Litchfield Housing Trust - Gagarin Place Drainage

LEGAL AD
Litchfield Housing Trust
Litchfield, CT
Invitation to Bid
Gagarin Place Drainage Upgrades
The Litchfield Housing Trust is accepting bids for drainage upgrades at Gagarin Place,
Gagarin Place (unit #16, #18, #20, #22, and #24), Litchfield, CT 06759. All bids must be
submitted on forms and in accordance with specifications supplied by the Litchfield
Housing Trust, P.O. Box 1121, Litchfield, CT 06759. Bids will be received at the Office of the
First Selectman, 74 West St., Litchfield, CT 06759 units 2:00PM on October 8, 2026, and will
be opened and read publicly at that time in said office. There is NO fee for this bid. Bids
may be picked up from the Office of the First Selectman (see above address) or downloaded
from the Town of Litchfield website: www.townoflitchfield.org or on CT Source, Solicitation
# 38898.
The Litchfield Housing Trust reserves the right to waive the technical defects in the bids, to
reject any bid which does not conform to the terms and conditions described in the bid
documents, to accept or reject any part or any bid and to reject all bids and again invite
bids.
No bidder may withdraw a bid within 60 days after the bid opening. EOE-AA

FORM OF BID
Drainage Upgrades
At
Gagarin Place
Litchfield, CT
PROPOSAL
OF:
(Official name of company and hereinafter called "bidder")
organized and existing under the laws of the state of , and doing
business as: a corporation, a partnership, or an individual (check
one).
TO the Litchfield Housing Authority hereinafter called the "Owner".
READERS:
The BIDDER, in compliance with your invitation to bid for:
Gagarin Drainage Upgrades
The BIDDER, having examined the specifications with related documents and the site of the proposed
work, and being familiar with all of the conditions surrounding the installation of the proposed systems,
including the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies,
and to construct the project in accordance with the contract documents; within the time set forth therein,
and at the prices stated below. These prices are to cover all expenses incurred in performing the work
required under the contract documents, of which this proposal is a part.
BIDDER hereby agrees to commence work under this contract on or before a date to be specified in written
"Notice to Proceed" of the OWNER and to fully complete the project within 45 consecutive calendar days
thereafter as stipulated in the specifications. Bidder further agrees to pay as liquidated damages, the sum
of $_500_ for each consecutive calendar day thereafter.
BIDDER acknowledges receipt of the following addenda:
1.
2.
PROPOSAL:
The bidder agrees to furnish and install all labor and materials required to fully construct the work in
accordance with the contract documents.

BASE BID: (Provide separate $ amounts in words for each Section being Bid)
Permits $_________________________
General Conditions $_________________________
All Work Related to the
Gagarin Drainage Upgrades $___________________________
For the total sum
of:
(Indicate the dollar amount of the bid using written words)
___________________________________________________________________________
(Indicate same amount using figures)
In the case of a discrepancy, the bid amount shown in words will prevail.
The BIDDER understands that the OWNER reserves the right to reject any or all bids and to waive any
informalities in the bidding.
The BIDDER agrees that this bid shall be valid and may not be withdrawn for a period of 120 calendar days
after the scheduled closing time for receiving bids.
Upon receipt of written notice of the acceptance of this bid, the BIDDER will execute the OWNER'S formal
contract within 10 days and deliver Surety Bonds as required.
Small, Minority, Women-Owned Business Concern Representation
The bidder represents and certifies as part of its bid/ offer that it -
(a) is, is not a small business concern. "Small business concern," as used in this provision,
means a concern, including its affiliates, that is independently owned and operated, not dominant
in the field of operation in which it is bidding, and qualified as a small business under the criteria
and size standards in 13 CFR 121.
(b) is, is not a women-owned business. "Women-owned business enterprise," as used in
this provision, means a business that is at least 51 percent owned by a woman or women who
are U.S. citizens and who also control and operate the business.
(c) is, is not a minority business enterprise. "Minority business enterprise," as used in this
provision, means a business which is at least 51 percent owned or controlled by one or more
minority group members or, in the case of a publicly owned business, at least 51 percent of its
voting stock is owned by one or more minority group members, and whose management and daily
operations are controlled by one or more such individuals. For the purpose of this definition,
minority group members are:
(Check the block applicable to you)
Black Americans Asian Pacific Americans Hispanic Americans
Asian Indian Americans Native Americans Hasidic Jewish Americans

(d) is, is not, a bonafide Section 3 Company, and that it does not meet the following definition
of a Section 3 Business.
1. 51% or more of the ownership of this company is owned by Section 3 residents, as defined by
HUD.
2. Currently, at least 30% of the employees of the company are Section 3 residents, as defined by
HUD.
3. At least 30% of the employees of the company were Section 3 residents, as defined by HUD, within
three years of the date of first employment with this company.
4. I commit to subcontract at least 25% of the total value of this contract to Section 3 subcontractors,
as these companies are defined above, and to provide the necessary evidence to substantiate this,
prior to the award of contract.
The apparent low bidder will be required to submit documentation from a Certified Agency for any of the
designations noted in the affirmative above prior to the award of the contract.
RESPECTFULLY SUBMITTED:BY:
(type or print name and title)
(authorized signature of bidder) (date)
Contact Cell Phone #:
Company Name:
Address:
Phone: Email:
FEIN or SSN#:
If bid is submitted by a corporation, its seal must appear.
NOTE: The penalty for making false statements in offers is prescribed in U.S.C. 1001.

Litchfield Housing Trust
Invitation to Bid
Gagarin Place: Drainage Upgrades
Litchfield, Connecticut
The Litchfield Housing Trust (LHT) is accepting bids for Drainage Upgrades at Gagarin
Place. All bids must be submitted on forms and in accordance with specifications supplied
by the Litchfield Housing Trust, PO Box 1121, Litchfield, CT, 06759. Bids will be received
at the Office of the First Selectman, 74 West Street, Litchfield, CT, 06759 until 2:00PM
on October 8, 2026, and will be opened and read publicly at that time in said office. There
is a No fee for this bid. Bid may be downloaded from the Town of Litchfield web site:
www.townoflitchfield.org or at CT Source Solicitation # 38898.
Instructions to Bidders
1. Intent
The intent of these specifications is to obtain a Contractor to upgrade existing drainage at
Gagarin Place (units #16, #18, #20, #22, and #24) located at Gagarin Place, Litchfield, CT,
06759. The Contractor shall have adequate licenses, equipment, and materials for this
project to insure completion within 45 consecutive calendar days from the agreed upon
starting date.
All Bidders shall observe the following instructions and specifications:
2. General Provisions
Place of Opening: Office of First Selectman, 74 West Street, Litchfield, CT 06759
Time & Date of Opening: 2:00PM on October 8, 2026
Bid Return Envelope: Bidders shall submit bids in an envelope clearly marked, with the
bid title and opening date to prevent a sealed bid from being opened prior to the opening
date. Any bid not so marked and opened by the Housing Trust shall be rejected. The
following forms must be submitted:
A. Form of Bid
B. Hold Harmless Agreement and Supplemental Agreement
C. Non-Collusion
D. Non-Discrimination
E. References
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3. Pre-Bid Meeting / Proposal Questions
There will be a pre-bid meeting at Gagarin Place, #20 Gagarin Place, Litchfield, CT 06759,
at 10AM on September 22, 2026.
Any questions pertaining to the scope of the work or content or procedure for submitting
proposals should be directed to Ken Hrica of Hrica Associates LLC by e-mail to be
received no later than 4:00 PM on September 28, 2026. Any questions received after that
date will not be answered. All questions and answers will be issued in an addendum no
later than October 2, 2026. Contact information is as follows:
Hrica Associates LLC
Litchfield, CT 06759
(860) 567-2112
hricaassociates@optonline.net
4. Basis of Award
It is intended this Contract shall be awarded to the Bidder that best meets the needs of the
Litchfield Housing Trust with respect to qualifications, contractor's submitted start date
and cost. Qualifications shall include the ability of the Contractor to complete all work
within the stated time frame. The Housing Trust reserves the right to reject all & any bids.
Award of Contract is contingent on grant requested being received.
5. Notice of Award
The Litchfield Housing Trust shall give notice of Acceptance of a bid to the successful
bidder by mail to the Bidder's address stated in the bid. Individuals are invited to attend
the Bid Opening, with official bid results pending notification of the successful bidder.
6. Award of Contract
The Litchfield Housing Trust reserves the right to reject any and all bids for any reason the
Trust deems advisable, and to award contract or contracts to any Contractors bidding on
the work, regardless of the amount of bid.
7. Bid Security
A bid bond or certified check is not required for this bid.
8. Performance; Labor and Material Bond
A Performance Bond or Certified Check is not required for this bid.
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9. Scope of Work Change
The Housing Trust reserves the right to change the scope of the project after the bid is
awarded, without penalty to the Trust. All changes in scope will be issued in writing by the
Civil Engineer, Ken Hrica or Litchfield Housing Trust Administrator, Jim Simoncelli Jr.
10. Substitution of Named Brands
Should brand names appear in this bid, before bidding on any item considered equal to or
better than a named item, the Bidder must get written approval from the Engineer.
11. Price, Discounts, and Payment
Prices bid shall not include any taxes, Local, State, or Federal, as the Litchfield Housing
Trust is not liable. In addition to the price bid, each Bidder may quote binding discounts,
which will be considered when making the award.
12. Delays
Contract time delays for completion of work shall be authorized in writing by the
Administrator of the Litchfield Housing Trust.
13. Liquidated Damages
The amount of five hundred dollars ($500) is agreed upon as liquidated damages and shall
be paid for every day the Contractor exceeds the allowable contract time. (for completion,
forty-five (45) consecutive calendar days.) This sum shall be paid by the Contractor to the
Litchfield Housing Trust or withheld from final payment to the Contractor. The contract
time period must start with the Notice to Proceed from the Litchfield Housing Trust.
14. Assignment of Contract
Contractor shall not sublet, sell, transfer, assign, or dispose of contract or any portion
thereon or of right, title, or interest therein of obligations thereunder, without written
consent of the Litchfield Housing Trust.
15. Acceptance of Subcontractor
Submission of name of Subcontractor in proposal shall be deemed to constitute an
acceptance by Contractor, if awarded contract of bid, of such Subcontractor. Any alteration
therein, after award of contract, shall be subject to the approval of the Litchfield Housing
Trust.
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16. Basis of Payment
Payment for this work shall be at the lump sum bid for work completed and accepted,
except as noted herein and shall include all equipment, materials, labor, and tools incidental
to the completion of this work.
17. Payments for Extra Work
Written notice of claims for extra work shall be given by Contractor within ten (10) days
after receipt of written instruction from the Litchfield Housing Trust as approved by the
Administrator of the Litchfield Housing Trust or his designee, to proceed with extra work
and also before any work is commenced, except in emergency endangering life or
property. No claim shall be valid unless so made. In all cases, Contractor's itemized sheet
showing all labor and material must be submitted to Hrica Associates, LLC. The
Litchfield Housing Trust order for extra work shall specify any extension of contract time
and one of the following methods of payment:
A. Unit Prices or combination of unit prices.
B. A lump sum based on Contractor's estimate accepted by owner and approved by the
Litchfield Housing Trust Board of Trustees.
C. Actual costs plus ten percent (10%) for overhead and profit.
18. Payment Requests, Retainage and Guarantee Period
Contractor must submit a payment request for payment once each month for work done
and materials delivered and installed on the site. East request for payment must be
computed from work completed, less ten percent (10%) to be retained until expiration of
the guarantee period, which is one (1) year from written acceptance of work.
19. Insurance
The contractor will file with the Litchfield Housing Trust, the following evidence of
insurance. Certificates must be on file with the Housing Trust before acceptance of Bid or
work commences.
Workers Compensation
Coverage A: Statutory
Coverage B: Employers Liability:
Bodily injury by accident $ 100,000 per person
Bodily injury by disease $ 100,000 per person
Bodily injury $ 500,000 aggregate
Comprehensive Commercial Liability
Bodily injury; General Limit $ 1,000,000 aggregate
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Products/Completed Operations $ 1,000,000 aggregate
Personal and Advertising Injury $ 1,000,000 aggregate
Each Occurrence $ 1,000,000 aggregate
Fire Damage Limit $ 1,000,000 aggregate
Medical Expenses $ 100,000 per person
Coverages:
Premises/Independent Contractors
Contractual/Completed Operations/Products
Contractual/Liability will be Broad Form
XCU (explosion/collapse/underground utilities)
Comprehensive Broad Form Liability endorsement or Equivalent
Broad Form property Damage Liability
Automobile Liability
Bodily Injury $1,000,000 per person
Aggregate $1,000,000 per person
Property Damage $1,000,000 per person
Coverages:
All owned/non owned/hired/borrowed
Contractual liability to be included
Contractors must name the Litchfield Housing Trust and Hrica Associates, LLC as
additional named insured on all certificates. All policies will provide thirty (30) days'
notice of cancellation as well as ten (10) days' notice of material change in the policies to
The Litchfield Housing Trust.
20. Environmental. Health and Safety Compliance
The contractor must comply with all local, state and federal environmental health and
safety regulations. The contractor's employees must have all required Occupational Health
and Safety Administration, Environmental Protection Agency, Connecticut Department of
Environmental Protection and Connecticut Department of Health training and
certifications. Copies of all applicable training records shall be submitted as part of or in
addition to a Health and Safety Plan to the Litchfield Housing Trust prior to commencing
the project. Material Safety Data Sheets must be submitted prior to commencing work for
all materials used prior to beginning the project.
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21. Permits
The contractor is responsible for obtaining all local, state and federal permits required for
completion of the project. Copies of all permits will be submitted to the Litchfield Housing
Trust prior to commencing work. In instances where the governing body waives a permit
a copy of the communication in lieu of the permit.
22. Hold Harmless Agreement
The Contractor agrees to hold harmless the Town of Litchfield Housing Trust and its
respective officers, agents, and employees from any loss, costs, damages, expenses,
judgements, and liability whatsoever kind or nature howsoever the same may be caused
resulting directly or indirectly by any act of omission of the Contractor, any Subcontractor,
anyone directly or indirectly employed by any of them or anyone for whose acts any of
them may be liable resulting in bodily injury including sickness and death, personal injury,
or damage to property directly or indirectly, including the loss of use resulting therefrom
as permitted by law. The Contractor will be required to sign the enclosed Hold Harmless
Agreement prepared by the Housing Trust.
23. Supplemental Agreement
The Contractor named below is an independent contractor and neither the Contractor nor
its employees nor the Contractor's Subcontractor(s) under any circumstances, will be
considered servants or agents of the Litchfield Housing Trust will be at no time legally
responsible for any negligence or other wrong doing by the Contractor, its servants or
agents or the Contractor's Subcontractor(s). The Housing Trust will not withhold from
contract payments to the Contractor any Federal or State unemployment taxes, Federal or
State Income Taxes, Social Security Tax, or any other amount for benefits to the
Contractor. The lump sum or unit charges for service provided does not represent gross
wages and further the Housing Trust will not provide the Contractor any insurance
coverage or other benefits, including Worker's Compensation, normally provided by the
Housing Trust to its employees. The Contractor will be required to sign the enclosed
Supplemental Agreement prepared by the Housing Trust.
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