REQUEST FOR PROPOSALS -- CUSTODIAL SERVICES FOR THE DELAWARE RIVER PORT AUTHORITY BRIDGE ADMINISTRATION BUILDINGS 2025

The Delaware River Port Authority (“AUTHORITY”) hereby seeks firms to submit Proposals for professional consulting services for the CUSTODIAL SERVICES FOR THE DELAWARE RIVER PORT AUTHORITY BRIDGE ADMINISTRATION BUILDINGS 2025. One (1) electronic copy of the Proposal, along with other technical and commercial documents shall be submitted, via the AUTHORITY’s SAP Ariba Network, no later than 2:00 p.m. EST by Friday, May 9, 2025.

The work to be completed under this contract consists of providing supervision, manpower, equipment and janitorial supplies necessary to provide janitorial services (“Services” or “Work”) for the four (4) DRPA bridges as well as the Toll, Police, and Central Communication Stations (the “Project”).

This Request for Proposals (“RFP”) is intended to outline the DRPA’s expectations for Services to be provided. However, this RFP does not purport to define all Services that may be needed in connection with the Project.

All contract specific documents relevant to the RFP can be found on the AUTHORITY’s SAP Ariba Network site. In order to participate in this RFP and receive an invitation to the solicitation event, please send a request, via e-mail, to the following Contracting Officer: Gregory R. Noonan – grnoonan@drpa.org. If a response is not received within two (2) business days, please resend the request and copy vendors@drpa.org on your e-mail.

In order to access the RFP event, you must be registered on the Ariba Network and have completed the AUTHORITY's supplier registration questionnaire. If you have not already done so, you can register on the Ariba Network at any time. Registration is free, quick, and easy. To do so follow the below steps:

 Submit a self-registration request at http://drpa.sourcing.ariba.com/ad/selfRegistration.
 After the self-registration request that you submitted is approved, you’ll receive an email from Ariba.
 After you create your username and password, please email (project owner) and they will send you an invite to the event.
 If you need any assistance or have questions, please email vendors@drpa.org.
 If your company is already registered in Ariba, please log in through invite with that information to sync our accounts.

Firms should ensure that they can access and upload files in Ariba prior to the submission deadline. It is the respondent’s responsibility to ensure submission of its Proposal to the proper place at the proper time. Absent an emergency or unanticipated event that interrupts normal AUTHORITY processes so that Proposals cannot be received via Ariba by the exact time specified in the RFP, the AUTHORITY will not extend the submission deadline for an interested firm due to its technical difficulties.

The AUTHORITY will consider only those Proposals received from parties who have obtained the RFP and contract documents directly from the AUTHORITY. Contract documents are not transferable to other parties for proposal purposes. Proposals received from firms whose names are not recorded by the AUTHORITY as having secured documents for this Project will be rejected.

MANDATORY PRE-PROPOSAL CONFERENCE AND SITE VISIT

A Mandatory Pre-Proposal Conference will be held on Wednesday, April 23, 2025 at 10:00 am in the 1st Floor North Conference Room at the Betsy Ross Bridge Administration Building, 1 Betsy Ross Bridge Plaza, Pennsauken, NJ 08110.

There will be two (2) Mandatory Site Visits:

1. The first site visit will immediately follow the Pre-Proposal Conference at the Betsy Ross Bridge Administration Building and will continue at the Ben Franklin Bridge. Expect 4 hours for this event.

2. The second site visit will be held on Thursday, April 24, 2025 at 10:00 am at the Walt Whitman Bridge Administration Building located in Philadelphia, PA. The site visit will continue at the Commodore Barry Bridge. Expect 4 hours for this event.

All PROPOSERS are required to attend the two (2) separate site visits at all four (4) bridges as part of their requirement for this RFP. Failure to participate in the site inspection will result in a PROPER being deemed non-responsive and its bid will be rejected.

EQUAL OPPORTUNITY

The Delaware River Port Authority is firmly committed to providing full and equal business opportunities to all persons regardless of race, creed, color, religion, sex, sexual orientation, marital status, civil union and domestic partnership status, gender identity or expression, pregnancy, breast feeding, military services, veteran status, national origin, ancestry, age, non-job related disability, genetic information or testing results, income level, limited English proficiency (“LEP”) or other protected group characteristic. In that regard, the Delaware River Port Authority will affirmatively assure that minority and female-owned business enterprises are afforded equal opportunities to submit bids and/or proposals for consideration for all purchases and contracts issued in connection with this project. Prospective proposers should understand that the participation of certified MBEs and WBEs is a matter of great interest in the evaluation of all proposals.

PROPOSAL SUBMISSION AND DUE DATE

Responses to this RFP must be submitted electronically via the Ariba Network, no later than 2:00 p.m. EST by Friday, May 9, 2025 (“Proposal Due Date”).

LATE, FAXED, E-MAILED, AND/OR HARDCOPIES WILL NOT BE ACCEPTED. The Proposal Due Date and Ariba submission requirements are mandatory and non-waivable.

You should ensure that you can access and upload files in Ariba prior to the submission deadline. It is the proposer’s responsibility to ensure delivery of its Proposal to the proper place at the proper time. Absent an emergency or unanticipated event that interrupts normal AUTHORITY processes so that Proposals cannot be received via Ariba by the exact time specified in the RFP, the AUTHORITY will not extend the submission deadline for an interested firm due to its technical difficulties.

SINGLE POINT OF CONTACT

The DRPA has established a Single Point of Contact for this solicitation. From the issue date of this advertisement and until full execution of the Contract Agreement, the Single Point of Contact shall be the Contract Administrator whose name and contact information appears below. Please refer all inquiries related to the Project, including Ariba technical issues to the Contract Administrator.

Any violation of this condition (excluding any Ariba supplier registration questions, which should be addressed by e-mailing vendors@drpa.org) may be cause for the DRPA to reject the offending Proposal or rescind the Contract Award. Proposers agree not to distribute any part of their Proposals beyond the AUTHORITY’s Contract Administration Department. A proposer that shares information contained in its Proposal with other DRPA personnel and/or with a competing proposer may be disqualified and its Proposal may be rejected.

The Single Point of Contact for this Project is:

Gregory R. Noonan, Contract Administration
grnoonan@drpa.org
856-968-2087

QUESTIONS

Any and all questions or requests for clarification relating to this procurement including, but not limited to, questions concerning Proposal submission requirements, technical requirements, scope of work, and specifications, should be addressed to the Single Point of Contact no later than the due date listed in the RFP .

Responses to questions will be provided, via e-mail, by the Single Point of Contact to those firms who have registered and requested participation in the RFP.

Only information supplied by the Single Point of Contact, including responses to questions regarding the RFP, should be used in preparing Proposals.
DELAWARE RIVER PORT AUTHORITY
By: Amy L. Ash
Manager, Contract Administration
Phone: 856-968-2084