply Storage (SRSE1)
Lab
FOPC
N/A
161
Clean Supply
Clean Supply Storage (SRSE1)
ALL
SOPC
N/A
191
Clean Linen/Clean Supply
Clean Supply Storage (SRSE1)
Primary Care
POPC
N/A
240
Clean Linen/Clean Supply
Clean Supply Storage (SRSE1)
Primary Care
WOPC Belmont
N/A
1135
Clean Supply
Clean Supply Storage (SRSE1)
Primary Care
WOPC Belmont
N/A
1139
Clean Linen/Clean Supply
Clean Supply Storage (SRSE1)
Lab
WOPC Belmont
N/A
1301
Clean Supply
Clean Supply Storage (SRSE1)
ALL
WOPC Belmont
N/A
1305
Dirty Instruments
Soiled Utility/Storage
Specialty Care
WOPC Plantation
N/A
3209
Clean Supply
Clean Supply Storage (SRSE1)
Specialty Care
WOPC Plantation
N/A
3217
Clean Supply
Clean Supply Storage (SRSE1)
Attachments/Links
Contact Information
Contracting Office Address
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ONE VA CENTER
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TOGUS , ME 04330
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USA
Secondary Point of Contact
History
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Aug 18, 2025 06:40 am EDTSources Sought (Original)