RFQ20261105 Owner Project Manager Municipal Facilities

TOWN OF BEDFORD, NH
RFQ 20261105
REQUEST FOR QUALIFICATIONS
OWNER PROJECT MANAGER MUNICIPAL FACILITIES
OCTOBER 15, 2026
The Town of Bedford, New Hampshire wishes to engage an Owner Project Manager (OPM) for
Municipal Facilities Improvement projects. Firms/individuals experienced with the design and
reconstruction of municipal facilities are highly desirable. The OPM shall be a registered architect
or professional engineer in New Hampshire and have at least five (5) years of relevant experience
in the construction of and supervision of construction of buildings.
Bedford owns nine buildings and several pieces of property used for the purposes of delivering
municipal services to its constituents. Many of these structures are older, antiquated
construction and are incompatible with twenty-first century municipal usage and sustainability
requirements. The Town is seeking a firm with strategic vision to assist in the development of a
phased approach to properly aligning the facilities and their usage with the needs of the Town.
The initial contract will be for pre-design services including but not limited to advice and
consultation, coordination with Facilities Committee and other stakeholders, review of potential
projects and development of concepts and estimates for further consideration. The OPM will
represent the Town's interests and assist with procurement, coordination, cost estimating, cost
review, schedule review, and risk management. Additional contracts may be awarded as the
project progresses and will include support during Final Design phase, Design Engineer selection,
Construction Management General Contractor procurement, design coordination,
preconstruction, cost and schedule review, Guaranteed Maximum Price development,
construction, commissioning, startup and closeout for various town facilities. This RFQ is not a
solicitation for the Design Engineer of Record and is not a solicitation for the Construction
Manager/General Contractor.
Each respondent is requested to review the information provided and submit a Qualification
Package. Responses will be received at the Town Manager's Office, 24 North Amherst Road,
Bedford, NH 03110, until 11:00 am, Thursday, November 5, 2026. Each proposal shall be
submitted in a sealed envelope and clearly marked "Town of Bedford RFP 20261105, OWNER
PROJECT MANAGER MUNICIPAL FACILITIES."
The Request for Qualifications may be obtained online at Bid Postings * Bedford, NH *
CivicEngage (https://www.bedfordnh.gov/bids.aspx), beginning on Thursday, October 15, 2026.
No RFQ documents will be mailed. Project related questions should be directed to the Assistant
Town Manager, Jeanne Walker, at jwalker@bedfordnh.gov.
Town of Bedford Request for Proposal 20261105 Page 2 of 15

The Town of Bedford reserves the right to accept or reject any and all proposal statements or any
part thereof, and to waive any minor informalities as it deems to be in the best interest of the
Town. The Town also reserves the right to conduct reasonable negotiations with low bidders and
sole bidders. Failure to submit all information may declare the proposal as non-responsive and
subject to disqualification. The Town has the right to accept or reject any or all proposals in
whole or in part if it is deemed to be in the Town's interest to do so.
All Requests for Proposal submission materials become the property of the Town of Bedford.
Town of Bedford Request for Proposal 20261105 Page 3 of 15

INSTRUCTIONS TO BIDDERS
Through this Request for Qualifications (RFQ), the Town of Bedford, NH (Town) is soliciting
submission of proposals from qualified firms or individuals capable of providing Owner Project
Manager services for the development of its municipal facilities, not limited to, but including,
space for Police, Fire, Town Office and Public Works Departments.
If it becomes necessary to revise any part of this RFQ or otherwise provide additional information,
an addendum will be issued and posted on the Town's website. Any published addenda to the
RFQ and the Proposer's Response will become part of the Contract between the Town of Bedford
and the successful proposers for the agreed upon duration of the contract. Questions requiring
clarification shall be submitted in writing to the Town prior to the date indicated in the schedule,
to afford the Town adequate time to respond with corrections or additional information prior to
the deadline for submission of qualifications. Questions shall be submitted to Assistant Town
Manager, Jeanne Walker at jwalker@bedfordnh.gov.
The "Awarding Authority" will be the Town of Bedford, 24 North Amherst Road, Bedford, NH
03110.
All Proposal submissions must be submitted to the Town in sealed envelopes and addressed to:
Town of Bedford, NH
Town Manager's Office
24 N Amherst Road
Bedford, NH 03110
No later than 11:00 am on November 5, 2026.
Proposal Statement packages submitted shall contain one (1) original and ten (10) copies and
must be clearly marked in a sealed envelope "Town of Bedford RFQ 20261105, Owner Project
Manager Municipal Facilities."
PROJECT DESCRIPTION
The Town intends to select an individual/firm to provide Owner Project Management Services as
determined to be in the Town's best interest. OPM shall be experienced in municipal projects
and able to advise on capital facilities improvements and construction projects, managing the
outcome from concept to completion.
The initial contract will be for pre-design services including but not limited to advice and
consultation, conceptualization, oversight, assistance on land/building acquisition, coordination
with Facilities Committee and other stakeholders, review of potential projects and development
of concepts and estimates for further consideration. Additional services include financial
instrument procurement, development and total project administration. Assistance with
Town of Bedford Request for Proposal 20261105 Page 4 of 15

effective communication and information to the public is desirable. Additional contracts may be
awarded as the project progresses and will include support during Construction Management
Representative procurement, design coordination, preconstruction, cost and schedule review,
GMP development, construction, commissioning, startup and closeout for various town facilities.
This RFQ is not a solicitation for the Design Engineer of Record and is not a solicitation for the
Construction Manager/General Contractor.
The Town of Bedford, New Hampshire wishes to engage an Owner Project Manager (OPM) for
Municipal Facilities Improvement projects. Firms/individuals experienced with the design and
reconstruction of municipal facilities are highly desirable. The OPM shall be a registered architect
or professional engineer in New Hampshire and have at least five (5) years of relevant experience
in the construction of and supervision of construction of buildings. If not registered as an
architect or professional engineer, the OPM must have ten (10) years of experience in the
construction and supervision of construction of buildings.
SCHEDULE
October 15, 2026 RFQ posted on Town website
October 27, 2026 Last date for questions to be submitted to Town - 5:00 pm
October 29, 2026 Addendum posted (if necessary) - 5:00 pm
November 5, 2026 Qualifications due, 11:00 am, Town Managers Office
GENERAL INFORMATION
The Town may cancel this RFQ, in whole or in part, or may reject all proposals submitted in
response, or may procure only a portion of the services outlined in this RFQ if such action is
determined to be in the best interest of the Town. Selection by the Town does not bind the Town
to enter into any agreement.
The Town may request that supplementary information be furnished to assure the Town that a
proposer has the technical competence, the business and technical organization, and the
financial resources adequate to successfully perform the necessary work.
Questions or clarifications rising from these documents shall be submitted to the Town in writing
or email. They must be submitted in accordance with the Schedule noted elsewhere herein.
Each proposer shall acknowledge receipt of any and all addendum issued to the RFQ by so
indicating in the Cover Letter. Failure to do so shall be cause to reject the qualification as being
unresponsive.
All proposals shall be typewritten and must be presented in an organized and clear manner, using
the forms provided in this RFQ. The proposer shall sign the proposal correctly in ink or in the
case of an organization, firm, partnership or corporation, a person having the legal authority from
said organization to sign the qualification statement.
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Each proposer shall be presumed to have read and be thoroughly familiar with these documents
and the site. Unfamiliarity with these documents or the site shall in no way relieve any proposer
from any obligation in respect to their qualifications.
It is understood that the proposal to the Town to provide services will remain valid for 90 days
past the submission deadline.
The proposer's attention is directed to the fact that all applicable state laws, municipal
ordinances, and the rules and regulations of all authorities having jurisdiction over proposal/
purchase shall apply to the agreement throughout, and they shall be deemed to be included in
the agreement the same as though herein written out in full.
It is understood that the proposer has submitted the proposal in good faith and has not colluded
with any other individuals, firms, or corporations in creating the proposal to subvert the selection
process. Appendix A must be included in the proposal.
AII costs involved in preparing the proposal statement will be borne by the proposer; the Town
will not be liable for any costs associated with the creation of the proposal statement. The
proposer shall be familiar with all state, local and other laws relating to this type of work.
BACKGROUND INFORMATION
The Town of Bedford owns several different buildings and pieces of property within Bedford
including:
Town Office, 24 N. Amherst Road
Safety Complex, 55 Constitution Drive
BCTV and Annex, 10 Meetinghouse Road
Public Library, 3 Meetinghouse Road
DPW Highway Garage, 19 Chubbuck Road
Town Transfer Station, 77 Chubbuck Road
Nashua Road Facility, 19 Nashua Road
Town Hall, 70 Bedford Center Road
Memorial Pool Facility, 20 County Road
The current focus is on the needs of the Safety Complex (Police, Fire and DPW Administration),
the DPW Highway Garage, and the Town Offices.
There are numerous historical studies available that have tried to develop the right solution for
Bedford. To understand the history, it is suggested that respondents review
https://www.bedfordnh.gov/DocumentCenter/View/9482/History-Presentation-2026 and
https://www.bedfordnh.gov/DocumentCenter/View/9488/Facilities-Historical-Timeline-2026.
Additional information can be found on the Town's website at
https://www.bedfordnh.gov/812/Facilities-Projects.
Town of Bedford Request for Proposal 20261105 Page 6 of 15

SCOPE OF SERVICES
Services shall include Owner Representative services through Preliminary and Final Design,
Bidding, Construction, Commissioning, Close-out and Occupancy of the project. In general, the
OPM shall assist the Town with the tasks listed herein and serve as a consultant to the Town
Council, the Architect, the Consulting Engineers and the Town.
1. The OPM shall advise the Owner on all matters of Construction and Risk Management.
2. The OPM shall advise the Owner and the Architect on project phasing and schedules. The
intent of the phasing plan is to allow for cost effective construction schedules while
maintaining safety for town staff and the public at town facilities.
3. The OPM shall create a "Financial Timetable" geared toward the proposed project
phasing and schedules and recommending how to group together the various phases of
the project to assist in determining the best financing options available. The OPM shall
provide professional cost estimating services, as may be required to develop cash flows.
4. The OPM, in conjunction with the Owner, shall prepare a detailed baseline estimate of
the proposed work, utilizing either internal forces or hiring subconsultants. The OPM will
perform construction cost estimates of the design at schematic, design development and
construction document stages. The OPM shall monitor contractor bids and other cost
information with the Project Budget and identify and report all variances to the Owner.
5. The OPM shall provide cost control management services throughout the duration of the
project, to control and contain the project within the limits of the total project cost budget
as determined by the Town, including life-cycle cost analysis.
6. The OPM will assist in validating the space needs of any relocated departments and
refining the programming of the buildings to renovated.
7. Regular communication with the Owner's various stakeholders including the Town
Council, the Facilities Committee, the Town Manager's Office and Town staff.
8. The OPM will represent the Town's interest in hiring and overseeing the
designer/architect's work as well as the contractor's work.
9. The OPM will assist in budgeting, assisting with coordination and work of other Town
consultants including technology, communications and furniture.
10. The OPM should have experience and expertise working with commissioning vendors.
11. The OPM shall prepare a communication and document control procedure and continue
to update it for the duration of the project. It shall detail the responsibilities and lines of
communication among all Project participants and establish procedure for
correspondence, document control, designer and contractor submittal logs and other logs
as needed. The OPM shall provide monthly reports to the Owner.
12. The OPM shall prepare agendas for and attend meetings with representatives of the
Owner as well as any constituent meetings relating to the project. The OPM shall take
minutes of all the above-mentioned meetings and promptly distribute minutes of these
meetings to the Owner.
13. The OPM shall review all designs for possible value engineering opportunities.
14. The OPM will assist the Town with procurement planning, procurement documentation,
coordination between the separately retained project participants, cost and schedule
Town of Bedford Request for Proposal 20261105 Page 7 of 15

controls, risk tracking, Town decision support and transition from preliminary engineering
into design and construction.
15. The OPM shall assist the Owner in determining the need for and implementation of site
evaluation and testing including, but not limited to, site surveys, environmental
evaluations, hazardous material evaluation, subsurface testing, destructive testing and
other investigative work in the case of renovation projects.
16. The OPM shall serve as the Town's principal day-to-day point of contact for project
management matters unless otherwise directed by the Town.
17. The OPM must be able to ensure the Project remains in full compliance with all Federal,
State and local laws, rules and regulations.
18. Additional services during design, construction and start-up will be developed as the
project progresses.
PRE-PROPOSAL MEETING AND SITE VISIT
No pre-proposal meeting or site visits shall be held for this RFQ.
PROPOSAL STATEMENT PREPARATION
The proposal shall consist of the following:
1. Cover Letter - two (2) pages: A Cover Letter identifying the OPM, their place of business,
name, email address and telephone number of the person to contact regarding the RFQ.
The Cover Letter shall be authored and signed by an individual, partner, or designated
representative of the OPM that is authorized to enter into contracts and shall verify the
availability of the OPM proposed to perform the tasks outlined within this RFQ.
Acknowledgement of any addendum issued shall be included.
2. Firm Description and Project Team - five (5) pages: Provide a brief firm description,
including years providing owner's project manager and/or construction management
services, relevant local government experience and the office location responsible for the
work. Include an organizational chart identifying the proposed project team, key staff
roles, and subconsultants.
3. Resumes - Provide resumes for key staff
4. Related Knowledge and Experience: Provide up to five (5) project profiles most relevant
to this project. Include client, location, project size, delivery method, scope of services,
project phase, budget and final cost (if complete), team members involved and client
reference contact information.
5. Project Approach - five (5) pages: Describe the OPM's approach to procurement, pre-
construction collaboration, open-book cost review, risk management, contingency
management, negotiation support, project controls, schedule management, cost control,
document control, decision tracking, communications, reporting. Include the OPM's
Town of Bedford Request for Proposal 20261105 Page 8 of 15

approach to construction administration, change management, quality management,
claims avoidance, field observation, commissioning, start-up and close-out.
6. Documentation included in Appendix A must be completed and included in the Proposal.
The Owner intends to review qualifications and proposals within two weeks of receiving
responses, create a short list of candidates to be interviewed after the initial review. Interview
time, date and location to be determined. Interviews are required for short-listed firms. After
the interview the Owner intends to rank the candidates and negotiate a contract agreement with
the highest ranked candidate.
All responses are to include a statement that the proposal is in accordance with this RFQ and that
the proposer has read and understands all sections and provisions herein. Exceptions, if any, are
to be clearly stated.
Proposal statements, which are incomplete, conditional, or obscure, will be rejected. No award
will be made to any proposer who cannot satisfy the awarding authority that they have sufficient
ability and sufficient capital to enable them to meet the requirements of these specifications.
The awarding authority's decision or judgment on these matters shall be final, conclusive and
binding.
Any proposal received after the date and time stated in this RFQ will be deemed "non-responsive"
and shall not be opened. Unopened qualifications will be returned to the proposer.
Response to this RFQ acknowledges the proposer's acceptance of all sections and requirements
of this document. The RFQ will be written into the successful proposer's proposal as part of the
contract.
The proposal statements will be opened and the name of the person or organization submitting
a proposal will be recorded. The contents of all submittals will be opened privately and not be
disclosed to the public or competing proposers until the evaluation process is completed. A
register of proposals will be completed indicating the name of the proposers. This register may
be viewed upon request.
PROPOSAL EVALUATION AND SELECTION
Proposals will be reviewed utilizing a quality-based evaluation process. Due to the Town's strong
interest in moving forward with an implementation plan while still protecting its history and
buildings of historic significance, proposals will be evaluated by Town staff and the selection
Committee based upon the documentation requested herein.
The evaluation of the proposals will be conducted by a selection committee appointed by the
Town. The judgment of the evaluators will be based upon the evaluation criteria set forth in this
RFQ and shall be final.
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The final ranking will be based on the combined score from the written RFQ response and the in-
person interviews as follows:
1. Cover Letter 5 points
2. Firm Description and Project Team 20 points
3. Resumes 10 points
4. Related Knowledge and Experience 20 points
5. Project Approach 25 points
6. Interview 20 points
Any contract resulting from this RFQ shall be awarded to the proposer whose proposal is deemed
to be the most highly advantageous to the Town. The selection committee will be the sole judge
in determining whether a proposal satisfies the requirements of this RFQ and whether or not it
will prove advantageous to the Town. The selected proposal will be under contractual agreement
to the Town pending selection and execution of a contract with the Town. The Town is not bound
to award any contract to the selected consultant.
NOTIFICATION OF AWARD
The selection decision shall be posted online within 90 days of the date qualifications are due to
the Town unless otherwise notified by the Town.
LICENSES AND PERMITS
The Proposer is responsible for attaining and holding in good standing all relevant licenses and
certificates associated with the completion of these services.
Licenses and permits must be held in force throughout the terms of the services as contracted.
The chosen proposer must have sufficient staff/personnel to undertake and complete the work
in a timely manner.
MISCELLANEOUS INFORMATION
The Town reserves the right to waive all informalities if it is in the best interest of the Town to do
so.
GENERAL CONDITIONS
1. DEFINITIONS:
A. The Owner is the Town of Bedford, NH.
B. The terms "Consultant," "Purchaser," "Owner Project Manager," and "Contractor"
are interchangeable within the Contract Documents.
Town of Bedford Request for Proposal 20261105 Page 10 of 15