HSWE Front Load Refuse Truck (2)

Location:	Kentucky
Posted:	Sep 2, 2026
Due:	Sep 21, 2026
Agency:	City of Hopkinsville
Type of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles 36 - Special Industry Machinery 42 - Fire Fighting, Rescue, and Safety Equipment 72 - Household and Commercial Furnishings and Appliances
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

HOPKINSVILLE SOLID WASTE ENTERPRISE

COMPLETE FRONT LOAD TRUCK (2)

BID NUMBER 2026-01-004

Hopkinsville Solid Waste Enterprise

Bryan Silver, General Manager

P.O. Box 569

5663 Mt. Zoar Latham Road • Hopkinsville, Kentucky 42240

Phone (270) 887-6245

www.hopkinsvilleky.us

INVITATION TO BID – Hopkinsville Solid Waste Enterprise

The Hopkinsville Solid Waste Enterprise will be accepting Sealed Bids for 2 Complete Front Load Refuse

Trucks (Chassis and Body). Each bid should be in a sealed envelope marked:

“SEALED BID – Front Load Refuse Truck (2)

BID NUMBER 2026-01-004”

Bids must be delivered to:

Hopkinsville Solid Waste Enterprise

PO Box 569

5663 Mount Zoar Latham Road

Hopkinsville, KY 42240

Bids may be mailed or hand-delivered, but all bids must be received at the above address no later than September 21,

2026 at 10:30 a.m.

If you are a licensed dealer interested in bidding on this work, you can obtain a bid packet on the City’s website

www.hopkinsvilleky.us

The Hopkinsville Solid Waste Enterprise reserves the right to reject any and all bids not prepared and

submitted in accordance with the provisions of this Advertisement and/or the Specifications contained

in the Bid Packet.

General

Sealed bids, subject to the conditions, specifications, and instructions below and as attached, will be accepted until

September 21, 2026 at 10:30 a.m. at which time bids will be opened and read aloud publicly at Hopkinsville Solid Waste

Enterprise, 5663 Mount Zoar Latham Road, Hopkinsville, KY 42240. Telephone: (270) 887-6245.

All bids are to be submitted on and in accordance with the attached Bid Form. The form must be signed by an authorized

representative of the bidder and dated in the appropriate space.

Additional information or clarification of any of the instructions or information contained herein may be obtained from the

HSWE General Manager, Bryan Silver at (270) 887-6245.

Specifications are based on Solid Waste needs and standards to meet specific Solid Waste requirements. Specifications

are not established arbitrarily to limit competition or to exclude otherwise competitive bidders.

In case of disputes as to whether the service quoted or delivered meets specifications, the decision of the HSWE General

Manager or other authorized Solid Waste representative shall be final and binding on all parties.

Bidder's Responsibility to Solid Waste

The Hopkinsville Solid Waste Enterprise will hold each bidder responsible for compliance with all specifications and

compliance with all federal, state, and local laws and regulations applicable to this bid and any subsequent contract.

Contract Period

The successful bidder must deliver trucks between May 1 and May 15, 2027. The Contract must be executed no later than

two weeks after award of the bid.

Pricing or Bid Amounts

Throughout the term of the contract(s), the bid prices may not be changed.

Addenda

Any bidder(s) finding discrepancy in or omission from the specifications, in doubt as to their meaning, or believing that the

specifications are discriminatory shall notify the HSWE General Manager, in writing, a minimum of five (5) working days

before the scheduled bid opening. Clarifications or changes in these specifications will be issued, in writing, only by the

HSWE General Manager or his authorized representative. All inquiries should be directed to the HSWE General Manager.

Exceptions, as taken by the bidder(s), in no way obligates HSWE to change the specifications.

Taxes

Quoted prices shall include all federal, state, county, and city taxes. HSWE will not agree to change any bid prices because

a successful bidder failed to include any taxes. HSWE is a tax exempt organization.

Receipt of Bid Acknowledgement

Each bidder is asked to return the attached Acknowledgement of Receipt Form either by mail at the above-mentioned

address or email prior to submitting a bid.

Submission of Bids

The submission of a bid shall be considered an agreement by the bidder to all the terms, conditions, and specifications

provided herein and in the various bid documents.

Any bidder may withdraw his or her bid either in person or in writing at any time prior to the award of bids.

Bid Evaluation Bases

Bids which show any omission, irregularity, and alteration of forms, conditional or unconditional additions not called for,

unresponsive bids, or bids obviously unbalanced may be rejected.

PRICE……………………………………………………………………….50

CONFORMANCE WITH MINIMUM SPECIFICATIONS………………45

LOCAL VENDOR………………………………………………………….05

TOTAL

100

HSWE reserves the right to reject any and all bids.

Award of Contract

Before awarding any contract, HSWE shall have the right to require a bidder to submit evidence of his or her qualifications

concerning financial and technical resources to guarantee responsiveness to the contract. Failure of any bidder to

demonstrate to HSWE officials the ability to be responsive shall be grounds for rejecting the bid.

HSWE reserves the right to award alternate contracts when the first contractor cannot perform the work within the timetable

specified by HSWE.

All bids will be judged on the basis of best buy to HSWE, compliance with all instructions, and conformance with the

specifications.

The HSWE General Manager reserves the right to award contracts in such a way as to be in the best interest of HSWE.

A condition of any contract shall be the disclosure of any subcontractors to be used in the performance of the contract.

Payment

Upon satisfactory completion of delivery of truck and acceptance of the invoice by the General Manager, payment will be

made within ninety (90) calendar days.

Termination

Hopkinsville Solid Waste Enterprise reserves the right to terminate any contract immediately in the event the contractor(s)

discontinues or abandons operations; is adjudged bankrupt or is reorganized under any bankruptcy law; fails to keep in

force any required insurance policies; or fails to pay, in a timely fashion, any subcontractor.

Failure of the contractor(s) to comply with any section or part of the bid or subsequent contract will be considered grounds

for immediate termination of the contract.

The contract may be terminated by either party by giving fifteen (15) calendar days written notice to the other party.

COMPLETE FRONT LOADING REFUSE COLLECTION TRUCK (2)

COMPLIANCE CHECKLIST

Scope

This specification describes a hydraulically actuated partial pack front loader with a container hoisting

device capable of handling 1-10 cubic yard containers with side pockets. The body shall be capable

of compacting and transporting refuse to a landfill or transfer station and discharging the load by

means of hydraulically ejecting the load from the body.

All equipment furnished must be new and unused. We would prefer a 2026 model, if available.

GENERAL INFORMATION

Bidder Name: ________________________________________________

Company: ____________________________________________________

Contact Person: ______________________________________________

Phone: ___________________________

Email: ____________________________

Make______________________ Model _______________________ Year _______

INSTRUCTIONS TO BIDDERS

• All specifications listed represent minimum requirements.

• Bidder must indicate Meets / Does Not Meet for each line item.

• Any deviation must be clearly described in the “Actual Spec” field.

• Equivalent or superior components may be accepted if fully documented.

• Completed certification page must be signed

A. CAPACITY

BODY SPECIFICATIONS

1. Partial pack front loader body capacity, excluding the receiving hopper, of not less than 28

cu. yd.

☐ Meets ☐ Does Not Meet Actual Spec: _________________________________

2. Hopper capacity of twelve (12) cubic yards, minimum

☐ Meets ☐ Does Not Meet Actual Spec: _________________________________

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Description	Opening date	Closing date
HSWE Front Load Refuse Truck (2) Bids must be received no later than September 21, 2026 at 10:30 a.m.

HSWE Front Load Refuse Truck (2)

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See also