Notice Inviting Bids Bid No. C26-27-2 HMS Synthetic Field Turf Replacement

BID DOCUMENTS & GENERAL CONDITIONS
FOR
Hawthorne Middle School ("HMS")
4366 West 129th Street
Hawthorne, CA 9025
CUPCCAA Bid No. C26-27-2
Project No. 27-302-02
HMS Synthetic Field Turf Replacement
Mandatory Pre-Bid Conference
October 1, 2026 9:00 AM Sharp!
and Site Walk:
Bid Due Date: October 21, 2026 2:00 PM Sharp!
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NOTICE INVITING BIDS ........................................................................................................................... 1
INSTRUCTIONS TO BIDDERS ................................................................................................................. 5
CHECKLIST OF MANDATORY BID FORMS ....................................................................................... 15
DESIGNATION OF SUBCONTRACTORS ............................................................................................. 17
DESIGNATION OF SUBCONTRACTORS FORM ................................................................................. 18
BID FORM ................................................................................................................................................. 20
CONTRACTOR'S CERTIFICATE REGARDING WORKERS' COMPENSATION FORM ................. 25
NON-COLLUSION DECLARATION ....................................................................................................... 26
BID GUARANTEE FORM ........................................................................................................................ 27
BID BOND FORM ..................................................................................................................................... 28
REQUEST FOR SUBSTITUTION AT TIME OF BID ............................................................................. 31
ACKNOWLEDGMENT OF BIDDING PRACTICES REGARDING INDEMNITY FORM .................. 33
DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PARTICIPATION STATEMENT .......... 34
CONTRACTOR'S CERTIFICATE REGARDING DRUG-FREE WORKPLACE .................................. 35
CONTRACTOR'S CERTIFICATE REGARDING ALCOHOLIC BEVERAGE AND TOBACCO-
FREE CAMPUS POLICY ............................................................................................................. 36
FLEET COMPLIANCE CERTIFICATION .............................................................................................. 37
IRAN CONTRACTING ACT CERTIFICATION ..................................................................................... 38
AGREEMENT FORM ................................................................................................................................ 40
PAYMENT BOND ..................................................................................................................................... 46
PERFORMANCE BOND ........................................................................................................................... 49
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GUARANTEE ............................................................................................................................................ 53
ESCROW AGREEMENT FOR SECURITY DEPOSITS IN LIEU OF RETENTION ............................. 54
INSURANCE DOCUMENTS & ENDORSEMENTS ............................................................................... 57
DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) CONTRACTOR CLOSE-OUT
STATEMENT ................................................................................................................................ 59
CONTRACTOR CERTIFICATION REGARDING BACKGROUND CHECKS .................................... 60
CONTRACTOR CERTIFICATION REGARDING BACKGROUND CHECKS .................................... 61
ARTICLE 1 DEFINITIONS .................................................................................................................. 62
1.1 BASIC DEFINITIONS ..................................................................................................... 62
1.2 EXECUTION, CORRELATION AND INTENT ............................................................ 68
1.3 OWNERSHIP AND USE OF ARCHITECT'S DRAWINGS, SPECIFICATIONS
AND OTHER DOCUMENTS .......................................................................................... 72
ARTICLE 2 DISTRICT ........................................................................................................................ 73
2.1 INFORMATION AND SERVICES REQUIRED OF THE DISTRICT .......................... 73
2.2 DISTRICT'S RIGHT TO CARRY OUT THE WORK DUE TO PARTIAL
DEFAULT IN A SPECIFIC SEGREGATED AREA OF WORK (48 HOUR
NOTICE TO CURE AND CORRECT) ........................................................................... 76
ARTICLE 3 THE CONTRACTOR ....................................................................................................... 78
3.1 SUPERVISION AND CONSTRUCTION PROCEDURES ............................................ 78
3.2 SUPERVISION ................................................................................................................ 79
3.3 LABOR AND MATERIALS ........................................................................................... 80
3.4 WARRANTY ................................................................................................................... 85
3.5 TAXES ............................................................................................................................. 85
3.6 PERMITS, FEES AND NOTICES ................................................................................... 86
3.7 SUBMITTALS REQUIRED AT THE COMMENCEMENT OF THE PROJECT ......... 87
3.8 DOCUMENTS, SAMPLES, AND COMPUTER AT THE SITE .................................... 88
3.9 SUBMITTALS INCLUDING SHOP DRAWINGS, PRODUCT DATA, AND
SAMPLES ........................................................................................................................ 88
3.10 SUBSTITUTIONS ............................................................................................................ 94
3.11 INTEGRATION OF WORK ............................................................................................ 96
3.12 CLEANING UP ................................................................................................................ 97
3.13 ACCESS TO WORK ........................................................................................................ 98
3.14 ROYALTIES AND PATENTS ........................................................................................ 99
3.15 INDEMNIFICATION ...................................................................................................... 99
3.16 SUBMISSION OF DAILY REPORTS ............................................................................ 99
3.17 AS-BUILT DRAWINGS AND ANNOTATED SPECIFICATIONS ............................ 100
3.18 EQUIPMENT MANUALS ............................................................................................. 101
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3.19 DIR REGISTRATION ................................................................................................... 102
ARTICLE 4 ADMINISTRATION OF THE CONTRACT AND CLAIMS ....................................... 103
4.1 ARCHITECT .................................................................................................................. 103
4.2 ARCHITECT'S ADMINISTRATION OF THE CONTRACT ...................................... 103
4.3 PROJECT INSPECTOR ................................................................................................. 105
4.4 STOP WORK ORDER ................................................................................................... 107
4.5 RESPONSIBILITY FOR ADDITIONAL CHARGES INCURRED BY THE
DISTRICT FOR PROFESSIONAL SERVICES ............................................................ 107
4.6 DISPUTES AND CLAIMS ............................................................................................ 108
ARTICLE 5 SUBCONTRACTORS ................................................................................................... 118
5.1 DEFINITIONS ................................................................................................................ 118
ARTICLE 6 CONSTRUCTION BY DISTRICT OR BY SEPARATE CONTRACTORS ................ 120
6.1 DISTRICT'S RIGHT TO PERFORM CONSTRUCTION AND TO AWARD
SEPARATE CONTRACTS ........................................................................................... 120
6.2 CONSTRUCTIVE OWNERSHIP OF PROJECT SITE AND MATERIAL ................. 122
6.3 DISTRICT'S RIGHT TO CLEAN UP ........................................................................... 122
ARTICLE 7 CHANGES IN THE WORK .......................................................................................... 123
7.1 CHANGES...................................................................................................................... 123
7.2 CHANGE ORDERS ("CO") .......................................................................................... 124
7.3 CONSTRUCTION CHANGE DOCUMENT (CCD Category A, and CCD
Category B) and IMMEDIATE CHANGE DIRECTIVE (ICD) .................................... 124
7.4 REQUEST FOR INFORMATION ("RFI") ................................................................... 126
7.5 REQUEST FOR PROPOSAL ("RFP") .......................................................................... 126
7.6 CHANGE ORDER REQUEST ("COR") ....................................................................... 127
7.7 COST OF CHANGE ORDERS ...................................................................................... 127
ARTICLE 8 TIME AND SCHEDULE ............................................................................................... 134
8.1 DEFINITIONS ................................................................................................................ 134
8.2 HOURS OF WORK ........................................................................................................ 136
8.3 PROGRESS AND COMPLETION ................................................................................ 136
8.4 EXTENSIONS OF TIME - LIQUIDATED DAMAGES ............................................... 140
ARTICLE 9 PAYMENTS AND COMPLETION ............................................................................... 144
9.1 CONTRACT SUM ......................................................................................................... 144
9.2 COST BREAKDOWN ................................................................................................... 144
9.3 PROGRESS PAYMENTS .............................................................................................. 145
9.4 APPLICATIONS FOR PROGRESS PAYMENTS ........................................................ 147
9.5 STOP NOTICE CLAIMS AND WARRANTY OF TITLE ........................................... 149
9.6 DECISIONS TO WITHHOLD PAYMENT................................................................... 150
9.7 NONCONFORMING WORK ........................................................................................ 152
9.8 SUBCONTRACTOR PAYMENTS ............................................................................... 152
9.9 COMPLETION OF THE WORK ................................................................................... 153
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9.10 PARTIAL OCCUPANCY OR USE ............................................................................... 157
9.11 COMPLETION AND FINAL PAYMENT .................................................................... 158
9.12 SUBSTITUTION OF SECURITIES .............................................................................. 161
ARTICLE 10 PROTECTION OF PERSONS AND PROPERTY .................................................... 162
10.1 SAFETY PRECAUTIONS AND PROGRAMS ............................................................ 162
10.2 SAFETY OF PERSONS AND PROPERTY .................................................................. 164
10.3 EMERGENCIES ............................................................................................................ 167
10.4 HAZARDOUS MATERIALS ........................................................................................ 167
ARTICLE 11 INSURANCE AND BONDS ..................................................................................... 169
11.1 CONTRACTOR'S LIABILITY INSURANCE ............................................................. 169
11.2 WORKERS' COMPENSATION INSURANCE ............................................................ 171
11.3 BUILDER'S RISK/ "ALL RISK" INSURANCE .......................................................... 171
11.4 FIRE INSURANCE ........................................................................................................ 172
11.5 AUTOMOBILE LIABILITY ......................................................................................... 172
11.6 OTHER INSURANCE ................................................................................................... 172
11.7 PROOF OF INSURANCE .............................................................................................. 173
11.8 COMPLIANCE .............................................................................................................. 173
11.9 WAIVER OF SUBROGATION ..................................................................................... 173
11.10 PERFORMANCE AND PAYMENT BONDS............................................................... 174
ARTICLE 12 UNCOVERING AND CORRECTION OF WORK .................................................. 175
12.1 COMPLIANCE WITH TITLE 24 INSTALLATION REQUIREMENTS .................... 175
12.2 SPECIAL NOTICE OF AMERICAN'S WITH DISABILITIES ACT .......................... 175
12.3 UNCOVERING OF WORK ........................................................................................... 176
12.4 CORRECTION OF WORK ............................................................................................ 176
ARTICLE 13 MISCELLANEOUS PROVISIONS .......................................................................... 178
13.1 GOVERNING LAW ....................................................................................................... 178
13.2 SUCCESSORS AND ASSIGNS .................................................................................... 178
13.3 WRITTEN NOTICE ....................................................................................................... 178
13.4 RIGHTS AND REMEDIES ........................................................................................... 178
13.5 TESTS AND INSPECTIONS......................................................................................... 178
13.6 TRENCH EXCAVATION ............................................................................................. 179
13.7 WAGE RATES, TRAVEL, AND SUBSISTENCE ....................................................... 180
13.8 RECORDS OF WAGES PAID ...................................................................................... 182
13.9 APPRENTICES .............................................................................................................. 184
13.10 ASSIGNMENT OF ANTITRUST CLAIMS ................................................................. 186
13.11 STATE AND DISTRICT CONDUCTED AUDITS ...................................................... 186
13.12 STORM WATER POLLUTION PREVENTION .......................................................... 187
ARTICLE 14 TERMINATION OR SUSPENSION OF THE CONTRACT ................................... 192
14.1 TERMINATION BY THE CONTRACTOR FOR CAUSE ........................................... 192
14.2 TERMINATION BY THE DISTRICT FOR CAUSE .................................................... 192
14.3 TERMINATION OF CONTRACT BY DISTRICT (CONTRACTOR NOT AT
FAULT) .......................................................................................................................... 194
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14.4 REMEDIES OTHER THAN TERMINATION ............................................................. 194
ARTICLE 15 DEBARMENT ........................................................................................................... 196
15.1 DEBARMENT MEANS THERE HAS BEEN A FINDING THAT THE
CONTRACTOR IS NOT RESPONSIBLE. ................................................................... 196
15.2 BOARD FINDING ......................................................................................................... 196
15.3 HEARING AND PRESENTATION OF EVIDENCE ................................................... 196
TECHNICAL PROJECT SPECIFICATIONS....................................................................203
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NOTICE INVITING BIDS
DISTRICT: HAWTHORNE SCHOOL DISTRICT
PROJECT IDENTIFICATION: HMS Synthetic Field Turf Replacement
CUPCCAA BID NO.: Bid Number C26-27-2
PROJECT NO. 27-302-2
MANDATORY PRE-BIDDER'S
CONFERENCE AND JOB WALK: October 1, 2026 @ 9:00AM Sharp!
Hawthorne Middle School Cafeteria
4366 West 129th Street
Hawthorne, CA 90250
PREQUALIFICATION DOCUMENTS
DUE BY: October 8, 2026 by 2:00 pm
DEADLINE FOR RFIs: October 9, 2026 @ 4:00 PM
BIDS DUE BY: October 21, 2026 @ 2:00 PM Sharp!
Hawthorne School District, Purchasing Department
13021 S. Yukon Ave.
Hawthorne, CA 90250
BID DOCUMENTS AVAILABLE: https://www.hawthornesd.org/departments/purchasing/bids
NOTICE IS HEREBY GIVEN that the Hawthorne School District, acting by and through its Governing
Board, hereinafter referred to as "District", will receive prior to 2:00 PM on the 21st day of October 2026, sealed
bids for the award of a Contract for the following: CUPCCAA Bid No. C26-27-2 - HMS Synthetic Field Turf
Replacement. Project No. 27-302-2.
All bids shall be made and presented only on the forms presented by the District. Bids shall be received in the
Purchasing Department Office of the District located at 13021 S. Yukon Ave., Hawthorne, California 90250, at
the above-stated time and date, and all Bids shall be opened and publicly read aloud at the above-stated time and
place. The District's time clock shall govern and control the time for all bids to be received by the District, and no
other clock shall be used to determine the time when bids shall be received by the District in accordance with this
Notice Inviting Bids. Any bids received after the time specified above or after any extensions due to material
changes shall be returned unopened. Allocate extra time due to parking restrictions in the area.
There will be a mandatory Pre-Bid Conference and Job Walk on October 1, 2026, starting at 9:00 a.m.
sharp, at the Hawthorne Middle School Cafeteria located at 4366 West 129th St., Hawthorne, CA 90250. Any
Contractor bidding on the Project who fails to attend the entire mandatory pre-bid conference and job walk will be
deemed a non-responsive bidder and will have its bid returned unopened. Allocate extra time due to parking meters
and parking restrictions in the area.
This Project is being let in accordance with the formal bid requirements of the California Uniform Public
Construction Cost Accounting Act ("CUPCCAA") set forth in Public Contract Code section 22000 et seq.
(specifically, the formal bidding procedures in Section 22032(c)). Bidders shall comply with any requirements set
forth in the CUPCCAA, including all guidelines and requirements in the current California Uniform Public
Construction Cost Accounting Commission Cost Accounting Policies and Procedures Manual.
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CONTRACTOR should consult the General Conditions, Supplementary Conditions, and General
Requirements regarding Milestones and Liquidated Damages.
Prequalification of Bidders
As a condition of bidding for this Project, and in accordance with California Public Contract Code section
20111.5, prospective bidders are required to submit to PQBids on behalf of the District a completed set of
prequalification documents on forms provided by PQBids on behalf of the District. These documents will be the
basis for determining which bidders are qualified to bid on this Project.
Bids will not be accepted if a Contractor has not been prequalified for this project. Prequalification
documents are available from the PQBid's Website at https://pqbids.com/hawthorne-sd/. Prequalification documents
must be submitted to the PQBids' website on or before October 8, 2026, by 2:00 pm. Contractors will be notified
by telephone, fax, email, or by mail of their prequalification rating within a reasonable period of time after
submission of their prequalification documents, but not less than five (5) working days prior to the bid opening date.
As a condition of submitting a bid for this Project, and in accordance with California Public Contract Code
section 20111.6, prospective bidders are required to submit to PQBids on behalf of the District a completed set of
prequalification documents on forms provided by the PQBids on behalf of the District. These documents will be
the basis for determining which bidders are qualified to bid on this Project.
If this Project includes work that will be performed by mechanical, electrical or plumbing ("MEP")
subcontractors (contractors that hold C-4, C-7, C-10, C-16, C-20, C-34, C-36, C-38, C-42, C-43 or C-46 licenses),
such MEP subcontractors must also be prequalified. A list of prequalified MEP subcontractors will be made
available by the District to all bidders at least five business days prior to the bid opening date. It is the responsibility
of the bidder to ensure that all MEP subcontractors holding any of the licenses listed above are properly prequalified
before submitting a bid. This prequalification requirement applies even if the subcontractor will perform, or is
designated to perform, work that does not require one of the licenses listed above, but the subcontractor holds one of
the licenses listed above.
Miscellaneous Information
Bids shall be received in the place identified above, and shall be opened and publicly read aloud at the
above-stated time and place.
The bid documents are available at https://www.hawthornesd.org/departments/purchasing/bids.
Each bidder shall be a licensed contractor pursuant to the California Business and Professions Code, and be
licensed to perform the work called for in the Contract Documents. The successful bidder must possess a valid and
active Class B License at the time of bid and throughout the duration of this Contract. The Contractor's California
State License number shall be clearly stated on the bidder's proposal
Subcontractors shall be licensed pursuant to California law for the trades necessary to perform the Work
called for in the Contract Documents.
Each bid must strictly conform with and be responsive to the Contract Documents as defined in the General
Conditions.
The District reserves the right to reject any or all bids or to waive any irregularities or informalities in any
bids or in the bidding.
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Each bidder shall submit with its bid - on the form furnished with the Contract Documents - a list of the
designated subcontractors on this Project as required by the Subletting and Subcontracting Fair Practices Act,
California Public Contract Code section 4100 et seq.
In accordance with California Public Contract Code section 22300, the District will permit the substitution
of securities for any moneys withheld by the District to ensure performance under the Contract. At the request and
expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the District, or with a
state or federally chartered bank as the escrow agent, who shall then pay such moneys to the Contractor. Upon
satisfactory completion of the Contract, the securities shall be returned to the Contractor.
Each bidder's bid must be accompanied by one of the following forms of bidder's security: (1) cash; (2) a
cashier's check made payable to the District; (3) a certified check made payable to the District; or (4) a bidder's
bond executed by a California admitted surety as defined in Code of Civil Procedure section 995.120, made payable
to the District in the form set forth in the Contract Documents. Such bidder's security must be in an amount not less
than ten percent (10%) of the maximum amount of bid as a guarantee that the bidder will enter into the proposed
Contract, if the same is awarded to such bidder, and will provide the required Performance and Payment Bonds,
insurance certificates and any other required documents. In the event of failure to enter into said Contract or provide
the necessary documents, said security will be forfeited.
The Contractor and all subcontractors shall comply with the requirements set forth in Division 2, Part 7,
Chapter 1 of the Labor Code. The District has obtained from the Director of the Department of Industrial Relations
the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in the
locality in which this work is to be performed for each craft, classification or type of worker needed to execute the
Contract. These per diem rates, including holiday and overtime work, as well as employer payments for health and
welfare, pension, vacation, and similar purposes, are on file at the District, and are also available from the Director
of the Department of Industrial Relations. Pursuant to California Labor Code section 1720 et seq., it shall be
mandatory upon the Contractor to whom the Contract is awarded, and upon any subcontractor under such
Contractor, to pay not less than the said specified rates to all workers employed by them in the execution of the
Contract.
A Contractor or Subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the
requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public
work, as defined in the Labor Code, unless currently registered and qualified to perform public work pursuant to
Labor Code section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is
authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public
Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time
the contract is awarded.
All payroll records as detailed in Labor Code 1776 of the Contractor and all Subcontractors shall be
certified and furnished directly to the Labor Commissioner in accordance with Labor Code 1771.4(a)(3) once every
thirty (30) days while Work is being performed on the Project and within thirty (30) days after the final day of Work
performed on the Project (or more frequently if required by the District or the Labor Commissioner). The Contractor
and all Subcontractors shall submit their own payroll records to the Labor Commissioner on the internet website of
the Department of Industrial Relations and such payroll records shall be in an electronic format prescribed by the
Labor Commissioner. Monitoring and enforcement of the prevailing wage laws and related requirements will be
performed by the Labor Commissioner/ Department of Labor Standards Enforcement (DLSE).
To the extent applicable, each Bidder shall comply with all In-Use Off-Road Diesel-Fueled Fleets
Regulations (the "Fleets Regulation") implemented by the California Air Resources Board ("CARB") which apply
broadly to all self-propelled off-road diesel vehicles 25 horsepower or greater and other forms of equipment used in
California. Bidders are required to comply with all CARB orders and Fleets Regulation requirements, including,
without limitation, all applicable sections of the Fleets Regulation, as codified in Title 13 of the California Code of
Regulations section 2449 et seq. throughout the duration of the Project. Bidders must provide, with their Bid, copies
of the Bidder's and all listed subcontractors' most recent and valid Certificate(s) of Reported Compliance ("CRC")
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issued by the CARB. Any Bidder's failure to provide valid CRCs as required herein may render such Bidder's Bid
non-responsive. Additionally, any Bidder's failure to complete and submit the enclosed Fleet Compliance
Certification form with its Bid, may render such Bid non-responsive.
No bidder may withdraw any bid for a period of ninety (90) calendar days after the date set for the opening
of bids.
Separate payment and performance bonds, each in an amount equal to 100% of the total Contract amount,
are required and shall be provided to the District prior to execution of the Contract and shall be in the form set forth
in the Contract Documents.
All bonds (Bid, Performance, and Payment) must be issued by a California-admitted surety, registered with
the State of California Department of Insurance, as defined in California Code of Civil Procedure section 995.120.
Where applicable, bidders must meet the requirements set forth in Public Contract Code section 10115 et
seq., Military and Veterans Code section 999 et seq. and California Code of Regulations, Title 2, Section 1896.60 et
seq. regarding Disabled Veteran Business Enterprise ("DVBE") Programs. Forms are included in this Bid Package.
Any request for substitutions pursuant to Public Contract Code section 3400 must be made at the time of
Bid on the Substitution Request Form set forth in the Contract Documents and included with the bid.
No telephone or facsimile machine will be available to bidders on the District premises at any time.
It is each bidder's sole responsibility to ensure its bid is timely delivered and received at the location
designated as specified above. Any bid received at the designated location after the scheduled closing time for
receipt of bids shall be returned to the bidder unopened.
Inquiries and Clarifications. The Bidder is advised that all inquiries and clarifications about the Bid
Documents, Drawings, Specifications, etc., shall be submitted to the district in writing prior to the question deadline
noted above. The district will respond at its earliest possible opportunity. Verbal communication by either party
with regard to this matter is invalid. Inquiries shall be sent in writing to Aneska I. Kekula, Purchasing Director, at
ikekula@hawthorne.k12.ca.us by October 9, 2026, at 4:00 PM.
Publication:
Hawthorne School District online at http://www.hawthorne.k12.ca.us/Bids
Herald Publication: 1st Publication on September 10, 2026 and 2nd Publication on September 17, 2026
Trade Journals: September 10, 2026
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