SPECIFICATIONS
AND
CONTRACT DOCUMENTS
FOR THE
24TH AVENUE S.W. BRIDGE REHABILITATION PROJECT
Contract No. – K-2526-158
Maintenance Bond No. – MB-2526-59
Performance Bond – B-2526-79
Statutory Bond – B-2526-80
Project Agent Resolution – R-2526-127
Bid No. – 2526-42
CITY OF NORMAN
225 N. WEBSTER
NORMAN, OKLAHOMA 73069
(405) 366-5452
TABLE OF CONTENTS
SPECIFICATIONS
AND
CONTRACT DOCUMENTS
CONTRACT DOCUMENTS.............................................................................................................1
NOTICE TO BIDDERS .....................................................................................................................3
INSTRUCTIONS TO BIDDERS ......................................................................................................4
QUALIFICATION STATEMENT OF BIDDERS ..........................................................................6
QUALIFICATION STATEMENT OF BIDDER’S SURETY .....................................................10
BID PROPOSAL...............................................................................................................................11
SPECIAL PROVISIONS .................................................................................................................16
BID AFFIDAVITS ............................................................................................................................18
CERTIFICATE OF NONDISCRIMINATION .............................................................................20
“FALSE INFORMATION AFFIDAVIT”......................................................................................21
C O N T R A C T ..................................................................................................................................22
C O N T R A C T A F F I D A V I T .....................................................................................................26
M A I N T E N A N C E B O N D .........................................................................................................27
P E R F O R M A N C E B O N D ........................................................................................................30
STATUTORY BOND .......................................................................................................................33
A F F I D A V I T ................................................................................................................................36
APPENDIX A ....................................................................................................................................40
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NOTICE TO BIDDERS
CITY OF NORMAN
INVITATION TO BID NUMBER 2526-42
24TH Avenue S.W. BRIDGE REHABILITATION PROJECT
Notice is hereby given that pursuant to an order by the CITY OF NORMAN (OWNER), a public trust of the
City of Norman, Oklahoma, sealed bids will be received at the Office of the Purchasing Officer, 225 N.
Webster, Norman, OK 73069, until 2:00 p.m., local time, Thursday, the 28th day of May, 2026, for and on
behalf of the CITY OF NORMAN, for furnishing all tools, material and labor, and performing the work
necessary for construction of the 24th Avenue S.W. Bridge Rehabilitation Project, FYE 2026. Bids will be
opened and read aloud at the Office of the Purchasing Officer, 225 N. Webster, Norman, OK 73069 at
2:00 p.m. No bids will be accepted after 2:00 p.m.
A non-mandatory Pre-bid Conference will be held on Friday, May 15, 2026 from 11:00 a.m. to 11:30 a.m.
in Development Center Conference Room B, located at 225 N. Webster, Norman, Oklahoma 73069.
Questions related to this contract will be answered up to 4:00 p.m. on Thursday, May 21, 2026. Bidders are
expected to inspect the site of the work and to inform themselves regarding all local conditions. For information
concerning the proposed work, or the scheduled Pre-bid Conference, contact Matheus Dias, PE, Capital
Projects Engineer for OWNER, at (405) 366-5459.
The project consists of repairing deteriorated concrete and extending/lengthening the RCB, constructing a new
concrete end section, replacing existing concrete pavement near structure, and removing debris from the creek
channel for the structure carrying 24th Avenue S.W. over Merkle Creek (Normandy Creek) in Norman,
Oklahoma.
Specifications and the other bidding documents may be obtained at the following location:
1. Engineering Division, Mr. Matheus Dias, PE, 225 N. Webster, Norman, OK 73069, Telephone No.
(405) 366-5459
Bid information and specifications may be obtained from:
1. Office of the City Engineer located at 225 N. Webster, Norman, Oklahoma.
2. City of Norman website: https://www.normanok.gov/businesses/bids-rfps-rfqs
Each Bid must be accompanied by an original executed Bidding Documents contained within the Contract
Documents and a Certified or Cashier’s Check or Bidder’s Surety Bond, in the sum of five percent (5%) of the
amount of the total bid. Submitted bids must include documentation of the submitter’s authority to act on
behalf of the submitting entity. Said Surety Bond will be retained as liquidated damages in the event the
successful bidder fails, neglects, or refuses to enter into said contract for the construction of said public
improvements for said project, and furnish the necessary Performance, Statutory, and Maintenance Bonds
within ten (10) days from and after the date the award is made. All addenda issued will be posted to
https://www.normanok.gov/businesses/bids-rfps-rfqs a minimum of 48 hours prior to bid opening.
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INSTRUCTIONS TO BIDDERS
EXAMINATION OF BIDDING DOCUMENTS. Each bidder by making his bid represents that he has read
and understands the bidding documents. The bidder shall include in his bid prices any and all costs that may
be necessary to complete the work in accordance with the requirements of the contract documents.
INTERPRETATION OF CONTRACT DOCUMENTS. Questions regarding documents, discrepancies,
omissions, or intent of the specifications or drawings shall be submitted in writing to the City through the
Engineer at least seven days prior to opening of bids to provide time for issuing and forwarding an addendum.
Any interpretation of the contract documents will be made only by addendum duly issued or delivered by the
City to each person receiving a set of documents. The City will not be responsible for any other explanations
or interpretation of the contract documents.
MATERIAL SUBSTITUTION. Each bidder shall base his bid upon the materials and equipment as described
in the bidding documents. The successful contractor will not be allowed to make any substitutions on his own
initiative, but in each instance will be required to obtain authorization from the City before installing any work
in variance with the requirements of the contract documents.
BOUND COPY OF CONTRACT DOCUMENTS. None of the constituent parts or portion thereof of these
contract documents shall be removed from this bound copy of documents prior to the filing of the bid.
QUALIFICATIONS OF BIDDERS. IN DETERMINING THE LOWEST RESPONSIBLE BID, THE
FOLLOWING ELEMENTS WILL BE CONSIDERED: WHETHER THE BIDDER INVOLVED (A)
MAINTAINS A PERMANENT PLACE OF BUSINESS; (B) HAS ADEQUATE PLANT EQUIPMENT TO
DO THE WORK PROPERLY AND EXPEDITIOUSLY; (C) HAS A SUITABLE FINANCIAL STATUS TO
MEET OBLIGATIONS INCIDENT TO THE WORK; AND (D) HAS APPROPRIATE TECHNICAL
EXPERIENCE.
Each bidder must complete the attached "Qualification Statement of Bidders & Qualifications Statement of
Bidders Surety".
Each bidder may be required to show that former work performed by him has been handled in such manner
that there are no just or proper claims pending against such work. No bidder will be acceptable if he is engaged
on any other work, which impairs his ability to finance this contract or provide proper equipment for the proper
execution of same. Each bidder shall demonstrate his ability by meeting all requirements herein stipulated, if
asked for them.
BID SECURITY. No bid will be considered unless accompanied by a cashier's check, a certified check or a
bidder's bond in the amount of five percent of the bid, as a guarantee that if the bid is accepted, the bidder will
execute the agreement and file bonds and insurance as required by the contract documents within l0 days from
the date of the award of the contract.
RETURN OF BID SECURITIES. The security of all bidders will be returned after the execution of the
agreement with the successful bidder and the approval of his bonds and insurance. If all bids are rejected, the
securities will be returned at the time of rejection.
AGREEMENT, BONDS, INSURANCE. The attention of bidders is specifically directed to the forms of
agreement and bonds to be executed and the type of insurance to be taken out in the event a contract award is
made.
BID SUBMITTAL. Each bid, properly signed, together with the bid security shall be enclosed in a sealed
envelope addressed and entitled as specified in the Invitation to Bid. All addenda issued shall be included with
the documents at the time of bid submittal. Submitted bids must include documentation of the submitter’s
authority to act on behalf of the submitting entity.
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WITHDRAWAL OF BID. Any bid may be withdrawn at any time prior to the hour fixed in the Invitation to
Bid for the opening of bids, provided that a request in writing, executed by the bidder, or his duly authorized
representative, for the withdrawal of such bid is filed with the City prior to the time specified for opening of
bids. The withdrawal of such bid will not prejudice the right of a bidder to file a new bid.
PENALTY FOR COLLUSION. If at any time it shall be found that the person, firm or corporation to whom
the contract has been awarded has, in presenting any bid or bids, colluded with any other party or parties, then
the contract so awarded shall be null and void, and the contractor and his sureties shall be liable to the City for
all loss or damage which the City may suffer thereby, and the City may advertise for new bids for said work.
LICENSE. Each bidder shall possess State and local licenses as are required by law, and shall furnish
satisfactory proof to the City upon request that the licenses are in effect during the entire period of the contract.
BID OPENING. Bids will be opened and recorded at the time and place indicated in the Invitation for Bids.
Bidders or their agents are invited to be present.
BID ITEMS. Bid item quantities listed are meant as reference and may not be representative of actual field
quantities. All bid items listed in this solicitation must receive a bid price.
AWARD OF CONTRACT. The award of any contract or contracts will be made to the lowest responsible
bidder or bidders. The City reserves the right to reject any or all bids, or to waive irregularities or informalities
at its discretion. The City reserves the right to award add alternates or any combination of add alternates as
sees fit to benefit the project. The bid is subject to a local bidder preference law, 61 Okla. Stat. § 103(B).
It is anticipated that approval will be received within 30 days of opening of bids. In the event that the approvals
are not received or the City cannot award or reject said proposals within 60 days from the date of opening of
bids, bidders shall have the right to withdraw their bids on written notice to the City.
EFFECTIVE DATE OF AWARD. If a contract is awarded by the City, such award shall be effective when
formal notice of such award, signed by the authorized representative of the City, has been delivered to the
intended awardee, or mailed to him at the main business address shown on his bid, by some office or agent of
the City duly authorized to give such notice.
EXECUTION OF AGREEMENT. Copies of the agreement in the number stated in the form of agreement,
shall be executed by the successful bidder, and returned, together with the required bonds and insurance, within
10 days from and after the date of the award of the contract. Effective date of bonds shall be the same or later
than the date of the agreement.
FAILURE TO EXECUTE AGREEMENT AND FILE BONDS AND INSURANCE. Failure of a successful
bidder to execute the agreement and file required bonds and insurance within the required time shall be just
cause for the annulment of the award. On failure of a successful bidder to execute the agreement and file the
required bonds and insurance within the required time, he shall forfeit his bid security as agreed herein
before. Upon annulment of an award as aforesaid, the City may then award the contract to the next lowest
responsible bidder.
PAYMENT FOR EXCESS COSTS AND LIQUIDATED DAMAGES. The successful bidder will be required
to pay for the excess cost of field engineering and inspection and liquidated damages as defined in the General
Conditions and the Contract Agreement, if extensions of time are not granted by City because of avoidable
delays as therein defined.
CHANGE ORDERS.
Additional work may be added to this contract via a change order if agreed upon by the City of Norman and
the Contractor.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
