Request for Proposals Space Planning Service for Administration Building & County Courthouse

Location:	Mississippi
Posted:	Mar 17, 2026
Due:	Apr 6, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	113-20260305144621 DCBS
Publication URL:	To access bid details, please log in.

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Request for Proposals

Space Planning Service for Administration Building & County Courthouse

1. Introduction and Purpose

DeSoto County, Mississippi, Board of Supervisors invites qualified firms to submit

proposals for space planning services to support the efficient utilization of

government office facilities. The purpose of this RFP is to select a consultant to

assess current space usage, develop optimized layouts, and recommend

improvements to accommodate departmental growth while ensuring compliance

with accessibility standards, such as the Americans with Disabilities Act (ADA) and

Mississippi Building Code. This project aims to maximize existing office space,

increase seating and office/cubicle capacity, and enhance operational efficiency for

the County Administration Building and County Courthouse.

2. Scope of Services

The selected firm shall provide comprehensive space planning services, including

but not limited to:

• Conducting site assessments for the space utilization studies for approximately

County Administration Building (50,478 square feet) & County Courthouse

(47,563 Square feet) of office space.

• Create or accommodate additional workspace areas for the increase in staff

members. Space planning will need to accommodate the current furniture and

equipment that occupies the current space. The County is not seeking to

purchase new furniture or equipment.

• Developing conceptual designs, floor plans, and space recommendations to

optimize workflow and collaboration.

• Integrating technology infrastructure, such as cabling for data and power, and

considering sustainability features aligned with green building standards.

• Preparing cost estimates, implementation timelines, and phased rollout plans.

• Coordinating with County staff and stakeholders through meetings and

presentations. Services shall be performed on an as-needed basis or for a

specific project, with deliverables including detailed reports, CAD drawings,

and 3D renderings.

3. Qualifications Required

Proposers must demonstrate:

• A minimum of two years’ experience in space planning for government and/or

public sector clients.

• Licensed architects or interior designers registered in the State of Mississippi.

• Proven track record with similar projects, including references from at least

three comparable engagements.

• Familiarity with Mississippi-specific regulations, including seismic safety

standards.

4. Submission Requirements

Proposals must be submitted electronically or in sealed envelopes to DeSoto County

Procurement Office located at 365 Losher Street, Suite 300, Hernando, MS 38632 by

April 06, 2026 10:00 a.m. Each proposal shall include:

• A cover letter expressing interest and summarizing qualifications.

• Firm profile, including team resumes and certifications.

• Technical approach, methodology, and project timeline.

• Cost proposal, broken down by task (e.g., assessment phase: $XX, XXX; design

phase: $XX, XXX).

• References and sample work from prior projects. Please include photos and

drawings, if applicable.

• Completed forms, such as a non-collusion affidavit and conflict of interest

disclosure. Must include flash drive/USB.

5. Evaluation Criteria

Proposals will be evaluated based on the following weighted criteria (total 100

points):

• Technical Expertise and Experience (30 points): Relevance of past projects and

team qualifications.

• Approach and Methodology (30 points): Innovation in space optimization and

alignment with County needs.

• Cost Effectiveness (30 points): Reasonable appropriation of proposed fees and

value provided.

• References and Performance History (10 points): Feedback from prior clients is

mandatory. A selection committee will review submissions, and shortlisted firms

may be invited for interviews.

6. Timeline

• RFP Issuance: [March 05, 2026]

• Pre-Proposal Meeting (Optional): (March 13, 2026, Location 365 Losher St. Suite

300, Hernando, MS 38632)

• Questions Due: [March 17, 2026]

• Proposal Due Date: [April 06, 2026]

• Evaluation Period: [April 06-April 20, 2026]

• Award Notification: [April 21, 2026]

• Contract Start: [TBD]

7. Terms and Conditions

The contract will be for one year, with options for renewal. The County reserves the

right to reject any or all proposals, waive irregularities, or negotiate terms.

Proposers must comply with nondiscrimination policies, prevailing wage

requirements if applicable, and data confidentiality. Attachments may include:

Sample Contract Template, Site Plans, Evaluation Score Sheet, and Insurance

Requirements Form.

The query pertains to Requests for Proposals (RFPs) concerning space planning for

county government offices in Mississippi. A comprehensive search of available

government procurement resources, bid databases, and related sites reveals no

currently active RFPs specifically dedicated to space planning services for county

offices as of March 2026. However, several recent or historical RFPs address related

aspects, such as office space leasing, architectural services, and government

complex development, which often incorporate elements of space utilization and

layout design.

Procedure for Submission

Architectural Services wishing to be considered shall submit nine (9) hard copies

and one (1) electronic copy (in PDF format) of their qualification materials to:

Mrs. Lynn Ford, Director of Administrative Services & Procurement

DeSoto County Board of Supervisors

365 Losher Street, Suite 300

Hernando, MS 38632

LFord@desotocountyms.gov

Mrs. Vickie Tillman, Assistant Purchase Clerk

DeSoto County Board of Supervisors

365 Losher Street, Suite 300

Hernando, MS 38632

Vtillman@desotocountyms.gov

Qualification and proposal materials must be received in person the County office or

electronically from Central Bidding for fee at www.centralbidding.com no later than

10:00 a.m. on April 06, 2026.

Questions regarding the content of the RFP submittal instructions should be

directed in writing or by email by noon on March 17, 2026, per proposed selection

process schedule to: Procurement@desotocountyms.gov .

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	113-20260305144621 DCBS	Advertised Date	03/16/2026 10:00 PM
RFx #	3170035249	Submission Date	04/06/2026 10:00 AM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	N/A	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	Pre-bid Conference: Date & Time: 3/13/2026 10:00 AM Description: Pre-Proposal Meeting (Optional): (March 13, 2026, Location 365 Losher St. Suite 300, Hernando, MS 38632) ------------------------------------------------------------------------------------

PRODUCT CATEGORY	PRODUCT DESCRIPTION
90652	Serv ArchitectInter