| Location: | Maryland |
|---|---|
| Posted: | Oct 15, 2026 |
| Due: | Nov 5, 2026 |
| Agency: | University of Maryland, Baltimore County |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
Tuesday 10/20/2026 at 9:00 am via Webex
November 5, 2026 by 2:00pm
Solicitation Name: Exclusive Beverage and Pouring Rights
Solicitation Number: BC-21533-B
REQUEST FOR PROPOSAL
FOR
EXCLUSIVE BEVERAGE AND POURING RIGHTS
RFP NUMBER: BC-21533-B
ISSUED: October 9, 2026
DUE DATE: November 5, 2026, at 2:00 PM (EST)
Prospective bidders/offerors are encouraged to regularly visit the University's Department of Procurement & Strategic
Sourcing website, e-Maryland Marketplace Advantage (eMMA) to ensure receipt of any addenda and other updates related to
this solicitation. The links to these resources are provided below:
* UMBC Bid Board - https://procurement.umbc.edu/bid-board/
* eMaryland Marketplace Advantage (eMMA) - https://emma.maryland.gov
ISSUING OFFICE
Department of Procurement & Strategic Sourcing
University of Maryland, Baltimore County
Administration Building, 7th Floor
1000 Hilltop Circle
Baltimore, MD 21250
MINORITY, WOMEN AND SMALL BUSINESSES ARE ENCOURGAGED TO
RESPOND TO THIS SOLICITATION
1
| Request for Proposals Title: | Exclusive Beverage and Pouring Rights | ||
|---|---|---|---|
| Solicitation Number: | BC-21533-B | ||
| RFP Issue Date: | October 9, 2026 | ||
| Procurement Officer: | Rosetta Butler | ||
| Technical and Financial Proposal Due | November 5, 2026, at 2:00PM (EST) | ||
| Date & Time: (Not a Public Bid | |||
| Opening) | |||
| Technical and Financial Proposals are to be sent to: | Technical and Financial Proposals are to | Please upload technical proposals and any associated documents to the link below: Submitt.xirdtbvx97oxft1t@u.box.com | |
| be sent to: | |||
| Mandatory Pre-Proposal Conference (Virtual) | October 15, 2026, at 10:00am. Meeting will be held virtually, please use the link below to join: https://umbc.webex.com/meet/rbutler2 | ||
| Site Visit | N/A | ||
| Questions Due Date & Time: | Questions Due Date & Time: | October 26, 2026. at 2:00PM (EST) Questions shall be provided on your company's letterhead and uploaded using the link provided below. Submitt.i2dvltmzym7jejtk@u.box.com | |
| Oral Presentations | Tentative Ora l Discussion Dates scheduled between t h | ||
| Minority Business Enterprise (MBE) | N5%ov ember 30 and December 4th. These dates are subject to change based on the evaluation process. | ||
| Subcontracting Goal: | |||
| Contract Type: | Contract Type: | Firm Fixed Price and Firm-Fixed Revenue/Commission | |
| Term of Contract: | The contract shall be for a period of ten (10) years with three (3) two-year renewal options exercised at the University's sole discretion. |
| Mandatory Pre-Proposal Conference |
|---|
| (Virtual) |
Solicitation Name: Exclusive Beverage and Pouring Rights
Solicitation Number: BC-21533-B
Key Information Sheet & Solicitation Schedule
Request for Proposals Title: Exclusive Beverage and Pouring Rights
Solicitation Number: BC-21533-B
RFP Issue Date: October 9, 2026
Procurement Officer: Rosetta Butler
Technical and Financial Proposal Due November 5, 2026, at 2:00PM (EST)
Date & Time: (Not a Public Bid
Opening)
Technical and Financial Proposals are to Please upload technical proposals and any associated
be sent to: documents to the link below:
Submitt.xirdtbvx97oxft1t@u.box.com
Mandatory Pre-Proposal Conference October 15, 2026, at 10:00am.
(Virtual)
Meeting will be held virtually, please use the link below to
join:
https://umbc.webex.com/meet/rbutler2
Site Visit N/A
Questions Due Date & Time: October 26, 2026. at 2:00PM (EST)
Questions shall be provided on your company's letterhead
and uploaded using the link provided below.
Submitt.i2dvltmzym7jejtk@u.box.com
Oral Presentations
Tentative Ora
t
l
h
Discussion Dates scheduled between
Minority Business Enterprise (MBE) N5%ov ember 30 and December 4th. These dates are
Subcontracting Goal: subject to change based on the evaluation process.
Contract Type: Firm Fixed Price and Firm-Fixed Revenue/Commission
Term of Contract: The contract shall be for a period of ten (10) years with
three (3) two-year renewal options exercised at the
University's sole discretion.
The University is committed to ensuring that persons with disabilities have equally effective opportunities to participate
in and benefit from the University's programs and services. Persons who may require reasonable ADA accommodations
should email the Issuing Office at at least five (5) days prior to any meeting scheduled in connection
with this solicitation.
rbutler2@umbc.edu
2
Solicitation Name: Exclusive Beverage and Pouring Rights
Solicitation Number: BC-21533-B
NOTICE TO BIDDER/OFFERORS
To help improve the quality of bid and proposal solicitations and to make our procurement process more responsive and
"business friendly," we ask that you provide comments and suggestions regarding the enclosed solicitation. Please return
your comments with your bid, proposal or "no bid," response, as the case may be. Thank you for your assistance.
Project No. BC-21533-B
Project Title: Exclusive Beverage and Pouring Rights
If you have responded with a "no bid" please indicate the reasons below (check applicable boxes):
Other commitments preclude our participation at this time.
The subject of the solicitation is not something we normally provide.
We are inexperienced in the work/commodities required.
The specifications are either unclear or too restrictive (explain below).
The scope of work is beyond our current capacity.
Doing business with Maryland Government Agencies is simply too complicated (explain below).
We cannot be competitive (explain below).
Time allotted for completion of the bid/proposal response is insufficient.
Start-up time is insufficient.
Bonding/insurance requirements are prohibitive (explain below).
MBE requirements (explain below).
Bid/Proposal requirements (other than specifications or scope) are unreasonable or too risky (explain below)
Prior experience with University contracts were not profitable or otherwise unsatisfactory (explain below).
Payment schedule too slow.
Other:
Explanation:
If you have submitted a bid or proposal, but wish to offer suggestions or express concerns, please use the remarks section below:
Remarks:
Bidder/Offeror Name:
Contact Person:
Signature: Date:
Address:
Email: Phone:
3
Solicitation Name: Exclusive Beverage and Pouring Rights
Solicitation Number: BC-21533-B
TABLE OF CONTENTS
SECTION I. SPECIFICATIONS/SCOPE OF WORK .................................................................. 6
A. BACKGROUND ......................................................................................... 6
B. SUMMARY STATEMENT .................................................................................. 6
C. PROGRAM OBJECTIVES ................................................................................. 6
D. CHESAPEAKE EMPLOYERS' INSURANCE ARENA .............................................................. 7
E. MINIMUM QUALIFICATIONS ............................................................................. 8
F. SCOPE OF WORK/SPECIFICATIONS ....................................................................... 9
SECTION II. EVALUATION AND SELECTION PROCEDURE ........................................................... 17
A. EVALUATION COMMITTEE ............................................................................... 17
B. QUALIFYING PROPOSALS ............................................................................... 17
C. TECHNICAL EVALUATION ............................................................................... 17
D. FINANCIAL EVALUATION ............................................................................... 18
E. DISCUSSIONS - BEST AND FINAL OFFERS ................................................................ 18
F. EVALUATION CRITERIA ................................................................................ 18
G. FINAL RANKING AND SELECTION ........................................................................ 18
H. DEBRIEFING ......................................................................................... 18
SECTION III. INFORMATION REQUIRED IN ALL PROPOSALS ....................................................... 18
A. ORGANIZATION OF TECHNICAL PROPOSAL SUBMISSION ...................................................... 18
B. EXECUTIVE SUMMARY/TRANSMITTAL LETTER ............................................................... 19
C. TECHNICAL PROPOSAL ................................................................................. 19
D. TECHNICAL PROPOSAL CONTENTS ........................................................................ 19
E. FINANCIAL PROPOSAL ................................................................................. 21
F. BID/PROPOSAL AFFIDAVIT ............................................................................. 21
G. MBE UTILIZATION AFFIDAVIT .......................................................................... 21
H. ADDENDA ACKNOWLEDGMENT FORM ........................................................................ 22
I. CONFLICT OF INTEREST AFFIDAVIT AND DISCLOSURE ...................................................... 22
J. PRIME CONTRACTOR LIST OF CONTRACTORS ............................................................... 21
SECTION IV. INFORMATION FOR OFFERORS ..................................................................... 22
A. ISSUING OFFICE AND PROCUREMENT OFFICER ............................................................. 22
B. MANDATORY PRE-PROPOSAL CONFERENCE AND SITE VISIT ................................................... 22
C. QUESTIONS AND INQUIRIES ............................................................................ 22
D. INSURANCE .......................................................................................... 22
E. PROPOSAL DUE DATE .................................................................................. 23
F. DURATION OF PROPOSAL OFFER ......................................................................... 23
G. PROCUREMENT METHOD ................................................................................. 23
H. BASIS FOR AWARD .................................................................................... 24
I. ALTERNATE PROPOSALS ................................................................................ 24
J. MINORITY BUSINESS ENTERPRISE UTILIZATION ........................................................... 24
K. LIQUIDATED DAMAGES PROVISION RELATED TO MBE GOAL ................................................... 25
25
SECTION V. GENERAL INFORMATION FOR OFFERORS ..............................................................
A. PURPOSE ............................................................................................ 25
B. ADDENDA TO THE RFP ................................................................................. 25
C. PRE-PROPOSAL MODIFICATION OR WITHDRAWAL OF OFFERS .................................................. 26
D. CANCELLATION OF SOLICITATION/REJECTION OF ALL PROPOSALS
26
............................................
4
Solicitation Name: Exclusive Beverage and Pouring Rights
Solicitation Number: BC-21533-B
E. DISCUSSIO NS ........................................................................................ 26
F. ORAL PRESENTATIONS ................................................................................. 26
G. INCURRED EXPENSES .................................................................................. 26
H. ARREARAGES ......................................................................................... 26
I. VERIFICATION OF REGISTRATION AND TAX PAYMENT ....................................................... 26
J. ECONOMY OF PREPARATION ............................................................................. 26
K. PUBLIC INFORMATION ACT NOTICE ...................................................................... 26
L. EXECUTION OF PROPOSALS ............................................................................. 26
M. DISCREPANCIES, EXPLANATIONS AND CLARIFICATIONS ..................................................... 27
N. ORDER OF PRECEDENCE ................................................................................ 27
O. REQUIRED CONTRACT PROVISIONS ....................................................................... 27
P. OFFEROR RESPONSIBILITIES ........................................................................... 27
Q. FALSE STATEMENTS ................................................................................... 27
R. PAYMENT TO THE CONTRACTOR; TAXES ................................................................... 28
S. PRESS RELEASES ..................................................................................... 28
T. RECIPROCAL PREFERENCE .............................................................................. 28
U. NON-VISUAL ACCESS .................................................................................. 28
V. INTERGOVERNMENTAL COOPERATIVE PURCHASING ........................................................... 28
W. PARKING ............................................................................................ 28
X. SMOKING ............................................................................................ 28
EXHIBITS
Exhibit A Pre-Proposal Conference Form ........................................ 29
Exhibit B Offeror Information Sheet ................................................................... 30
Exhibit C Financial Proposal & Instructions ........................................................... 31
Exhibit D Minority Business Enterprise (MBE) Forms .................................................... 35
* D-1A MBE Utilization and Fair Solicitation Affidavit & MBE Participation Schedule
* D-1B Waiver Guidance / MBE Subcontractor Unavailability Certificate
* D-1C Good Faith Efforts Documentation to Support Waiver Request
* D-2 Outreach Efforts Compliance Statement
* D-3A MBE Subcontractor Project Participation Certification
* D-3B MBE Prime Project Participation Certification
* D-4A Prime Contractor Paid/Unpaid MBE Invoice Report
* D-4B MBE Prime Contractor Report
* D-5 Subcontractor Paid/Unpaid MBE Invoice Report
Exhibit E Proposal Affidavit .......................................................................... 65
Exhibit F Firm Profile & Experience ................................................................... 70
Exhibit G Reference Checks ............................................................................ 71
Exhibit H Key Personnel ............................................................................... 73
Exhibit I Financial Stability of Bidder/Offeror ....................................................... 74
Exhibit J Acknowledgement of Receipt of Addenda ....................................................... 75
Exhibit K Conflict of Interest Affidavit & Disclosure Form ............................................ 76
Exhibit L UMBC Sample Service Contract ................................................................ 77
Exhibit M Prime Contractor List of All Subcontractors Anticipated/Used During Contract ................ 87
Exhibit N Non-Disclosure Agreement .................................................................... 88
Exhibit O UMBC Vending Machine Locations .............................................................. 93
Exhibit P ENERGY STAR 4.0 ............................................................................. 94
Exhibit Q Chesapeake Employers Insurance Arena Category Specific Exclusivity .......................... 100
Exhibit R Chesapeake Employers Insurance Arena Extended Category Specific Exclusivity ................. 102
Exhibit S Chesapeake Employers Insurance Arena Founding Level Sponsorship ............................. 104
5
SECTION I. SPECIFICATIONS/SCOPE OF WORK
A. BACKGROUND
Established in 1966, the University of Maryland, Baltimore County (UMBC) is one of twelve institutions that, along
with two regional centers, constitute the University System of Maryland. UMBC is located on 482 acres with 4.2
million gross square feet and only 15 minutes from Baltimore's Inner Harbor and 30 minutes from Washington, D.C.
and five minutes from BWI Airport.
The University of Maryland, Baltimore County (UMBC) is a dynamic public research university located in Baltimore
County, Maryland, and is a member institution of the University System of Maryland. UMBC is recognized for its
strong commitment to academic excellence, innovation, and inclusive excellence, serving a diverse student population
across undergraduate, graduate, and professional programs.
FALL 2026 POPULATION FIGURES
Faculty and Staff: 2,273
Students: 13,566
STUDENT BREAKDOWN
Undergraduate: 11,112
Graduate: 2,445
B. SUMMARY STATEMENT
The University of Maryland, Baltimore County (UMBC), a constituent institution of the University System of
Maryland and an agency of the State of Maryland (herein referred to as the "University" or "UMBC"), is seeking
proposals for Campus-Wide Sale of Cold Beverages; consisting of bottled beverages, vending machines, bag-in-a-box
product for fountain beverages, and related promotional support services. The contract shall be for a period of ten (10)
years with three (3) two-year renewal options exercised at the University's sole discretion.
This solicitation shall be conducted in accordance with the University System of Maryland (USM) Board Regents Procuremen
Policies and Procedures. It is anticipated that the University will issue an award in December 2026.
The awarded firm will be required to have their program in place and all vending machines operational no later tha
June 31, 2027.
C. PROGRAM OBJECTIVES
UMBC values strategic partnerships that provide mutual benefit to the University, its campus community, and its
business partners. Through this RFP, UMBC seeks to establish a comprehensive beverage and pouring rights
partnership that delivers high-quality beverage services, enhances the campus experience, supports University
priorities, and generates meaningful financial and programmatic value.
The University seeks to establish a Contract that achieves the following objectives:
1. Enhance Beverage Availability and Service
Provide a reliable, convenient, and high-quality beverage program that meets the needs of students, faculty, staff,
visitors, and guests, including access to beverage products during evenings, weekends, and other periods when
traditional campus dining operations may be limited.
2. Maximize Financial and Programmatic Value
Provide competitive financial and programmatic value to UMBC through commissions, sponsorships, annual
financial commitments, marketing support, promotional opportunities, product support, equipment investments,
and other proposed benefits. In addition, proposal review and consideration for collaboration opportunities,
including event sponsorships and program sponsorships. The partnership should support University programs and
6
operations, including, but not limited to, Auxiliary Services, UMBC Athletics, Institutional Advancement, the CEI
Arena, and other campus initiatives.
3. Coordinating Existing Campus Operations
Work collaboratively with UMBC and its existing campus service providers and operations to ensure an integrated
beverage program. This includes coordination, as applicable, with Dining Services, the University's snack/food/hot
beverage vending provider, the UMBC Bookstore and its convenience retail operations, Athletics, the CEI Arena,
and other University departments and partners.
4. Support Campus Payment Systems and Technology
Support and integrate with UMBC's Campus Card Program and other University-approved payment technologies.
Beverage vending equipment shall accommodate payment methods required by UMBC, including Retriever Card
functionality, as well as other commercially accepted payment methods approved by the University.
5. Promote Beverage Choice and Wellness
Offer a broad and diverse selection of beverage products that responds to changing consumer preferences and
supports UMBC's wellness initiatives. Product offerings should include traditional beverage selections as well as
water, lower-calorie, reduced-sugar, zero-sugar, and other better-for-you beverage options.
6. Advance Sustainability
Support UMBC's sustainability goals through environmentally responsible business practices, including the use of
energy-efficient equipment, responsible packaging and recycling practices, waste-reduction strategies, and other
sustainable solutions that may be introduced during the term of the Contract.
7. Provide Reliable Equipment and Responsive Service
Maintain appropriate inventory levels and ensure that vending, fountain, dispensing, and other Contractor-
provided equipment is clean, properly stocked, operational, and maintained in good working condition. The
Contractor shall provide timely and professional responses to equipment failures, product shortages, customer
concerns, and other service requests.
8. Strengthening Marketing and Campus Engagement
Develop and implement marketing, promotional, and campus engagement strategies that increase awareness and
utilization of the beverage program while supporting UMBC's brand, events, Athletics programs, student
engagement activities, and other University initiatives.
9. Support Revenue Growth and Program Innovation
Collaborate with UMBC throughout the Contract term to identify opportunities to improve beverage service,
increase sales and net revenues, introduce new products and technologies, enhance customer convenience, and
develop innovative strategies that provide mutual value to the University and the Contractor.
10. Establish a Strategic, Collaborative Partnership
Serve as a proactive business partner to UMBC by providing dedicated account management, regular performance
reporting, industry expertise, recommendations, and continuous improvement strategies throughout the Contract
term.
D. CHESAPEAKE EMPLOYERS' INSURANCE ARENA
Since opening in 2017, Chesapeake Employers Insurance Arena has become one of Maryland's notable venues across
the state. Quickly plunged into the spotlight in 2018 after UMBC Men's Basketball became the first ever 16 seed to
beat a #1 seed in the Men's NCAA tournament. The arena has since capitalized on the momentum by hosting countless
concerts and shows.
Recently the venue has secured the host site for graduations from Baltimore County, Montgomery County, and Howard
County. While also hosting the basketball state championships for Men and Women's Maryland Public Secondary
Schools Athletic Association and Men's Maryland Interscholastic Athletic Association.
7
UMBC has demonstrated a strong tradition of athletic excellence and the ability to successfully host high-profile
championship events. UMBC won the 2025 America East Volleyball Championship and the 2026 America East
Men's Basketball Championship, with the 2026 championship game held at the Chesapeake Employers Insurance
Arena before a capacity crowd. These achievements highlight both the continued success of UMBC Athletics and the
Arena's ability to attract and accommodate highly attended collegiate sporting events.
In addition, in 2027 Chesapeake Employers Insurance Arena will become the host site for a team from the up-and-
coming Upshot League.
This state-of-the art facility accomplishes the following:
1. Division I Athletics: Anchor UMBC's thriving Division I athletics programs, while enabling current students
to realize their full promise and potential. UMBC Athletics sponsors 17 varsity sports and numerous club
sports. Nearly one thousand student-athletes are involved in these programs. Many of these competitions are
held on the UMBC campus at our Stadium Complex, Soccer Pitch, Arena, , or Natatorium. We attract large
crowds to many of our home events. For example, basketball averages 1,000 spectators per game and Men's
Basketball and Volleyball reached the NCAA tournament in 2026.
2. Recreational Sporting Events and Camps within campus and with the public: Club sports such as wrestling,
ice hockey, and rugby play before large partisan crowds. In addition, UMBC hosts 17 summer camps that
attract more than 10,000 campers that very often stay in on-campus housing for the duration of the camp.
UMBC also hosts numerous outside venue rentals including cheer camps, Maryland State High School
Championships in girls' basketball, boys' and girls' soccer, boys' and girls' lacrosse, and swimming. These
events often attract capacity crowds.
The Retriever Activities Center (RAC) is the busiest building on campus year-round and averages 15,000
users weekly. Overall, we believe that our Athletic and Recreation programs provide a tremendous
opportunity for exposure to the public.
3. Community Entertainment Resource: Serve as a community entertainment resource for Baltimore and the
surrounding region initiated by on campus programs as well as external interest. This facility has brought
people together from all over Maryland to enjoy their favorite events. UMBC has developed a cohort of
partners who see the value of the Chesapeake Employers Insurance Arena as a highly visible centerpiece of a
long-term relationship.
E. MINIMUM QUALIFICATIONS
To be considered for award, the Offeror shall meet the following minimum qualifications as of the Proposal Due Date.
Failure to demonstrate compliance with the minimum qualifications may result in the Proposal being determined not
reasonably susceptible to being selected for award.
1. The Offeror shall have at least ten (10) years' experience providing beverage pouring rights, beverage
distribution, vending, fountain beverage services, sponsorship programs, or substantially similar
comprehensive beverage services for colleges or universities, governmental entities, healthcare systems, large
corporate campuses, sports/entertainment venues, or other comparably sized and complex organizations.
2. The Offeror shall demonstrate that its experience includes the capability to provide and manage the beverage
products, equipment, distribution, maintenance/service, and related program support required under this RFP.
3. The Offeror shall provide a minimum of three (3) references for contracts performed within the past five (5)
years that are comparable in size, scope, and complexity to the services contemplated by this RFP.
8
Preference may be given during the technical evaluation to experience involving higher-education institutions
or similarly complex multi-facility environments.
For each reference, the Offeror shall provide the organization name, contract term, description and scope of
services, approximate size of the program, and the name, title, telephone number, and email address of an
individual knowledgeable about the Offeror's performance.
4. The Offeror shall demonstrate that it possesses the organizational, technical, distribution, equipment, service,
and personnel resources necessary to successfully implement and maintain a comprehensive beverage program
throughout the term of the Contract, including the ability to support the University's dining, retail, vending,
athletic, event, and other applicable campus operations.
5. The Offeror shall demonstrate sufficient financial capacity and stability to perform its obligations throughout
the anticipated term of the Contract, including its proposed financial, sponsorship, equipment, marketing, and
other contractual commitments to the University.
Upon request, the Offeror shall provide documentation reasonably required by UMBC to verify its financial
capacity. Such documentation may include audited or reviewed financial statements, annual reports, credit
reports, a Dun & Bradstreet report, bank or financial institution references, or other documentation acceptable
to UMBC.
6. UMBC reserves the right to verify all information provided, as well as to consult any other sources available
including any person or persons associated with the references provided or the project cited as a reference.
UMBC also reserves the right to request additional references or contact any known firm associated with the
Offeror, even if not provided as a reference by the Offeror. References will be held in the strictest of
confidence.
F. SCOPE OF WORK/SPECIFICATIONS
The Contractor shall provide all products, equipment, personnel, distribution, maintenance, and related services
necessary to support UMBC's beverage and pouring rights program. At a minimum, the Contractor shall provide the
following:
* Clean, attractive, new and/or well-maintained vending machines in all currently listed locations, as well as any
determined future locations (see Exhibit O for a list).
* Machines to vend a variety of quality nationally recognized, brand name beverages and healthy alternatives. The
capacity of each vending machine must be ample to satisfy customers' demands in the particular location between
times of regular service. All equipment must conform to State and Federal guidelines, regulations, and/or codes.
* Provide an appropriate mix of beverages with the University's dining services contractor as described below.
The awarded firm is fully responsibility for obtaining and displaying all required licenses and payment of all taxes
associated with such operations in compliance with all Federal, State, and local codes, rules, and laws.
1. DINING SERVICES
1.1 Post-Mix Beverages: The University shall require their Dining Services contractor to purchase all post-mix
beverages and approved cups from the awarded Contractor. The sale of product shall be between the awarded
Contractor and Dining Services (currently Chartwells) and held at the current normal/customary market price
or appropriately discounted with respect to the volume purchased. The Offeror shall submit a price schedule
for all products as part of the Financial Proposal and that price schedule shall remain in force during the first
year of the contract. Price changes started with the second year of the contract must be submitted to the
9
| Equipment | Type | Quantity |
|---|---|---|
| Fountains Coolers | ||
| 8 valves | 15 | |
| Triple door bottled beverage | 1 | |
| Double door bottled beverage | 14 | |
| Single door bottled beverage | 14 |
| Produce Sales Type | FY25 | FY26 |
|---|---|---|
| BNB Units | 12,751 | 12,086 |
| # of Gallons | 63,755 | 60,430 |
| Bottles/Cans | 32,403 | 46,680 |
University for review, a minimum of 60 days prior to taking effect, and, in all cases, may not exceed the annual
change in the National Consumer Price Index (CPI) - Food Away from Home.
1.2 Bottle/Can Beverages: The University shall require their Dining Services contractor to purchase all bottle and
can products from the awarded Contractor. The UMBC Bookstore shall be required to purchase bottle and can
products from the awarded Contractor in accordance with the terms set forth below under Pouring Rights
Exemptions. The sale of products shall be between the awarded Contractor and Dining Services (currently
Chartwells) and between the awarded Contractor and the UMBC Bookstore, held at the current
normal/customary market price or, appropriately discounted with respect to the volume purchased. The
awarded Contractor shall submit a price schedule for all products as part of the Financial Proposal and that
price schedule shall remain in force during the first year of the contract. Price changes started with the second
year of the contract must be submitted to the University for review, a minimum of 60 days prior to taking
effect, and, in all cases, may not exceed the annual change in the National Consumer Price Index (CPI) - Food
Away from Home.
1.3 Dining Services Product Sales: Below please find the equipment and product sales based on 2025 and year to
date for 2026.
Equipment Type Quantity
Fountains 8 valves 15
Coolers Triple door bottled beverage 1
Double door bottled beverage 14
Single door bottled beverage 14
Juice Machines Dole 2
Urns Tea 2
Produce Sales Type FY25 FY26
BNB Units 12,751 12,086
# of Gallons 63,755 60,430
Bottles/Cans 32,403 46,680
2. VENDING MACHINES
2.1 Equipment and Locations: There are currently 51 Machines in 28 locations. See Exhibit O for details.
By submitting a proposal, the awarded Contractor agrees to add, remove, and/or change machines in each
existing or future location in response to customer needs and demonstrated usage patterns. All additions,
removals, and/or changes must be approved in writing by the University prior to any changes being made.
Note: The University reserves the right to request expedited restocking of specific machines at times of
pending activities expected to significantly increase sales volume.
The awarded Contractor shall supply the University with an ample amount of Petty Cash funds for customer
reimbursements. The petty cash fund must be kept at a minimum of $50.00 at all times through regularly
scheduled visits by the awarded Contractor's personnel.
2.2 Vending Product Sales: A total of 3,158 cases were sold in FY'25 and a total of 5,692 for FY'26.
3. UMBC BOOKSTORE
3.1 Equipment and Location: The Bookstore includes the Yum Shoppe, a convenience store located on the first
level of the Commons Building and has the following equipment:
10

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