Interior, Exterior, Epoxy Paint and Supplies

STATE OF NORTH CAROLINA
DEPARTMENT OF ADMINISTRATION,
DIVISION OF PURCHASE & CONTRACT
Invitation for Bid #: DPC-1982134490-SL
INTERIOR, EXTERIOR, EPOXY PAINT AND SUPPLIES
Date Issued: April 8, 2026
Bid Opening Date: May 8, 2026
At 2:00 PM EST
Direct all inquiries concerning this IFB to:
Sarah Lyons
State Procurement Specialist
E-mail: Sarah.Lyons@doa.nc.gov
Phone: 984-236-0217

STATE OF NORTH CAROLINA
Invitation for Bid #
DPC-1982134490-SL
______________________________________________________
For internal state agency processing, including tabulation of bids, provide your company's eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This
page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available
for public inspection.
This page shall be filled out and returned with your bid.
Failure to do so may subject your bid to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
Vendor in good standing. You must enter the Vendor number assigned through eVP. If you do not have
a Vendor number, register at https://vendor.ncgov.com/vendor/login
Ver. 11/2024

STATE OF NORTH CAROLINA
DEPARTMENT OF ADMINISTRATION - DIVISION OF PURCHSE AND CONTRACT
Statewide Term Contract
ALL Inquiries regarding this IFB shall be through Invitation for Bid #: DPC-1982134490-SL
the Ariba Sourcing Tool. Questions will be Bids will be publicly opened: May 8, 2026 @ 2:00 PM EST
received in the Ariba Sourcing Tool (only) based
on the schedule in Section 2.4
For Statewide Use of All State Entities Commodity # and Description: 3121 Paints and Primers and Finishes
STC #: 3121A
EXECUTION
In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and
deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this bid is submitted competitively and without collusion (G.S. 143-54),
that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A
of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this bid, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-contractors for any Contract awarded as a result of this
IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with
more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning fair
employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any
Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public
Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of this
bid response to the IFB, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor are not aware that
any such gift has been offered, accepted, or promised by any employees or agents of Vendor's organization.
By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS
AND CONDITIONS incorporated below. These documents can be accessed from the Ariba Sourcing Tool.
Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids cannot be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
VENDOR'S AUTHORIZED SIGNATURE: DATE: E-MAIL:
Ver: 2/9/2024 1

Bid Number: DPC-1982134490-SL Vendor: ____________________________________
VALIDITY PERIOD
Offer shall be valid for at least one hundred eighty (180) days from date of bid opening, unless otherwise stated here: ______ days, or if extended
by mutual agreement in writing of the parties. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing
this IFB.
BID ACCEPTANCE
If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement between
the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending upon the
Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded on date of _____________________ as indicated,
by ___________________________ __________________________________________.
(Authorized Representative of Department of Administration, Division of Purchase & Contract)
Ver: 11/2024 2

Bid Number: DPC-1982134490-SL Vendor: ____________________________________
TABLE OF CONTENTS
1.0 PURPOSE AND BACKGROUND ....................................................................................................5
1.1 CONTRACT TERM ........................................................................................................................... 5
1.2 ESTIMATED SPEND ......................................................................................................................... 5
2.0 GENERAL INFORMATION .............................................................................................................6
2.1 INVITATION FOR BID DOCUMENT ................................................................................................... 6
2.2 E-PROCUREMENT FEE ..................................................................................................................... 6
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ..................................................... 6
2.4 IFB SCHEDULE ................................................................................................................................ 6
2.5 PRE-BID CONFERENCE .................................................................................................................... 7
2.6 BID QUESTIONS .............................................................................................................................. 8
2.7 BID SUBMITTAL .............................................................................................................................. 8
2.8 BID CONTENTS ............................................................................................................................... 9
2.9 ALTERNATE BIDS .......................................................................................................................... 10
2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS .......................................................................... 10
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS ...........................................................10
3.1 METHOD OF AWARD .................................................................................................................... 10
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ............................ 11
3.3 BID EVALUATION PROCESS ........................................................................................................... 11
3.4 PERFORMANCE OUTSIDE THE UNITED STATES ............................................................................... 12
3.5 INTERPRETATION OF TERMS AND PHRASES .................................................................................. 12
4.0 REQUIREMENTS .........................................................................................................................12
4.1 PRICING ....................................................................................................................................... 13
4.2 ESTIMATED QUANTITIES ............................................................................................................... 13
4.3 ORDER CHANNEL AND PAYMENT METHOD ................................................................................... 13
4.4 ADDITIONAL SAVINGS OFFERS/REBATES ....................................................................................... 13
4.5 PRODUCT IDENTIFICATION ........................................................................................................... 14
4.6 TRANSPORTATION AND IDENTIFICATION ...................................................................................... 14
4.7 DELIVERY ..................................................................................................................................... 15
4.8 ON-TIME DELIVERY RATE .............................................................................................................. 15
4.9 MINIMUM ORDERS ...................................................................................................................... 15
4.10 DEFECTIVE PRODUCTS .................................................................................................................. 15
4.11 PRODUCT RECALL ......................................................................................................................... 15
4.12 OUT-OF-STOCK AND BACK-ORDERS .............................................................................................. 16
4.13 QUALITY ACCEPTANCE INSPECTION .............................................................................................. 16
4.14 RETAIL SALES ESTABLISHMENTS ................................................................................................... 16
4.15 AUTHORIZED DEALERS ................................................................................................................. 16
4.16 WARRANTY .................................................................................................................................. 17
4.17 VENDOR'S PUBLISHED CATALOG & LISTS ...................................................................................... 17
4.18 HUB PARTICIPATION .................................................................................................................... 17
4.19 REFERENCES ................................................................................................................................. 18
Ver: 11/2024 3

Bid Number: DPC-1982134490-SL Vendor: ____________________________________
4.20 SUSTAINIBILITY EFFORTS .............................................................................................................. 18
4.21 RETURN POLICY ............................................................................................................................ 18
4.22 VENDOR'S REPRESENTATIONS ...................................................................................................... 18
4.23 FINANCIAL STABILITY ................................................................................................................... 18
4.24 INSURANCE REQUIREMENTS MODIFICATION ................................................................................ 19
4.25 LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTS ........................................................... 19
4.26 SECRETARY OF STATE REGISTRATION ............................................................................................ 19
4.27 SUBCONTRACTOR ........................................................................................................................ 19
5.0 SPECIFICATIONS .........................................................................................................................19
5.1 CUSTOMER SERVICES .............................................................................................................. 20
5.2 SPECIFICATIONS ..................................................................................................................... 20
5.3 DEVIATIONS ........................................................................................................................... 21
6.0 CONTRACT ADMINISTRATION ..................................................................................................22
6.1 CONTRACT MANAGER AND CUSTOMER SERVICE ........................................................................... 22
6.2 ELECTRONIC PRODUCT CATALOG .................................................................................................. 23
6.3 CONTRACT BUSINESS REVIEW MEETINGS...................................................................................... 24
6.4 CONTINUOUS IMPROVEMENT ...................................................................................................... 25
6.5 PERIODIC QUARTERLY SPEND REPORTS ........................................................................................ 25
6.6 ACCEPTANCE OF WORK ................................................................................................................ 25
6.7 INVOICES ..................................................................................................................................... 26
6.8 DISPUTE RESOLUTION .................................................................................................................. 26
6.9 PRODUCT RECALL ......................................................................................................................... 26
6.10 POST AWARD PRODUCT SUBSTITUTION, ADDITIONS, & REMOVALS .............................................. 26
6.11 OUT-OF-STOCK AND BACK-ORDERS .............................................................................................. 27
6.12 PRICE ADJUSTMENTS.................................................................................................................... 27
6.13 CONTRACT CHANGES ................................................................................................................... 27
6.14 TAXES .......................................................................................................................................... 27
6.15 ATTACHMENTS ............................................................................................................................ 27
Ver: 11/2024 4

Bid Number: DPC-1982134490-SL Vendor: ____________________________________
1.0 PURPOSE AND BACKGROUND
The Department of Administration (DOA) serves as the business manager for North Carolina State government and provides
leadership to State government for the effective, efficient, economical, and equitable delivery of services to the public. The
department also aids and services several advocacy programs that serve diverse segments of the State's population that have
traditionally been underserved. The Division of Purchase & Contract (P&C) is the strategic force to provide the State's entities
with a catalog of Statewide Term Contracts (STC) that provide for an encompassing organized and efficient manner to pool
resources to provide goods and services.
The State through the Department of Administration (DOA) Division of Purchase & Contract (P&C) is seeking qualified vendors to
establish a Statewide Term Contract to furnish and deliver the State's requirements for Interior, Exterior, Epoxy Paint and Supplies
throughout the State of North Carolina, on an "As Needed" basis, if and when ordered by State Departments, Agencies, and Higher
Education Institutions during the contract period.
To comply with Governor Cooper's Executive Order 80 (October 2018), North Carolina's Commitment to Address Climate Change
and Transition to a Clean Energy Economy, the contract resulting from this solicitation intends to provide sustainability features
looking for major third-party paint certifications and labels such as Green Seal, GREENGUARD, Master Painter Institute (MPI),
Cradle to Cradle, and USDA BioPreferred Program, per industry standards.
The intent of this Invitation for Bid (hereinafter, "IFB") is to receive pricing from Vendors which will offer savings to the State and
confirm, through Vendors' submission of bids, its ability to meet the State's needs for new, unused, and currently produced
commercial and institutional quality Paint in the following general categories:
A. Interior Paint
B. Exterior Paint
C. Epoxy Paint
D. Supplies
The contract resulting from this IFB is mandatory for State departments and most State Agencies, and by State higher education
institutions (except under the conditions specified in G.S. 115D-58.14(a) and G.S. 116-13). The Contract may also be utilized,
without further competition, by non-mandatory State Agencies and Other Eligible Entities.
North Carolina State Organizations
North Carolina Community Colleges
North Carolina Institutions - UNC System
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.
The intent of this solicitation is to award Statewide Term Contract.
1.1 CONTRACT TERM
The Contract shall have an initial term of five (5) years, beginning on the date of final Contract execution (the "Effective Date") or
July 1, 2026, whichever is later.
At any time during the contract period the State may conduct an Open Enrollment process by posting a solicitation in the Ariba
Sourcing Tool for the purpose of adding new manufacturer(s) to the contract, to provide a wide coverage of Interior and Exterior
Paint and Accessories. The awarded Vendors will remain on the contract for the duration of the contract term unless terminated
for convenience.
The State reserves the right to extend a contract term after the last active term.
1.2 ESTIMATED SPEND
Based on the historical usage of the STC, the estimated spend for the term of this contract is $28M.
This amount is not guaranteed and could be more or less than the historical expenditure during the contract period. No maximum
or minimum quantities are guaranteed.
Ver: 11/2024 5

Bid Number: DPC-1982134490-SL Vendor: ____________________________________
2.0 GENERAL INFORMATION
2.1 INVITATION FOR BID DOCUMENT
The IFB is comprised of the base IFB document, any attachments, and any addenda released before Contract award, which are
incorporated herein by reference.
2.2 E-PROCUREMENT FEE
ATTENTION: This is an NC eProcurement solicitation facilitated by the Ariba Network. The E-Procurement fee may apply to this
solicitation. See paragraph entitled ELECTRONIC PROCUREMENT of the North Carolina General Terms and Conditions.
General information on the E-Procurement Services can be found at: http://eprocurement.nc.gov/.
What is the Ariba Network?
The Ariba Network is a web-based platform that serves as a connection point for buyers and vendors. Vendors can log in to the
Ariba Network to view purchase orders, respond to electronic requests for quotes, participate in Sourcing Events, and collaborate
with buyers on contract documents.
For training on how to use the Sourcing Tool to view solicitations, submit questions, develop responses, upload documents, and
submit offers to the State, Vendors should go to the following site:
http://eprocurement.nc.gov/training/vendor-training.
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all
relevant exhibits and attachments, and any other components made a part of this IFB and comply with all requirements and
specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may be
issued in connection with this IFB.
If Vendors have questions, or issues regarding any component within this IFB, those must be submitted as questions in accordance
with the instructions in the BID QUESTIONS Section. If the State determines that any changes will be made as a result of the
questions asked, then such decisions will be communicated in the form of an IFB addendum. The State may also elect to leave
open the possibility for later negotiation and amendment of specific provisions of the Contract that have been addressed during
the question-and-answer period.
Other than through the process of negotiations under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate or
consider any additional or modified terms and conditions submitted with Vendor's bid. This applies to any language appearing in
or attached to the document as part of the Vendor's bid that purports to vary any terms and conditions or Vendors' instructions
herein or to render the bid non-binding or subject to further negotiation. Vendor's bid shall constitute a firm offer that shall be
held open for the period required herein ("Validity Period" above).
The State may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this IFB Response,
the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or inadvertently, shall have
no force or effect, and will be disregarded unless expressly agreed to during negotiations and incorporated by way of a Best and
Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient grounds to
reject Vendor's bid as nonresponsive.
2.4 IFB SCHEDULE
The table below shows the intended schedule for this IFB. The State will make every effort to adhere to this schedule.
Ver: 11/2024 6

Bid Number: DPC-1982134490-SL Vendor: ____________________________________
Event Responsibility Date and Time
Issue IFB State April 8, 2026
Hold Pre-Bid Conference State April 13, 2026 @ 10:00 AM EST
(See Section 2.5 for meeting information)
Submit Written Vendor April 20, 2026 @ 5:00 PM EST
Questions
Provide Responses to State April 30, 2026
Questions
Submit Bids Vendor May 8, 2026 @ 2:00 PM EST
Microsoft Teams meeting
Join:
https://teams.microsoft.com/meet/24848849037830?p=EkZVySVKCTJLD8FsKa
Meeting ID: 248 488 490 378 30
Passcode: Ud2Bk2CS
Need help? | System reference
Dial in by phone
+1 984-204-1487,,783752173# United States, Raleigh
Find a local number
Phone conference ID: 783 752 173#
Join on a video conferencing device
Tenant key: ncgov@m.webex.com
Video ID: 115 376 774 7
More info
Intended Contract Award State July 1, 2026
2.5 PRE-BID CONFERENCE
Urged and Cautioned Pre-Bid Conference
Date: April 13, 2026
Time: 10:00 AM EST
Location: Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/23864187365811?p=7JKrR9EGvmqCHOscwb
Meeting ID: 238 641 873 658 11
Passcode: EY6mg3PZ
Need help? | System reference
Dial in by phone
+1 984-204-1487,,22711044# United States, Raleigh
Find a local number
Phone conference ID: 227 110 44#
Join on a video conferencing device
Ver: 11/2024 7

Bid Number: DPC-1982134490-SL Vendor: ____________________________________
Tenant key: ncgov@m.webex.com
Video ID: 115 112 609 9
More info
Contact: Sarah Lyons
Contact #: 984-236-0217
Instructions: Vendor representatives are URGED and CAUTIONED to attend pre-bid conference and apprise themselves of the
conditions and requirements which will affect the performance of the work called for by this IFB. A non-mandatory pre-bid
conference is scheduled for this IFB. Submission of a bid shall constitute sufficient evidence of Vendor's compliance and no
allowance will be made for unreported conditions which a prudent Vendor would recognize as affecting the performance of the
work called for in this IFB.
Vendor is cautioned that any information released to attendees during the pre-bid conference and which conflicts with,
supersedes, or adds to requirements in this IFB, must be confirmed by written addendum before it can be considered as a part of
this IFB and any resulting contract.
2.6 BID QUESTIONS
Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best bid
possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the "Submit Written Questions"
date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum.
Questions related to the content of the solicitation, or the procurement process should be directed to the person on the title page
of this document via the Sourcing Tool's message board by the date and time specified in the IFB SCHEDULE Section of this IFB.
Vendors will enter "IFB # DPC-1982134490-SL - Questions" as the subject of the message. Question submittals should include a
reference to the applicable IFB section. This is the only manner in which questions will be received.
Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at 888-
211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM ET to 5:00 PM EST.
Questions received prior to the submission deadline date, the State's response, and any additional terms deemed necessary by
the State will be posted in the Sourcing Tool in the form of an addendum and shall become an Addendum to this IFB. No
information, instruction or advice provided orally or informally by any State personnel, whether made in response to a question
or otherwise in connection with this IFB, shall be considered authoritative or binding. Vendors shall rely only on written material
contained in an Addendum to this IFB.
2.7 BID SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Late bids, regardless of cause, will not be opened or considered, and will be
automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to unintended or
unanticipated delay. It is the Vendor's sole responsibility to ensure its bid has been received as described in this IFB by the specified
time and date of opening. Failure to submit a bid in strict accordance with instructions provided shall constitute sufficient cause
to reject a Vendor's bid(s). Solicitation responses are subject to Sealed Bidding requirements.
Vendor's bids for this procurement must be submitted through the Sourcing Tool. For training on how to use the Sourcing Tool to
view solicitations, submit questions, develop responses, upload documents, and submit offers to the State, Vendors should go to
the following site: https://eprocurement.nc.gov/training/vendor-training.
Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at 888-
211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM EST to 5:00 PM EST.
Ver: 11/2024 8