Planning Conference for Deaf and Hard of Hearing Children
| Location: | Hawaii |
|---|---|
| Posted: | Jan 30, 2025 |
| Due: | Jan 31, 2025 |
| Agency: | State Government of Hawaii |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | Q25001529 |
| Publication URL: | To access bid details, please log in. |
General Information
Q25001529 Planning Conference for Deaf and Hard of Hearing ChildrenGeneral InformationSolicitation Number
Q25001529 version:
02 Status
ReleasedDepartmentHealthDivisionFamily Health Services DivisionIslands (where the work/delivery is to be performed)
StatewideCategoryGoods and ServicesRelease Date 01/24/2025Amendment Date & Time01/30/2025 02:00 PMAmendment Reason
Extended solicitation due date/time to 1/31/25 (4:30pm HST).Offer Due Date & Time01/31/2025 04:30 PMDescriptionThe Hawaii State Department of Health (DOH) Family Health Services Division (FHSD)/Children with Special Health Needs Branch (CSHNB) Newborn Hearing Screening Program (NHSP) seeks a qualified community-based, non-profit with proven experience working with Family support groups and provider support groups to coordinate a conference on Oahu that will support up to 120 families and service providers. A statewide Conference will provide an opportunity for families and service providers to stay informed about family support services, statewide resources, language and communication options, best practices while servicing Deaf/hard-of-hearing children and their families and allow for networking with peers and state agencies and services to enhance the early hearing detection and intervention program services statewide. The purpose of this project is to support Deaf/Hard of Hearing children and their families in optimal development by increasing the knowledge and skills of the service providers who care for them. The goal of this project is to gather families of Deaf/Hard of Hearing children and service providers statewide who have Deaf/Hard of Hearing children who are enrolled in early intervention programs and services providers who provide direct services to deaf/Hard of Hearing children birth through three years of age, to increase their knowledge on available state resources and programs, as well as best practices for serving this community. The conference will provide an opportunity for families of deaf/Hard of hearing children, and service providers to hear updates, specialists and education from state departments and agencies to increase their knowledge of resources and skills on early hearing detection and intervention. Families of Deaf/Hard of Hearing children, and service providers who provide early intervention services for Deaf/Hard of Hearing children. The conference will be conducted on Oahu and travel arrangements will be available for all attendees, families and providers statewide.Contact PersonTholen, IanEmail ian.tholen@doh.hawaii.gov Phone808-733-9062General CommentsProcurement OfficerWilliam AakhusAttachments HIePRO Scope 2025 Family Conference FINAL.pdf
103D-1 General Conditions.pdf
Download All
Q25001529 version:
02 Status
ReleasedDepartmentHealthDivisionFamily Health Services DivisionIslands (where the work/delivery is to be performed)
StatewideCategoryGoods and ServicesRelease Date 01/24/2025Amendment Date & Time01/30/2025 02:00 PMAmendment Reason
Extended solicitation due date/time to 1/31/25 (4:30pm HST).Offer Due Date & Time01/31/2025 04:30 PMDescriptionThe Hawaii State Department of Health (DOH) Family Health Services Division (FHSD)/Children with Special Health Needs Branch (CSHNB) Newborn Hearing Screening Program (NHSP) seeks a qualified community-based, non-profit with proven experience working with Family support groups and provider support groups to coordinate a conference on Oahu that will support up to 120 families and service providers. A statewide Conference will provide an opportunity for families and service providers to stay informed about family support services, statewide resources, language and communication options, best practices while servicing Deaf/hard-of-hearing children and their families and allow for networking with peers and state agencies and services to enhance the early hearing detection and intervention program services statewide. The purpose of this project is to support Deaf/Hard of Hearing children and their families in optimal development by increasing the knowledge and skills of the service providers who care for them. The goal of this project is to gather families of Deaf/Hard of Hearing children and service providers statewide who have Deaf/Hard of Hearing children who are enrolled in early intervention programs and services providers who provide direct services to deaf/Hard of Hearing children birth through three years of age, to increase their knowledge on available state resources and programs, as well as best practices for serving this community. The conference will provide an opportunity for families of deaf/Hard of hearing children, and service providers to hear updates, specialists and education from state departments and agencies to increase their knowledge of resources and skills on early hearing detection and intervention. Families of Deaf/Hard of Hearing children, and service providers who provide early intervention services for Deaf/Hard of Hearing children. The conference will be conducted on Oahu and travel arrangements will be available for all attendees, families and providers statewide.Contact PersonTholen, IanEmail ian.tholen@doh.hawaii.gov Phone808-733-9062General CommentsProcurement OfficerWilliam AakhusAttachments HIePRO Scope 2025 Family Conference FINAL.pdf
103D-1 General Conditions.pdf
Download All
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to:
Tholen, Ian.
Q25001529 Planning Conference for Deaf and Hard of Hearing ChildrenLine Items
#
Title
Quantity
Unit of Measure
Commodity Code
Code Table
GeneralQuantity1Unit of MeasureJOBTitleOrganize & execute Oahu conference for ~200 families/providersDescriptionOrganize and execute a conference on Oahu for approximately 200 families and service providers. CONTRACTOR will be responsible for reserving the venue and coordinating the food (continental breakfast, lunch, snacks, beverages) for speakers and attendees. CONTRACTOR must provide assistance for the conference planning and coordinating to do the following:
a. Develop a conference agenda with NHSP.
b. Support participant engagement including providing air and ground transportation for non-Oahu families and providers to attend.
c. Support keynote speakers and facilitators and assist with securing their travel and logistical needs.Attachments
Print
| Commodity Code | Description |
| 561920 | Event and meeting planning services |
a. Develop a conference agenda with NHSP.
b. Support participant engagement including providing air and ground transportation for non-Oahu families and providers to attend.
c. Support keynote speakers and facilitators and assist with securing their travel and logistical needs.Attachments
Code Table
GeneralQuantity1Unit of MeasureJOBTitleConvene key stakeholders to collaborate on conference design DescriptionConvene key stakeholders to collaborate on conference design such as assisting with development of conference goals and objectives, agenda, and speakers.Attachments
Print
| Commodity Code | Description |
| 561920 | Event and meeting planning services |
Code Table
GeneralQuantity1Unit of MeasureJOBTitleAssist with publicity, registration, and pre-conference planningDescriptionAssist with publicity, registration, and pre-conference planning.Attachments
Print
| Commodity Code | Description |
| 561920 | Event and meeting planning services |
Code Table
GeneralQuantity1Unit of MeasureJOBTitleSupport service providers with follow up resources DescriptionSupport service providers with follow up resources or identified needs that arise from the conference.Attachments
Print
| Commodity Code | Description |
| 561920 | Event and meeting planning services |
Code Table
GeneralQuantity1Unit of MeasureJOBTitleDesign and execute meeting evaluation Digital or paper surveyDescriptionDesign and execute meeting evaluation Digital or paper surveys must be provided to participants to evaluate the conference.
a. An overall meeting evaluation at the conclusion of the event must be submitted. Evaluation must include recommendations for follow up with participants.Attachments
Print
| Commodity Code | Description |
| 561920 | Event and meeting planning services |
a. An overall meeting evaluation at the conclusion of the event must be submitted. Evaluation must include recommendations for follow up with participants.Attachments
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to:
Tholen, Ian.
- HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
- RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
- QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
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COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
- TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
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OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud. - VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
- VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
- ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
- VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
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