Custodial Services Request for Proposal
| Location: | Illinois |
|---|---|
| Posted: | Feb 23, 2026 |
| Due: | Mar 31, 2026 |
| Agency: | Fox Lake village |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Custodial Services Request for Proposal
|
| Category: | Custodial Services Request for Proposal |
| Status: | Open |
|
Attachment Preview
Village of Fox Lake – Custodial Services RFP – Issued February 23, 2026
Village of Fox Lake
Request for Proposal
Custodial Services
Village Hall – Police Department – Northwest Regional Water Reclamation Facility
Date Issued: February 23, 2026
Village of Fox Lake – Custodial Services RFP – Issued February 23, 2026
Table of Contents
1.Introduction................................................................................................................................. 1
2. Procurement Schedule ............................................................................................................... 1
3. Background Information............................................................................................................ 2
4. Proposal Submission Instructions & Required Contents........................................................ 2-5
4.1 Submission Location & Deadline
4.2 Letter of Intent & Mandatory Site Visit
4.3 Proposal Format & Required Contents
4.3.1 Letter of Introduction
4.3.2 Proposed Project Schedule
4.3.3 Costing Sheet & Inclusive Budget
4.3.4 Qualifications
4.3.5 References
4.3.6 Insurance Documentation
4.4 Copies Required
4.5 Questions & Addenda
4.6 Transition Plan
5. Insurance Requirements.......................................................................................................... 5-7
5.1 General Liability Insurance
5.2 Workers’ Compensation & Employer’s Liability
5.3 Automobile Liability Insurance
5.4 Additional Insured Endorsement Requirements
5.5 Proof of Insurance at Contract Execution
5.6 Notice of Cancellation or Material Change
5.7 Failure to Maintain Insurance
6. Contract Term & Pricing........................................................................................................... 7
7. Scope of Services................................................................................................................... 7-8
8. Cleaning Frequency Requirements............................................................................................ 8
8.1 Holiday Schedule & Rescheduling Requirements
9. Specifications........................................................................................................................ 8-12
9.1 Universal Restroom Cleaning Standard
Village of Fox Lake – Custodial Services RFP – Issued February 23, 2026
9.2 General Weekly Tasks
9.3 Facility-Specific Weekly Additions
• Village Hall
• Police Department
• NWRWRF
9.4 Monthly Tasks
9.5 Quarterly Tasks
9.6 Biannual Tasks
9.7 Annual Tasks
10. Staffing, Security & Compliance...................................................................................... 12-15
10.1 Background Checks & Security Screening
10.2 Staffing Requirements
10.3 Key Personnel Requirements
10.4 Subcontracting Restrictions
10.5 Minimum Staffing Levels
10.6 Quality Assurance Reporting
11. Evaluation Criteria................................................................................................................. 15
12. Costing Sheet (Attachment A)...........................................................................................16-19
A. Labor Rates
B. Per-Facility Weekly Cleaning Costs
C. Monthly Tasks
D. Quarterly Tasks
E. Bi-Annual Tasks
F. Annual Tasks
G. Consumables
G1. Itemized
G2. Estimated Monthly Consumables Cost Per Location
G3. Annual Consumables Cost Summary
H. Optional/Additional Services
I. Total Annual Cost Summary
13. Conditions of Payment..................................................................................................... 20-21
13.1 Conditions of Payment
Village of Fox Lake – Custodial Services RFP – Issued February 23, 2026
13.2 Penalty Clause
13.2.1 Weekly Cleaning Tasks
13.2.2 Monthly, Quarterly, Biannual, and Annual Tasks
13.3 Performance
13.4 Penalty Application
14. Village Reservation of Rights............................................................................................... 21
15. Terms & Conditions............................................................................................................. 22
16. Confidentiality...................................................................................................................... 22
Village of Fox Lake – Custodial Services RFP – Issued February 23, 2026
1. Introduction
The Village of Fox Lake is soliciting proposals from qualified custodial service providers to
perform routine, scheduled, and deep-clean custodial services at three municipal facilities:
1. Village Hall – 66 Thillen Drive
2. Fox Lake Police Department – 301 IL-59 (24/7 facility)
3. Northwest Regional Water Reclamation Facility (NWRWRF) – 200 Industrial Ave
This RFP replaces all previous custodial solicitations and incorporates industry-standard
specifications. The Village seeks a contractor capable of delivering high-quality, consistent, and
accountable custodial services with clear performance standards and task-level pricing. The
Village reserves the right to award the contract to the bidder that, in the Village’s sole discretion,
represents the lowest responsible and responsive proposal or otherwise provides the best overall
value to the Village.
2. Procurement Schedule
Milestone
Date
RFP Issued
February 23, 2026
Mandatory Site Visit & Letter of Intent March 10, 2026 – Site Visit 10:00 AM
Deadline for Questions
March 13, 2026
Addendum Responses Issued
March 20, 2026
Proposal Submission Deadline
March 31, 2026 – 10:00 AM
Bid Opening
March 31, 2026 – 10:00 AM
Board Approval
April 14, 2026
Contract Start
May 1, 2026
Contract Term
1 year + two (2) optional one-year renewals
The Village reserves the right to modify the schedule.
1
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