Request for Proposal (RFP)
FOR
Debris Monitoring Services
27-009-LH
99060
99030
MACON-BIBB COUNTY
ISSUE DATE: AUGUST 11, 2026
DUE DATE: THURSDAY, SEPTEMBER 10, 2026
MBE/WBE/DBE Participation: Minority, Women Owned, and other Disadvantaged Business
Enterprises are encouraged to participate in the solicitation process. Additionally, respondents
are encouraged to use M/W/DBE sub-consultants where possible. Small and other disadvantaged
businesses requiring assistance with the competitive process can contact Cherise Stephens, Small
Business Affairs at (478) 300-2297 or csthepens@maconbibb.us
REQUEST FOR PROPOSAL INFORMATION & INSTRUCTIONS
A. INVITIATION TO PROPOSE
Notice is hereby given that the Macon-Bibb County board of Commissioners will receive sealed proposals
for Debris Monitoring Services (original plus 5 copies and Flash Drive) in the Procurement Department,
Suite 308 of Macon City Hall, located at 700 Poplar Street Macon, Georgia 31201 until 12:00 o’clock
NOON at the time legally prevailing in Macon, Georgia on Thursday, September 10, 2026, for EMA
Debris Monitor Services for Macon-Bibb County, Georgia
NO LATE RESPONSES WILL BE CONSIDERED
The names of responding firms will be publicly read on Thursday, September 10, 2026, at 2:00 o’clock
P.M. in the Procurement Conference Room, located at 700 Poplar Street Macon, Georgia 31201.
B. PURPOSE
Macon-Bibb County is soliciting proposals from qualified firms for debris removal, reduction, hauling, and
disposal services, for debris resulting from hurricanes, tornadoes, ice storms, severe weather, and other
natural or man-made disasters. The successful contractor shall provide all labor, equipment, materials,
tools, transportation, permits, and incidentals necessary to perform the requested debris removal services in
accordance with FEMA Public Assistance requirements and all appliable State, Federal, and Local
regulations.
C. DEFINTIONS
(1) Wherever the terms “Owner”, “County”, or “Macon-Bibb County” occur in these specifications, it
shall mean Macon-Bibb County, a political subdivision of the State of Georgia acting through the
Macon-Bibb County Board of Commissioners.
(2) Wherever the term “FEMA" occurs in these specifications it shall mean the Federal Emergency
Management Agency.
(3) Wherever the term “GEMA” occurs in these specifications it shall mean the Georgia Emergency
Management Agency.
(4) Wherever the term “work” occurs in these specifications, it shall mean the work as defined herein,
including, all labor, materials, equipment, transportation, and supervision necessary to complete
the contract.
D. PRE-BID MEETING
A mandatory pre-bid conference is scheduled for Wednesday, August 19, 2026, at 10:00 am at Emergency
Management. Deadline for submitting questions is August 21, 2026, by 3:00 p.m. All questions to be
submitted by email only to Lhardwick@maconbibb.us.
There will be a Zoom Meeting option below:
https://us06web.zoom.us/j/84716077108?pwd=1MYsyd3BMfwJAUAZwMCWFFzZiTr01i.1&from=
addon
Meeting ID: : 847 1607 7108
Passcode: 058986
Metting Agenda: https://docs.zoom.us/agenda/doc/9a0ec14d-b642-4383-882c-
9617dad33563?from=addon
E. SOLICITATION DOCUMENTS
Announcement of this Request for Professional Services shall be posted on the Macon-Bibb County
Procurement website at www.maconbibb.us/purchasing and on the Georgia Procurement Registry.
Addendums hereto shall be posted on the Georgia Procurement Registry. It is the responsibility of the
Proposer to check the Macon-Bibb County Procurement website for updates and addendums to this
Solicitation. All documents posted on the Macon-Bibb County Procurement website shall be included as
solicitation documents and will be incorporated into any contract awarded by reference.
F. SUBMITTAL FORMAT AND REQUIREMENTS
Along with the required submitting documents included, bidders shall provide the following:
Cover Letter
Company Qualifications
Disaster Experience
Technical Approach Statement
Key Personnel
Financial Capability
The cost proposal form (to be submitted in a separate sealed envelope from the technical proposal)
Proposals shall be submitted by mail or hand delivery by 12:00 pm (noon) on September 10, 2026.
The address for submittals is:
27-009-LH
Debris Monitoring Services
Macon-Bibb County Procurement Department
700 Poplar Street
Suite 308
Macon, Georgia 31201
G. RESPONSIVENESS AND RESPONSIBILITY
To be considered “responsive” the submission must include completed copies of the following documents:
Proposer Qualification Form
List of Sub-Consultants
Minority Participation Goal
Financial & Legal Stability Statement
Georgia Security and Immigration Compliance Act (E-Verify) Affidavit
Non-Collusion Affidavit
Byrd Act Anti-Lobbying Certification
To be considered “responsible” the submitting firm must meet the following minimum qualifications:
Five (5) years of experience providing the services included herein
Licensed to do business in the State of Georgia
Financially and legally responsible to perform the services included herein
H. PROPOSER’s REPRSENTATIONS
Each Proposer, by submitting their proposal, represents that they have read and understood all documents in
the Request for Proposal.
I. DOCUMENT DISCREPANCIES
The deadline to submit questions for clarification is 3:00 PM on August 21, 2026, via email to
lhardwick@maconbibb.us.
Any additional instructions to bidders or answers to questions submitted by the deadline will be answered
in an addendum. These addendums will be posted to the Macon-Bibb County Procurement website and the
Georgia Procurement Registry.
J. RESERVATIONS
Owner reserves the right to:
(1) reject any and all proposals
(2) waive informalities
(3) request clarification from any prospective vendor
(4) negotiate with prospective vendors
(5) award multiple contracts from this RFP, if deemed in public interest.
Unless otherwise specified, manufacturer’s names, trade names, brand names, information and/or catalog
numbers listed herein are intended only to identify the quality level desired. They are not intending to limit
competition. The bidder may offer any equivalent product that meets or exceeds the specification. If bids
are based on equivalent products, the bidder shall indicate on the bid form the alternate manufacturer’s
name and catalog number and shall include complete descriptive literature and/or specifications along with
proof that the proposed equivalent either meets or exceeds this specification. The County reserves the right
to be the sole judge of what is equal and acceptable. If a bidder fails to name a substitute, he shall furnish
goods identical to the bid specifications.
K. VALIDITY
No Proposal may be withdrawn for a period of ninety (90) days after time has been called on the date of the
reading of the names of firms submitting proposals.
L. E-VERIFY/SAVE
Contractors performing physical services, including those provided for in this Request for Proposals, are
required to comply with the federal work authorization program commonly known as SAVE/E-Verify. To
qualify for award of a contract under this Request for Proposals, a Contractor must comply with all aspects
of the SAVE/E-Verify program.
M. EVALUATION CRITERIA
Proposals shall be evaluated based on the following criteria:
Qualifications & Experience…………………. 30 points
Technical Approach……………………………25 points
Personnel & Resources…………………….…. 20 points
Past Performance & References……………….10 points
Cost Proposal…………………………………. 15 points
Total ………………………………...………. 100 points
N. GENERAL CONDITIONS
A. INSURANCE
Contractor has in place or agrees to purchase the following types of insurance overages, consistent with
the policies of Macon-Bibb County and the requirements of O.C.G.A. § 50-21-37, in the minimum
amounts as specified herein. All deductibles are to be paid by the Contractor.
1. Worker’s Compensation. The Contractor agrees to provide, at a minimum, Workers’ Compensation
coverage in accordance with the statutory limits as established by the General Assembly of the State
of Georgia. A group insurer must submit a certificate of authority from the Insurance Commissioner
approving the group insurance plan. A self-insurer must submit a certificate from the Georgia Board
of Workers’ compensation stating the contractor qualifies to pay its own workers’ compensation
claims.
The Contractor shall require all Trade Contractors/Subcontractors performing work under this
Contract to obtain an insurance certificate showing proof of Workers’ compensation Coverage and
shall submit a certificate on the letterhead of the Contractor in the following language:
“This is to certify that all trade contractors/subcontractors performing work on this Project are
covered by their own workers’ compensation insurance or are covered by the Contractor’s workers’
compensation insurance.”
2. Employer’s Liability. The Contractor shall also maintain Employer’s Liability Insurance Coverage
with limits of at least:
(i) Bodily Injury by Accident
(ii) Bodily Injury by Disease
(iii) Bodily Injury/Disease aggregate
$1,000,000 each accident
$1,000,000 each employee; and
$1,000,000 each accident
The Contractor shall require all Trade Contractors/Subcontractors performing work under this
Contract to obtain an insurance certificate showing proof of Employers Liability Insurance
Coverage and shall submit a certificate on the letterhead of the Contractor in the following language:
“This is to certify that all trade contractors/subcontractors performing work on this Project are
covered by their own Employers Liability Insurance Coverage or are covered by the Contractor’s
Employers Liability Insurance Coverage.“
3. Commercial General Liability. The Contractor shall provide Commercial General Liability
Insurance (2001 ISO Occurrence Form or equivalent) that shall include, but need not be limited to,
coverage for bodily injury and property damage arising from premises and operations liability,
products and completed operations liability, lasting and explosion, collapse of structures,
underground damage, personal injury liability and contractual liability. The CGL policy must
include separate aggregate limits per Project and shall provide at a minimum the following limits:
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
