Request for Proposals for Seasonal Banner Removal and Installation

The City of Commerce City (“City”) is soliciting proposals from qualified vendors (“Respondents”) to remove and install seasonal banners from City Right of Way(s) (ROW or ROWs) and light poles around City facility , as described in this Request for Proposals (“RFP”). The selected Respondent is expected to provide all equipment and labor to install and or remove City provided banners (24” x 72”) on every other pole (in the correct color sequence) within City ROWs, and install and remove City provided banners (24” x 48”) at identified City facilities, as more fully detailed in the Scope of Services section of this RFP (“Services”).

This RFP provides a general description of services anticipated, submittal requirements, outlines selection criteria and the selection process. A response to this RFP (“Proposal”) should serve as a complete approach to providing the services. Joint submittals are encouraged to ensure the ability to provide all services requested in this scope. Any proposed subcontractors/team members must be identified and their roles clearly defined in the Proposal.

The City intends to execute a contract with an anticipated notice to proceed date of February 28, 2025 with the selected Respondent (“Consultant”) on a non-exclusive basis for a term that encompasses the length of time the Services are anticipated to require, subject to annual appropriation. Any selected Respondent will be expected to enter into a Master Services Agreement (Attachment A) with the City consistent with the terms of this RFP.

Submission requirements and deadlines are detailed in Section 6 of this RFP:

• Questions regarding RFP requirements must be received by Steve White, Parks & Streets Project & Program Coordinator in writing at swhite@c3gov.com by 5:00 PM MT on Friday, January 31, 2025.
• Proposals must be received by 12:00 p.m. MT, on Tuesday, February 11, 2025.

The City reserves the right to modify this RFP or the selection process, to cancel this RFP, to reject or accept any Proposal, and to waive any informalities or irregularities in any Proposal, without liability, at any time.

Associated Documents
Request for Proposals for Seasonal Banner Removal and Installation
2025 Seasonal Banner Bid Form (Attachment B)