Bollard Speakers & Subwoofers Ft. Mellon Park
| Location: | Florida |
|---|---|
| Posted: | Sep 29, 2025 |
| Due: | Oct 21, 2025 |
| Agency: | City of Sanford |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | IFB 24/25-34 |
| Publication URL: | To access bid details, please log in. |
Main
Agency
City of Sanford
City of Sanford
Status
Active
Active
Fiscal Year
2025
2025
Title
Bollard Speakers & Subwoofers Ft. Mellon Park
Bollard Speakers & Subwoofers Ft. Mellon Park
Number
IFB 24/25-34
IFB 24/25-34
Type
Invitation to Bid
Invitation to Bid
Department
Economic Development
Economic Development
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
No
No
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
The City is pleased to process a formal sealed bid for the Outdoor Speakers Project at Fort Mellon Park. The City seeks to establish a one-time purchase for outdoor bollard speakers and subwoofers for the City’s Ft. Mellon Park. In addition, the City is seeking a highly qualified registered vendor with the State of Florida (sunbiz). The scope of work includes supplying and installing a complete outdoor-rated audio system, including speakers, subwoofers, equipment rack, and audio input systems.
The City is pleased to process a formal sealed bid for the Outdoor Speakers Project at Fort Mellon Park. The City seeks to establish a one-time purchase for outdoor bollard speakers and subwoofers for the City’s Ft. Mellon Park. In addition, the City is seeking a highly qualified registered vendor with the State of Florida (sunbiz). The scope of work includes supplying and installing a complete outdoor-rated audio system, including speakers, subwoofers, equipment rack, and audio input systems.
Dates(All times are listed as
EST
)
Broadcast Date
9/2/2025 8:00 AM EST
9/2/2025 8:00 AM EST
Question End Date
10/14/2025 2:00 PM EST
10/14/2025 2:00 PM EST
Due Date
10/21/2025 2:00 PM EST
10/21/2025 2:00 PM EST
Bid Opening Date
Pre-Bid Meetings
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Shortlist Meeting
Total: 0
(All times are listed as
EST
)
| Date | Time | Location |
Documents
Total: 4
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
None
None
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 13
| Question | Date Asked | Answer | Date Answered |
| 1) What is the scale of the drawing included with the bid documents? If not to scale, what are the measurements between each speaker and subwoofer as this information is a determining factor for the specific type of materials needed for the project. | 9/8/2025 5:41:57 PM | An addendum is forthcoming for all questions listed below. | 9/9/2025 7:41:36 AM |
|
2) Wil the main rack be placed in within a conditioned environment? If not, can the bid documents be revised to reflect the requirement for a self-evaporating condenser coil air cooling unit in order for the equipment to maintain temperature levels within manufacturer’s guidelines without the city being subject to manufacturer scrutiny over installation of material inconsistent with manufacturer guidelines?
|
9/8/2025 5:42:04 PM | ||
| Can the city define, for the purposes of the specification for surge protection in 2.01-3-C, what is considered outdoor equipment? Is that equipment that is plugged into a 120V electrical outlet outdoors? Does that also included low voltage equipment not plugged into an outlet? Is there a more detailed specification or requirement for surge protection? | 9/8/2025 5:42:16 PM | ||
| Is there a basis for this system specification or proof of concept documentation the city can release that is the basis for this IFB? | 9/8/2025 5:42:24 PM | ||
| Why is burial cable a requirement and not flooded cable or aqua seal cable when the city is providing a conduit/raceway system for the cable to be installed within, flooded cable is typical and appropriate for use with this application in commercial projects or was the cable type in the bid documents intended to be flooded type and was incorrectly described as burial? | 9/8/2025 5:42:32 PM | ||
| Can the city provide a proof-of-concept reference document or provide information establishing the design basis for the bollard speakers as there are many types of bollards with widely varying sizes and corresponding price points and varying means of performance when propagating sound. The award basis is the lowest respondent which favors a respondent whom may utilize the smallest of bollards as their speaker basis, use of directional bollards which are more affordable than multi directional bollards, etc. | 9/8/2025 5:42:39 PM | ||
| Is there existing electrical, in the way of a duplex 110V outlet at the proposed main rack location? | 9/8/2025 5:42:52 PM | ||
| Is there an existing data/ LAN connection to the city’s network at the proposed main rack equipment location | 9/8/2025 5:43:05 PM | ||
| In reference to 2.01-2-B; What type of “hardline” input is required, is the hardline to be a balanced audio or unbalanced audio connection? What type of connector is needed? Also, where and how would the city like this connection? Inside, outside? By Flying lead cable at track? 1RU rack panel input? Wall outlet? Surface mounted outlet box on post? | 9/8/2025 5:43:21 PM | ||
|
Is there site plan documentation in .dwg format that can be provided to the awarded respondent so proper scale engineering documents and shop drawings can be produced for use with a formal submittal package, or is a submittal package not a requirement for the city and the expectations of the city is for the awarded contractor move immediately to their procurement process once NTP is given?
|
9/8/2025 5:43:30 PM | ||
| How long after bidding closes does the city estimate will the award notice be issued? And how long after award, does the city estimate, a notice to proceed be issued? | 9/8/2025 5:43:38 PM | ||
| For the equipment rack, what is the city’s expectations for the type of rack? Open floor rack? Open floor rack on caster base? Floor rack with side panels and locking front and rear doors? Open frame wall rack, Solid frame wall rack, etc. | 9/8/2025 5:43:54 PM | ||
| What is the budget for this project? | 9/8/2025 5:44:05 PM |
Commodity Codes
Total: 2
| Code | Description |
| [939-77] | Sound Equipment (Including Microphones, Speakers, Recording Equipment, etc.) Maintenance and Repair |
| [803-80] | Speakers and Accessories: Drivers, Enclosures, Grilles, Grille Cloth, etc. |
Publications
Total: 0
| Publication | Date |
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