NW EMS Conversion to Borough Hall

Project Description: Sealed bids will be received by Manheim Borough via PennBid until May 5, 2025 at 2PM for the alterations and renovations to the existing NW EMS Building and all associated site work. The bids will be publicly reviewed on Tuesday, May 13, 2025, at 3:00 p.m. at Manheim Borough Hall, 15 E. High Street, Manheim, PA. This review will be conducted by the Project Architect, Borough Manager, and Borough Engineer. All bidders will be notified of the results of the bid on or after May 14, 2025. The General Construction Contract has already been awarded, and the architectural and civil drawings will be made available for reference. Bids will be received for the following construction contracts:
A. Mechanical Construction
B. Electrical Construction
C. Plumbing Construction
A non-mandatory Pre Bid Conference will be held at the NW EMS Building at 10:00 AM, prevailing time on April 17, 2025. A site tour will be conducted after the conference. The purpose of the Pre- Bid meeting will be to address and consider all questions posed by bidders and disseminate timely information. The meeting will be open to all prime contractors and subcontract bidders. All information given at this meeting will be considered part of the contract documents, via addendum, and is to be included in the bids.
The Bidding process will be managed through PennBid (www.PennBid.net). All bid documents will be available for download starting April 14, 2025 at 9am. All Addendums and RFI’s will be managed through PennBid as well. No RFI’s will be considered after May 1, 2025.
All bids shall be accompanied by a bid bond with corporate surety approved by the Borough Solicitor in a sum equal to 10% of the bid price as more fully detailed in the contract documents. The successful bidder will be required to provide the Borough with a performance bond in an amount equal to at least 100% of the total contract price within 10 calendar days of written notice of acceptance of the bid. The Borough reserves the right to reject any or all bids, or to accept any portion of any bid. Bidders must conform to the general conditions and detailed specifications referenced in the bid documents, although the Borough also reserves the right to waive or cure defects prior to award.
This project is subject to the provisions of (a) the Pennsylvania Prevailing Wage Act as amended; (b) the Steel Products Procurement Act – only steel products permitted thereunder shall be used or supplied in performance of the Contractor Subcontracts hereunder; (c) the Reciprocal Limitations Act, Act 146 of 1986, which prohibits the use of supplies, equipment or materials manufactured in a state or territory which discriminates against the purchase of such supplies, equipment or materials manufactured in the Commonwealth of Pennsylvania in said state or territory’s public buildings and other works; (d) the Trade Practices Act of July 23, 1968, P.L. 686 prohibiting use of aluminum or steel products made in a foreign country that discriminates against such products manufactured in the Commonwealth of Pennsylvania; (e)Manheim Borough shall require the submission of a Non-collusion Affidavit with the Bid. (f) the Pennsylvania Human Relations Act of 1955, P.L. 744, No. 222, as amended, which prohibits any bidder from discriminating against any employee, applicant for employment, contractor or any other person because of race, color, religious creed, ancestry, national origin, age or sex; (g) Public Works Employment Verification Act” (Act 127 of 2012, 43 P.S. §167.1, et seq.) and (h) the Americans with Disabilities Act (Public Law 101-336).
Manheim Borough shall award the contract to the lowest responsible and responsive bidder or shall reject all bids within 60 days following the date of bid opening, and no bidder may withdraw its bid before the expiration of such 60 day period; provided, however, that if the award of the contract is delayed by required approval of another governmental agency, the sale of bonds, or the award of a grant, Manheim Borough shall reject all bids or award the contract to the lowest responsible and responsive bidder within 120 days of the date of bid opening, and no bidder may withdraw its bid before the expiration of such 120 day period. 30 day extensions of the date for the award of the contract may be made by the mutual written consent of the Borough and the lowest responsible and responsive bidder. Bids may be withdrawn after opening only as set forth in PA Act 4 Pennsylvania Public Contract Bid Withdrawal Law, 72 P.S. 1601 et seq. (Act 4 of 1974), as amended from time to time.
The Borough reserves the right to reject any or all proposals as indicated in the General and Supplementary Conditions included with the Project Specifications.