Health Insurance Broker
| Location: | Kentucky |
|---|---|
| Posted: | Mar 17, 2026 |
| Due: | Apr 9, 2026 |
| Agency: | Boyle County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | BOY-ADM-031326-02 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
BOY-ADM-031326-02
|
| Bid Title: |
Health Insurance Broker
|
| Category: | Bid, Contract & RFP |
| Status: | Open |
|
Attachment Preview
BOYLE COUNTY FISCAL COURT
Request for Proposals
HEALTH INSURANCE BROKER
BOY-ADM-031326-02
RELEASE DATE: March 17, 2026
DEADLINE TO SUBMIT BIDS: 10:00 a.m. on April 9, 2026
BID OPENING: 10:30 a.m. on April 9, 2026
Boyle County Fiscal Court
321 West Main Street, Room 111
Danville, Kentucky 40422
www.boylecountyky.gov
STATEMENT OF WORK:
Boyle County Fiscal Court is seeking proposals from qualified and experienced Consultants to
provide brokerage and consulting services to coordinate the County’s Health insurance and Dental
Insurance. The selected broker will assist in the management, strategic planning and administration
of our employee benefits programs. Boyle County Fiscal Court currently offers:
• Self-Funded Group Employee Health Insurance and Stop Loss Insurance (employee and
family coverage)
• Self-Funded Group Employee Dental Insurance (employee covered)
• Vision Insurance (voluntary; paid by employee)
• Basic Life and Accidental Death/Dismemberment Insurance (employee covered)
• Term Life Insurance (voluntary; paid by employee)
• Wellness Programs & Health Incentive Account
• Health Reimbursement Account
• Flexible Spending Accounts
Health insurance is provided at no cost to the employee and their family. Dental Insurance is offered
at no cost to the employee. Vision insurance is offered at a nominal fee to the employee.
The Boyle County Fiscal Court is a local government that is located in the City of Danville, Boyle
County, Kentucky. The County currently has 163 FTEs, covering a total of 143 employees and family
members.
1. Submission of Proposals
A. Three (3) copies of the proposals shall be submitted in a plain, sealed envelope, clearly
marked:
PROPOSAL HEALTH INSURANCE BROKER
Attn: Trille L. Bottom, County Judge/Executive
321 West Main Street, Room 111
Danville, Kentucky 40422
B. Deadline for submitting a proposal is 10:00 a.m. Thursday, April 9, 2026
C. Bids will be opened at 10:30 a.m. on Thursday, April 9, 2026.
D. Proposals shall be submitted in the following format and include the information listed:
i. Provide a brief history of your firm, including years in the insurance consulting
business and business growth and retention. Include your company’s customer
service philosophy and client management style.
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ii. List the name, title, mailing address, telephone and email address of the contact
person for this proposal.
iii. Provide the name(s) of the agent/broker(s) to perform the work for Boyle County
Fiscal Court and a brief statement as to why agent/broker is qualified to provide
services to Boyle County. Identify any areas of expertise for each consultant.
iv. Confirm that you serve as a consultant or broker, independently, and are not
affiliated with any insurance company, third party administrative agency or provider
network.
v. Please describe the working relationship you envision between your firm and Boyle
County Fiscal Court in being the agent of record and broker for Boyle County.
vi. Boyle County expects no less than quarterly review meetings to be held onsite.
Additional onsite meetings may be required during the annual contract renewal and
negotiations.
vii. Detail the scope of services your company would offer and how your firm would
accomplish the work described.
viii. Outline your ability to provide expertise and experience in the areas of health
benefit plan analysis and design. Detail your ability to advise municipal
government on health care cost containment strategies. Give examples of your
work with other companies, similar in size to Boyle County, providing the end result
of these efforts.
ix. List two (2) current governmental clients for whom you provide coordinated
services related to health plan and ancillary benefits, analysis and design. For each
client, specify the type of work performed by your company, the size of the client’s
group, and period of time retained as a client. Provide a point of contact and phone
number so that we can contact them for a reference.
x. Please indicate any other services, capabilities, designations or experience that
differentiates your organization from competitors.
xi. Describe to what extent you are willing to be involved in resolving problems with
claims, etc. between an insured employee/family member and the insurance
carrier.
xii. How will you assist Boyle County with continued compliance of all State and
Federal regulations?
E. Boyle County Fiscal Court reserves the right to reject any or all proposals. Furthermore, Boyle
County reserves the right to exercise its discretion and be the sole judge of the proposal.
Boyle County is not liable for any costs incurred by Broker/Consultants prior to the issuance
of a contract and receipt of all necessary approvals.
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F. Three (3) copies of the proposal shall be submitted.
G. All questions shall be submitted in writing no later than 4:00 p.m. on March 26, 2026.
Questions shall be submitted to julie.wagner@boylecountyky.gov.
ALL COMMUNICATION REGARDING THIS SOLICITATION MUST ONLY BE THROUGH THE PROCUREMENT
DIRECTOR, JULIE R WAGNER. NO COMMUNICATION IS TO BE DIRECTED TO ANY OTHER PERSONNEL
OTHER THAN THE COUNTY JUDGE EXECUTIVE. FAILURE TO COMPLY MAY RESULT IN THE
DISQUALIFICATION OF THE PROPOSER’S SUBMITTAL.
2. Broker/Consultant Compensation
Outline and detail how the Broker will be compensated.
3. Selection of Broker
Proposals will be evaluated by Boyle County Fiscal Court, who reserves the right to reject any or
all proposals received. The following will serve as the basic criteria for the selection of a
Broker/Consultant:
A. Understanding of the work required by the project manager as evidenced by the proposal
and the ability of the Broker/Consultant to commence work in a timely manner.
B. The qualifications of the Company.
C. The scope of services offered.
D. Ability to work with and relationship with and access to major health insurance carriers.
4. Scope of Services
The selected Broker/Consultant will be expected to work in partnership with Boyle County Fiscal
Court staff to perform the following services:
A. Provide recommendations for the proposed benefit components, specifically in the area
of design, funding, cost and administration. This will include a review of current and
proposed plan features and rate structures.
B. Conduct renewal negotiations with the carrier(s) and vendors and prepare a complete
and detailed accounting of all claim costs, provider access fees, administrative
expenses, risk charges, etc.
C. Provide general problem-solving throughout the plan year specific to the plan itself or TPA
and Plan Sponsor verbal/written requests or service coordination.
D. Provide ongoing services: HIPPA Compliance, five (5) hours of Legal Services, ACA
compliance, Open Enrollment, Health and Benefit Fair, Plan Document and Amendment
review, Medicare/Medicaid counseling, plan contracts compliance, annual health
insurance renewal and recommendations for plan changes.
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E. Any other duties critical to the proper formation of a health insurance plan and its optimal
operation and participation.
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