Rainier Vista NE Landscape Maintenance

Location:	Washington
Posted:	Jan 15, 2026
Due:	Jan 26, 2026
Agency:	Seattle Housing Authority (SHA)
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	6126
Publication URL:	To access bid details, please log in.

Solicitation #

6126

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REQUEST FOR BIDS (by Email)

101 Elliott Avenue W, Suite 100, PO Box 79015, Seattle, WA 98119

Date: 12/3/25

To: Potential Bidders for SHA Solicitation #6126, Rainier Vista NE Landscape Maintenance

The work described below is subject to the conditions described on Attachment A, version 1

version 2

SHA Reference No.:

6126

(Federal Prevailing Wages)

Federal Wage Decision No.:

HUD-52158 Routine Maintenance Wage Rate OR

Determination ID #WA002A

(State Prevailing Wages)

Date of State Prevailing Wage Schedule:

N/A

(Effective 01/01/2025-12/31/2026)

Number of Calendar Days to For Questions Contact:

Complete Work: 365 plus two Louise Lauff, Sr Contract Admin/Buyer 3

optional 1-year extensions

Phone No.: (206) 615-3376

E-mail:

purchasing@seattlehousing.org

Project Description

 Scope of Work:

See Scope of Work attached. or See Scope of Work below.

 Asbestos Disclosure Options:

SHA has performed, or caused to be performed, a good faith inspection to determine whether materials to be

worked on or removed contain asbestos (include the inspection report as an attachment if this option is selected),

SHA assumes that the Work site contains asbestos and Contractor must handle the material in accordance with

all applicable federal, state, and local laws and regulations, including, without limitation, WAC 296-62-

07701 through 296-62-07753, or

SHA is reasonably certain that asbestos will not be disturbed by this project.

This project is estimated to be between $43,000 and $48,000.

PRE-BID SITE VISIT: Tuesday, 10:00 a.m., December 9, 2025 and meeting at 4570 Martin Luther King Jr. Way South,

Seattle, WA 98108

All prospective bidders are strongly encouraged to attend any of the above two site visit. Non-attendance on the part of the Bidder

shall not relieve the bidder of any responsibility for adherence to any of the provisions of the bid documents or any Addenda.

DEADLINE FOR QUESTIONS: Tuesday, January 6, 2026 no later than 1:00 p.m.

Email your questions to: purchasing@seattlehousing.org

BID DUE DATE AND TIME: Friday, January 16, 2026 by 2:00 p.m.

EMAIL YOUR BID TO: purchasing@seattlehousing.org

This project does not require a bid bond as it’s estimated to cost less than $100,000.

The bidder is responsible for ensuring that its Bid is received prior to the deadline. Bids received after the deadline will not be considered. This

document (“Request for Bids”) and ATTACHMENT E forms need to be Completed, Signed and Returned. Please refer to the Submission Checklist

on next page for more details.

Bids for Small Works Roster advertised projects will only be accepted from contractors who are listed on Seattle Housing Authority’s

Small Works Roster at the time bid is due. SHA utilizes the Small Public Works Roster maintained by MRSC to solicit bids from

contractors for this solicitation. Register for FREE at www.mrscrosters.org and select Seattle Housing Authority. All companies on the

roster must meet the agency’s minimum qualifications for licensing bonding, and insurance and not be on any state or federal

debarment lists.

BIDDER ACKNOWLEDGES RECEIPT OF ADDENDA(S) NUMBER(S):________________

BIDDER MUST COMPLETE THE INFORMATION BELOW. In addition, if bidder has never done business with SHA, it must

submit a Vendor Fact Sheet with its bid form. Bidder must also submit the required Section 3 forms with its bid form.

If checked, Bidder must complete the attached Detailed Bid Price Form and provide the total bid price below.

Basic Bid Price (without Sales Tax)

Sales Tax on Materials

(see Attachment A)

Total Bid Price (with Sales Tax)

Bidder’s Business Name:

Telephone No.:

E-Mail Address:

Address:

City, State, Zip Code:

Business Classification:

1|P a g e

WBE

MBE

MWBE

Section 3

Contractor Registration No.:

LastRevised 12-13-24

Signature:

Date:

Printed Name and Title of Person Signing

Bid:

By signing above, the Bidder acknowledges receipt of Attachment A and any addenda issued for this project, and proposes to

furnish all material and labor and to perform all work described herein for the Bid Price noted above. The Bidder also certifies the

following: to have personally and carefully evaluated the Project Description and Attachment A, and to have a clear understanding

of the same, including the requirement to pay prevailing wages.

ATTACHMENT A:

ATTACHMENT B:

ATTACHMENT C:

ATTACHMENT D:

ATTACHMENT E:

ATTACHMENT F:

Version 1

Project Details

1. Scope of Work

2. Schedule of Work: “Rainier Vista North East Landscape Maintenance”

3. Map of Site: Architectural Drawing “New Rainier Vista II Site Plan”, dated

January 7, 2006.

Prevailing Wage Rates

1. HUD-52158 Routine Maintenance Wage Rate Determination ID #WA002A

(Effective 01/01/2025-12/31/2026)

2. HUD-4010 Federal Labor Standards Provisions 10-2023

Sample Contract

Forms

1. SHA Vendor Fact Sheet

2. Section 3 Business Concern Certification for Contracting, if applicable

 Section 3 Benchmarks for Creating Economic Opportunities for Low- and Very

Low-Income Persons and Eligible Businesses (for informational purposes)

o Section 3 Quarterly Reporting Form (for informational purposes)

3. Suspension and Debarment Compliance Certificate for Contractor/Subcontractor

4. Non-Collusive Affidavit

5. Certification of Compliance with Wage Payment Statutes (SSB5301)

6. Reserved

7. Detailed Bid Price Form

Instructions to Bidders

SUBMISSION CHECKLIST - THE FOLLOWING FORMS NEED TO BE COMPLETED, SIGNED AND RETURNED

______

Request for Bids (Page 1 and Page 2)

SHA Vendor Fact Sheet

Section 3 Business Concern Certification for Contracting, if applicable

Only if bidder wants to identify and certify as a Section 3 business.

Suspension and Debarment Compliance Certificate for Contractor/Subcontractor

Non-Collusive Affidavit

Certification of Compliance with Wage Payment Statutes (SSB5301)

Detailed Bid Price Form

2|P a g e

LastRevised 12-13-24

Solicitation #6126 – Rainier Vista NE Landscape Maintenance

ATTACHMENT A, Version 1

TERMS AND CONDITIONS

Attachment A, Version 1

Request for Bid (by E-Mail)

The work described in the Request for Bid (by E-Mail) is subject to the following terms and conditions:

Bidder Responsibility: The Bidder must meet the mandatory bidder responsibility criteria described below

and as specified in RCW 39.04 or 2 CFR 200 in order to be considered a responsible bidder and be eligible

for award consideration:

1. At the time of bid submittal, have a current certificate of registration in compliance with chapter 18.27

RCW, which must have been in effect at the time of the bid submittal;

2. Have a current Washington Unified Business Identifier (UBI) number;

3. If applicable:

 Have Industrial Insurance (workers' compensation) coverage for the Bidder’s employees working

in Washington, as required in Title 51 RCW;

 Have a Washington Employment Security Department number, as required in Title 50 RCW;

 Have a Washington Department of Revenue state excise tax registration number, as required in

Title 82 RCW;

 Electrical Contractor License, if required by Chapter 19.28 RCW

 Elevator Contractor License, if required by Chapter 70.87 RCW

 Plumbing Contractor License, if required by Chapter 18.106 RCW

4. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or RCW

39.12.065(3).

5. Has not been debarred, suspended, or otherwise ineligible to contract with SHA and is not included

on the Excluded Parties List System (EPLS) on GSA’s SAM (System for Award Management)

SAM.gov | Search or the Department of Housing and Urban Development’s “Limited Denial of

Participation” list. This requirement also applies to the Bidder’s principals.

6. Have completed training requirements under RCW 39.04.350 before bidding on public works projects

as determined by the Washington State Department of Industries OR are exempt from the training

requirements under RCW 39.04.350.

7. Within the three-year period immediately preceding the date of the proposal submittal, has not have

been determined by a final and binding citation and notice of assessment issued by the Department of

Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to

have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52

RCW.

Prevailing Wages: The Bidder must pay all workers at least the prevailing wage rate for the type of work

performed in accordance with the applicable prevailing wage rate schedule referenced on the Purchase Order

or Request for Bid (by E-Mail) form and included in these solicitation documents. The type of wage schedule

attached i.e., HUD Determined, Davis-Bacon, or the State Prevailing Wage schedule determines the

appropriate labor standards that apply to the work as outlined below and contained in the General Conditions

(defined below):

1) Part 11.13 for projects subject to the HUD-Determined wage rate schedule.

2) Part 11.12 for projects subject to Davis-Bacon wage schedule.

3) Part 5 for projects subject to the State prevailing wage schedule.

As part of its compliance with the prevailing wage requirements, the Bidder and, if applicable, Bidder’s

subcontractor(s) shall comply with the requirement to submit a Statement of Intent to Pay Prevailing Wages

and Affidavit of Wages Paid forms approved by the State of Washington’s Department of Labor and

AttachmentA Version 1_14MAR2025 and under

Last Revised 03.14.2025

Page 1 of 3

Industries. Upon written request from SHA, Bidder shall also comply (and shall cause its subcontractors to

comply) with any special, alternative, or supplemental filing instructions and requirements.

Bid Bond: SHA requires a bid guarantee for a sum of not less than five percent (5%) of the amount of the

bid, except for small works roster construction projects estimated to cost $100,000 or less. Therefore, if (1) the

Bidder is on the small works roster, and (2) the Bidder’s proposal is estimated to be $100,000 or less, bid bond

is not required.

Insurance: Within seven (7) calendar days of award, the Bidder shall submit to SHA, and maintain throughout

the contract, at no expense to SHA, the following insurance coverage at the limits noted. Refer to SHA's

General Conditions Of The Contract For Construction (the “General Conditions” or “SHA’s General

Conditions”) for more details:

1. Commercial General Liability Insurance: $1,000,000 each occurrence, and $2,000,000 in the

aggregate.

2. Additional Insured Endorsement Ongoing Operations: SHA (and any limited partnership when

applicable) must be included as an Additional Insured on a primary and non-contributory basis on all

Commercial General Liability policies of the Bidder. Certificates of insurance (and policy

endorsements if needed) must be provided to SHA as evidence of additional insured coverage.

3. Additional Insured Endorsement Completed Operations: The Bidder’s CGL insurance shall include

SHA as an additional insured for Contractors Completed Operations by providing additional insured

status on the CG2037 endorsement, or by an equivalent policy or endorsement provision. The

Contractors Completed Operations additional insured status for SHA shall remain in effect for not

less than three (3) years following the Final Acceptance of the Work by SHA.

4. Employers Liability policy or Washington Stop Gap Liability insurance endorsement: $1,000,000 each

accident/occupational disease.

5. Workers Compensation coverage.

6. Commercial Business Auto Coverage: $1,000,000 per accident.

7. Pollution Liability Insurance: $1,000,000 combined single limit coverage, if the work involves handling

or disposal of asbestos, lead-based paint, contaminated soil, or other hazardous materials.

Performance & Payment Bond: A Contract Payment and Performance Bond, or retention of contract

amount in lieu of bond, is required, unless it is waived by SHA in accordance with the State law (RCW

39.04.155).

Retainage Requirements: SHA will retain five (5) percent of the contract amount for a period of thirty (30)

days after date of final acceptance, unless specifically waived by SHA.

Tax Exempt Status of SHA: Pursuant to State law (RCW 35.82.210), SHA is exempt from paying sales tax

when it obtains goods and services directly from the Bidder.

Protests: Any protest of award shall be resolved in accordance with SHA’s Procurement Procedures, which

may be reviewed at SHA website, under FORMS AND POLICIES on the DO BUSINESS WITH US page.

General Conditions: SHA’s General Conditions are incorporated by reference and made a part of this

Request for Bid (by E-Mail) and any subsequent contract or purchase order executed for this work as if fully

included herein. In the event of any discrepancy between the terms of this Attachment A and the General

Conditions, the General Conditions apply, except that the types and amounts of insurance specified above,

and the terms about the Bid Bond, the Performance & Payment Bond and the withholding of retainage

specified above, shall take precedence over the General Conditions. The General Conditions may be viewed

by accessing SHA website, under FORMS AND POLICIES on the DO BUSINESS WITH US page, or upon

request by calling SHA at (206) 615-3379.

Performance Evaluation: The Bidder’s performance on this project will be evaluated in accordance with

SHA’s Contractor Performance Evaluation Program. A copy of the Program may be obtained by accessing

SHA website.

Section 3: Section 3 is a provision of the Housing and Urban Development Act of 1968. The purpose of Section

3 is to ensure that employment and other economic opportunities generated by certain HUD financial

assistance shall, to the greatest extent feasible, and consistent with existing Federal, State, and local laws and

AttachmentA Version 1_14MAR2025 and under

Page 2 of 3

Last Revised 03.14.2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Rainier Vista NE Landscape Maintenance

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