IFIB #025-2027
CITY OF SPRINGFIELD, MISSOURI
DIVISION OF PURCHASES
Amanda Navarrette, Buyer
City of Springfield
Division of Purchases
218 E. Central
Springfield, MO 65802
Date Issued: Wednesday, September 2, 2026
Buyer’s Email: amanda.navarrette@springfieldmo.gov
Telephone Number: 417-864-2080
INVITATION FOR INFORMAL BID (IFIB) #025-2027
TITLE-SIGNATURE PAGE
The City of Springfield will accept electronically submitted bids through its’ e-bidding service provider, Euna OpenBids (formerly DemandStar), from
qualified persons or firms interested in providing the following:
BOILER & COOLING TOWER INSPECTION & CHEMICALS – SPRINGFIELD-BRANSON
NATIONAL AIRPORT
BIDS MUST BE UPLOADED INTO THE EUNA OPENBIDS (FORMERLY DEMANDSTAR) E-BIDDING SYSTEM PRIOR
TO 3:00 P.M. (CST) ON WEDNESDAY, SEPTEMBER 30, 2026. Bids will be opened by the buyer listed above. Bids will be read
aloud publicly at the specified bid opening date and time via teleconference. To participate, dial (605) 313-9684. Then, enter access code 6747096.
• Bids shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to legally
bind the company. Bidders are to submit all pages of this IFB identified with “RETURN THIS PAGE” stated on the bottom right corner of
said pages. Failure to do so may render your bid non-responsive.
• Bids received after the opening date and time shall not be considered.
• The attached Terms and Conditions shall become part of any contract resulting from this bid.
• The cutoff for any questions pertaining to this bid is Wednesday, September 16, 2026, at 3:00 P.M. (CST). Any questions shall be
submitted in writing to the buyer identified above.
• HAND DELIVERED, FAXED, OR EMAILED BIDS WILL NOT BE ACCEPTED.
A pre-bid conference is scheduled for Wednesday, September 9, 2026, at 8:30 A.M (CST). The pre-bid conference shall be conducted via
videoconference. To participate, email the Buyer, Amanda Navarrette, at amanda.navarrette@springfieldmo.gov for the link and password. The
site visit and sample collection will be held at 10:00 A.M. at the Springfield-Branson National Airport at 2300 N. Airport Blvd, Springfield, MO
65802. Please contact the Buyer for exact meeting location. No questions will be taken during the site visit. All questions must be submitted in
writing to the Buyer. All interested Bidders are encouraged to participate.
The undersigned certifies that he/she has the authority to bind this company in a contract to supply the service or commodity in accordance with all
terms and conditions specified herein. Please type or print the information below.
Bidders are REQUIRED to complete, sign, and return this form with their submittal.
NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter
number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter
number.
Revised: 02/04/2026
Reviewed by Law: 08/27/2025
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RETURN THIS PAGE
Company Name
Address
City/State/Zip
Telephone #
Email Address
Fax #
IFIB #025-2027
Authorized Person (Print)
Signature
Title
Date
Tax ID #
State of Missouri Charter Number or Exemption Number
Revised: 02/04/2026
Reviewed by Law: 08/27/2025
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RETURN THIS PAGE
TABLE OF CONTENTS:
Cover Title-Signature Page
Table of Contents
Legal Notice
Scope
Instructions to Bidders
Specific Requirements of Bid
Specifications
Pricing
Sample Contract
Standard Terms and Conditions
Insurance Requirements
Work Authorization Affidavit and E-Verify
List of References and Experience
Affidavit of Compliance
Certification Regarding Potential Conflicts of Interest
Certification of Signature Authority
Additional Services
Statement of “No Bid”
IFIB #025-2027
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Revised: 02/04/2026
Reviewed by Law: 08/27/2025
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LEGAL NOTICE:
INVITATION FOR INFORMAL BID #025-2027
IFIB #025-2027
The City of Springfield will accept electronically submitted bids through its’ e-bidding service provider, Euna OpenBids (formerly
DemandStar) from qualified persons or firms interested in providing the following: BOILER & COOLING TOWER INSPECTION &
CHEMICALS – SPRINGFIELD-BRANSON NATIONAL AIRPORT
VENDOR NOTE 1: To register with Euna OpenBids (formerly DemandStar) go to: https://www.demandstar.com/registration
VENDOR NOTE 2: For information on how to navigate Euna OpenBids (formerly DemandStar) go to:
https://network.demandstar.com/agency-support-2/
VENDOR NOTE 3: If you have issues registering or uploading a bid, please contact Euna OpenBids (formerly DemandStar) toll-free at
(866) 273-1863. Euna OpenBids (formerly DemandStar) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through Friday.
You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this solicitation
document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.
It is strongly recommended that vendors register with Euna OpenBids (formerly DemandStar) as soon as possible to ensure your ability
to provide a response to this solicitation by the due date and time.
Bids must be received electronically in the City’s e-bidding service provider Euna OpenBids (formerly DemandStar) by 3:00 P.M. (CST), on
WEDNESDAY, SEPTEMBER 30, 2026. Bids will be read aloud publicly at the specified bid opening date and time via teleconference. To
participate, dial (605) 313-9684. Then, enter access code 6747096.
Bidding documents and any addendums are available via the following methods:
1. By accessing the City’s e-bidding service, Euna OpenBids (formerly DemandStar).
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
2. By accessing the Purchasing Division’s webpage https://www.springfieldmo.gov/bids.aspx
A pre-bid conference is scheduled for Wednesday, September 9, 2026, at 8:30 A.M (CST). The pre-bid conference shall be conducted
via videoconference. To participate, email the Buyer, Amanda Navarrette, at amanda.navarrette@springfieldmo.gov for the link
and password.
The site visit and sample collection will be held at 10:00 A.M. at the Springfield-Branson National Airport at 2300 N. Airport Blvd,
Springfield, MO 65802. Please contact the Buyer for exact meeting location. No questions will be taken during the site visit. All
questions must be submitted in writing to the Buyer. All interested Bidders are encouraged to participate.
For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1)
provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide
documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees
working in connection with this contract. The required documentation affirming enrollment must be from the federal work
authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work
Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract.
Revised: 02/04/2026
Reviewed by Law: 08/27/2025
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IFIB #025-2027
1.0 SCOPE: The City of Springfield is seeking qualified firms or persons to provide Boiler & Cooling Tower Inspection & Chemicals
– Springfield-Branson National Airport. A contract will be issued in the form of a yearly contract.
1.1 DEFINITIONS AND INTERPRETATIONS: For the purposes of this solicitation and any resulting contract, the terms “Contractor,”
“Service Provider,” “Consultant,” “Third Party,” “Vendor,” or “Supplier” may be used interchangeably. All terms refer to the
individual, partnership, corporation, or entity awarded the contract to furnish the supplies, services, or construction required
herein. Any obligation, restriction, or right applied to one term shall apply equally to all.
1.2 INSTRUCTIONS TO BIDDERS
1.3 BID OPENING: Bids submitted in response to this Invitation for Informal Bid (IFIB) will be opened in the presence of Purchasing
officials at the due date and time indicated on the IFIB. Bids will be read aloud publicly at the specified bid opening date and time
via teleconference or video conference. To participate, dial (605) 313-9684. Then, enter access code 6747096.
1.4 PREPARATION OF BIDS:
1.4.1 Bidders are expected and required to examine and understand any drawings, specifications, schedules, and all
instructions related to this Invitation for Informal Bid (IFIB). Failure to do so will be at the Bidder's risk.
1.4.2
Each Bidder shall furnish the information required by the IFIB. The Bidder shall sign the IFIB. Erasures or other changes
must be initialed by the person signing the offer. Bids signed by an agent are to be accompanied by evidence of their
authority to sign on behalf of the Bidder unless such evidence has been previously furnished to the City.
1.4.3
Unit Price for each unit Bid shall be shown and such price shall include packing unless otherwise specified. Freight or
shipping shall be included in the Unit Price unless requested as a single line item. A total shall be entered in the total
column for each item Bid. In case of a discrepancy between a Unit Price and Extended Price, the Unit Price will be
presumed to be correct. Said Unit Price shall be utilized by the City to calculate the correct Extended Price for
determining potential award.
1.4.4 Alternate Bids for supplies or services, other than those specified, shall not be considered unless authorized by the IFIB.
Bidders shall submit complete specifications on all Alternate Bids, unless otherwise provided by this IFIB.
1.4.5 Alternate Bids without complete specifications may be rejected. Alternate Bids and exceptions may be rejected.
1.4.6 Alternate Bids and exceptions to Bid clauses must be clearly noted on the Affidavit of Compliance Form.
1.4.7 Unless otherwise provided in the IFIB, Bidders shall state a definite time for delivery of supplies or services after receipt
of the order.
1.4.8 Time, if stated as a number of days, shall include Saturdays, Sundays, and holidays.
1.4.9 If the item has a trade name, brand or catalog number, all such information shall be stated in the Bid.
1.4.10 Prices quoted are to be firm, final and shall include shipping F.O.B. Destination whereby all transportation charges shall
be paid by Contractor, unless requested as a single line item.
1.5 SUBMISSION OF BIDS:
1.5.1
To be considered responsive, bids must be uploaded to the City’s e-bidding service, Euna OpenBids (formerly
DemandStar) at https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 prior to
the specified due date and time. It shall be the sole responsibility of the Bidder to have their Bid uploaded on or
before the stated due date and time.
1.5.2 E-mailed, hand-delivered, or faxed Bids shall not be considered.
Revised: 02/04/2026
Reviewed by Law: 08/27/2025
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
