Sci Phx Athletic Mat Installation

STATEMENT OF WORK

SCI-PHOENIX

ATHLETIC MATS INSTALLATION

I. SCOPE OF WORK

The Commonwealth of Pennsylvania, Department of Corrections requires the delivery and installation of athletic mats and wall padding for Phoenix State Correctional Institution (SCI) at 1200 Mokychic Drive, Collegeville, PA 19426.

II. ISSUIING OFFICER

Questions regarding the bidding or contracting procedures should be directed towards Ron Schlotzhauer at 610-409-7890, x1470 or rschlotzha@pa.gov.

III. SITE VISIT – MANDATORY

A Mandatory Site Visit will be held on August 24 at 9:00 a.m. for vendors that wish to submit a proposal and to view the equipment. Prospective bidders shall email Christopher Wolanski at cwolanski@pa.gov or call at 610-409-7890, x1441 to schedule the site inspection and receive your vendor clearance, no later than 3:00 p.m. on August 18.  Non-scheduled visits by representatives of bidders will be denied on reception.  Any bids received by vendors that did not attend the site visit will be rejected.

IV. CONTRACT REQUIREMENTS

The contractor shall provide all labor, materials, tools and equipment necessary to install the athletic mats according to the below specifications and the drawings attached to the solicitation.

Specifications:

• Delivery and installation of 1555 square feet of 2-inch Zebra Mats in accordance with the floor layout attached to the solicitation. The mats should be black in color with a red border around the edge to mark the wall.

• Delivery and installation of 191 linear feet of 6-foot Zebra Wall Padding in accordance with the floor layout attached to the solicitation.

• Delivery and installation of Custom wood blocking buildouts on nine windows for anchoring the wall padding to in accordance with the floor layout attached to the solicitation.

Pricing should include the removal of old mats and any other waste or debris resulting from the installation.

Any materials shipped to the institution will be shipped F.O.B. to destination. Vendor will be responsible for any shipping charges.

V. CONTRACTOR REQUIREMENTS

The Contractor shall purchase and maintain, at its expense, the following types of Insurance, issued by companies acceptable to the Commonwealth. 

A. Workmen’s Compensation Insurance sufficient to cover all of the employees of contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the Contractor from claims arising out of the performance of the contract. These certificates must include the contract location and a brief description of the contract work. These certificates shall contain a provision that coverage afforded under the policy shall not be canceled or charged until at least thirty (30) days prior written notice has been given to the Commonwealth.

The Contractor shall abide by all Department of Corrections rules and regulations while on state property.

The contractor’s services shall be scheduled at the time acceptable to the Institutions staff.

RATE SCHEDULE:

It is agreed that the rates proposed for the services will be total and final and that the Commonwealth will not pay any additional sums for services over and above the contract rates. There will be no additional charges for travel time, mileage, meals, etc.

VI. CONTRACTOR QUALIFICATIONS

After the bid opening, and prior to awarding the contract, the Department has the right to request references (name, addresses and telephone numbers) of similar work performed in the previous two (2) years as proof of qualifications to perform the work involved in this contract.  

VII. CONTRACT TERM:

The term of the Contract shall commence on the Effective Date (as defined below) and shall end on the Expiration Date identified on the Contract, subject to other provisions of the Contract.

The Effective Date shall be: a) the Effective Date printed on the Contract after the Contract has been fully executed by the Contractor and the Commonwealth (signed and approved as required by Commonwealth contracting procedures) or b) the “Valid from” date printed on the contract, whichever is later.

VIII. BID AWARD

It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools, insurance, delivery fees and all items necessary for the completion of the project. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected.

The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed more advantageous to the Commonwealth.

IX. BID RESULTS

Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posted on the day after the bid opening, on the Department of General Services’ eMarketplace website http://www.emarketplace.stat.pa.us/. Tabulations are for information only and do NOT constitute actual award/execution of a contract. The results of the apparent bidders and all bids are under review until final award of the purchase order.

X. INVOICING

Contractors must follow the following invoicing requirements: 

a. Accurately bill the Commonwealth for actual services rendered on all invoices. 

b. Submit invoices to appropriate resource account within 10 business days of completed service. 

c. Comply with Commonwealth / Department of Correction’s practices for supplier payments 

d. The awarded supplier should submit all invoices, as outlined by the Pennsylvania Office of the Budget, as a PDF for to email address 69180@pa.gov. The following link will provide more information regarding the Office of the Budget’s invoicing requirements and resources: https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx