Bid Keyssp Janitorial Service

Location:	Pennsylvania
Posted:	May 22, 2026
Due:	Jun 4, 2026
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	6100066089
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

05/22/26

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100066089

Solicitation/Project Title:

BID KEYSSP Janitorial Service

Description:

The Commonwealth of Pennsylvania, Department of Conservation and Natural Resources,
Bureau of State Parks, Keystone State Park requires the janitorial services for the cleaning
of eleven (11) two-bedroom family cabins and one (1) park office at 301 Slag Road, Derry,
PA 15627-3679, Westmoreland County.

Department Information
Department/Agency:	Department of Conservation and Natural Resources	Delivery Location:	Keystone State Park 1150 Keystone Park Road Derry Pa 15627 3679
County:	Westmoreland	Duration:	The contract term shall commence on August 1, 2026, and terminate on July 31, 2027.

Contact Information
First Name:	Jenna	Last Name:	English
Phone Number: (XXX-XXX-XXXX)	717-787-3278	Email:	Jenenglish@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	05/22/26
Solicitation Due Date:	06/04/26	Solicitation Due Time:	10:00 AM
Solicitation Opening Date:	06/04/26	Solicitation Opening Time:	10:01 AM
Opening Location:
No. of Addendums:	0

Amended Date:	05/22/26

Related Solicitation Files

Original Files

	01. Terms and Conditions.pdf
	02. Statement of Work.pdf
	03. Facility Overview Form - Cabins.pdf
	04. Facility Overview Form - Park Office.pdf
	05. Worker Protection and Investment Form.docx

Attachment Preview

STATEMENT OF WORK

Janitorial Services

Park Office and Family Cabins

Department of Conservation and Natural Resources

Bureau of State Parks

Keystone State Park

Westmoreland County

I. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Conservation and Natural Resources,

Bureau of State Parks, Keystone State Park requires the janitorial services for the cleaning

of eleven (11) two-bedroom family cabins and one (1) park office at 301 Slag Road, Derry,

PA 15627-3679, Westmoreland County.

Services will include, but not be limited to, the furnishing of all cleaning materials and

supplies, labor, equipment, tools, superintendence, miscellaneous items and the

performance of all work necessary to complete all services to the satisfaction of, and

subject to the approval of, the Department.

Questions regarding the technical aspects of this bid should be directed to Kris Baker, or

Helen Vought at (724) 668 2939 or by email at keystonesp@pa.gov. Questions regarding

the bidding or contracting procedure should be directed to Jenna English at (717) 787-3278

or jenenglish@pa.gov.

II. SITE VISITS:

An optional site visit is available prior to submitting a bid and is highly recommended to

acquaint the bidder with the job specifications. To schedule a visit contact DCNR Ranger

Helen Vought at (724) 668-2939.

III. CONTRACT TASKS:

Services to be provided under this contract include janitorial service to eleven (11) two-

bedroom family cabins and one (1) park office.

The Contractor will provide all labor, cleaning supplies, tools, and equipment. All cleaning

supplies must be approved by the Park Manager prior to use. The Park Manager may

require manufacturer’s specifications and a sample. The Department will furnish toilet

paper, trash can liners, shower curtains, drapes, and light bulbs for this contract.

The unit price bid per cleaning must include all transportation, meals, tools, cleaning

supplies, and any other equipment necessary to perform the work.

The following tasks must be included in the performance of this contract.

Two Bedroom Family Cabins:

The family cabins are rented to the public. Both summer and off-season (spring, fall,

winter) rentals are available at Keystone State Park. The cleaning frequency varies

according to the season. The quantities set forth in this contract are estimates only

based upon past experience. The actual number of cleanings required may be more or

less, according to the needs of the Department.

The cabins are a seven (7) day operation, and cleaning may be required on any day of

the week. The standard check-out and check-in times are 10:00 a.m. and 3:00 p.m.

Cleaning must be done between these hours on days of check-outs to ensure cabins

are ready for the next occupants. The contractor must have sufficient staff on duty

between the hours of 10:00 a.m. and 3:00 p.m. to perform all required cabin cleanings.

The summer rental period begins the second Friday in June and ends the third

Thursday in August. Rentals during this period are usually restricted to weekly rentals

running from Friday to Friday. The park may accept last-minute reservations of shorter

length if vacancies exist. Contractor should anticipate that most of the cleaning services

will be required on Fridays, but the possibility exists that cleaning may be required on

other days. It is estimated that the number of cleanings during the summer season is

120 per year.

Off-season (spring, fall, winter) rentals begin the third Friday in August and end the

second Friday of June. Rentals during this period may be for any combination of

consecutive nights up to a full week. During this period, most reservations occur during

weekends, and the greatest number of cleanings will be required on Sundays and

Mondays, but other days may be required as well. Cleaning may be required on

holidays. The estimated number of off-season cleanings is 525 per year. Please find

the chart below showing the monthly average breakdown for cabin cleanings:

Month

January

February

March

April

May

June

July

August

September

October

November

December

*The information above is based off of cleanings from 2020-2025.

Average Monthly

Cleanings

The Contractor and Park Manager, by mutual agreement, will establish a method of

communication so that the Contractor can be made aware of which cabins require

cleaning and on which day.

Upon arriving at the park each day that a cabin cleaning is required, the Contractor is

required to stop at the park’s maintenance building to verify which cabins require

cleaning, fill out required paperwork and obtain cabin keys.

Two Bedroom Family Cabins- Basic Daily Cleanings:

1. Empty and clean all trash receptacles. Dispose of trash in an approved location.

2. Kitchen Cleanings: Clean and wipe down the stove and oven (to include the

burners, splash guard, broiler pan and racks), microwave, countertop, sink,

fixtures and the refrigerator (inside, outside, underneath and behind). Wipe down

walls adjacent to sink and counter as needed to remove any splashed dirt or

soap residue. Inspect each kitchen cabinet and clean it if necessary. Clean and

polish all kitchen furniture. If an oven requires cleaning, please run a cleaning

cycle on the oven and advise park office staff that it is occurring at the conclusion

of cleaning for the day.

3. Bathroom Cleanings: Clean and disinfect the shower to include shower surround,

shower base, fixtures and shower curtain. Clean and sanitize the commode.

Wipe the walls adjacent to the sink, commode and shower to remove any

splashed dirt or soap residue. Replace toilet paper on the holder and stack extra

on the shelf above the water heater. Clean the sink, mirror and all chrome

fixtures. Replace shower curtain as needed.

4. Bedroom Cleanings: Sweep and mop floor including behind and underneath the

beds. Spot clean as necessary. Dust lamp and lamp stand. Clean closets.

Wipe all mattresses with a disinfectant. Inspect all dresser drawers. Clean the

mirrors with glass cleaner. Clean and polish all furniture.

5. Living Room Area Cleanings: Sweep and mop floor including moving the

furniture away from the wall and cleaning behind and underneath. Vacuum

furniture cushions including behind and underneath. Spot clean as necessary.

Dust the electric heaters. Dust and polish the lamp stands.

6. Sweep and scrub with mop and appropriate cleaner the kitchen floor, bathroom

floor and the entranceway. Rinse with clear water.

7. Dust all windowsills, doorways, lamps, lampshades and ceiling fan blades.

8. Remove cobwebs, marks and dirt from walls, ceilings, windows, screens and

doors as necessary.

9. Sweep the porch and porch steps. Shake or vacuum any rugs or mats on porch.

Remove any cobwebs from the porch area.

10. The park is responsible for replacing bulbs in any fixture. Notify the park of any

necessary replacements.

11. Check for articles left by the previous occupants. If any are found, tag with the

date and cabin number and turn in at the maintenance building.

12. Adjust the central thermostat to 55 degrees Fahrenheit upon departure between

May and September. Adjust the central thermostat to 65 degrees Fahrenheit

upon departure between September and April.

13. Windows and doors must all be properly secured by Contractor upon departure.

14. Return cabin keys to maintenance building. Any cabin maintenance issues

beyond the scope of this contract must be noted and placed on the Park

Maintenance Supervisor’s desk. If a major problem exists, contact the park office

immediately. Any damage to a cabin caused by the previous occupants must be

reported to the park office immediately before any cleaning is done so that park

staff can investigate.

Two Bedroom Family Cabins- Annual Cleanings:

Annual tasks are to be completed during low occupancy periods (typically during the

winter season). Times are to be coordinated with the Park Maintenance Supervisor.

Cabins will be blocked from reservation for a five (5) day period to accomplish annual

tasks.

All aspects of the basic cleaning are to be completed in addition to the following annual

cleaning tasks.

1. Clean all interior walls, doors and ceilings including the cathedral ceiling area

with a cleaner specific to the surface.

2. Professionally clean all flooring and upholstery by using a hot water/steam

extraction method or other approved equivalent. Approval will be made by the

park manager.

3. Clean oven and burners.

Park Office- As-needed Basis Cleanings:

Park Office cleanings will take place on an as-needed basis, with no more than 12

cleanings per year. Dates and times to be agreed upon by the park and contractor, a

minimum of 2 weeks prior to the requested cleaning. The cleaning of all rooms, except

for the Ranger section, shall be the responsibility of the contractor. The following items

shall be addressed in all areas:

1. Empty & clean all trash receptacles – dispose of trash in approved location

2. Clean interior windows and door glass

3. Dust walls, fixtures, lights, counter tops, behind doors

4. Disinfect doors, counters and all other touch surfaces

5. Clean & disinfect all restroom fixtures

6. Clean & disinfect kitchen and appliances

7. Sweep & mop all hard floor surfaces – vacuum any carpeted floor

IV. INSPECTION OF COMPLETED WORK:

All work performed will be subject to inspection and acceptance by the Park Manager or

designee.

In the event of bed bugs, park staff will immediately notify cleaners. The cabin cleaning will

not be completed and will be rescheduled after treatment. All cleaning supplies will be

disinfected or discarded and replaced at the expense of The Contractor (ex. Mop heads,

brooms/Swiffer’s, rags, etc....) to avoid the spread of bed bugs to unaffected cabins. The

park reserves the right to spray treat for bed bugs; all cabin cleaning supplies being housed

at the park.

V. CONTRACTOR QUALIFICATIONS:

A. This Invitation for Bid (IFB) is reserved for the Small Business Procurement Initiative as

designated in Executive Order 211-09 dated November 21, 2011. Only Self-Certified

Small Businesses which have been certified by the Department of General Services

prior to the bid opening date and time may submit a response to this IFB.

Your self-certification from the Department of General Services must be submitted

along with your IFB response. Failure to produce a valid Self-Certified Small Business

Certificate (which must be dated prior to the opening date of this IFB) will render your

submission non-responsive.

For more information on the Department of General Services Small Business Self

Certification process, please visit: www.smallbusiness.pa.gov.

B. Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21,

2021), the Commonwealth is responsible for ensuring that every Pennsylvania worker

has a safe and healthy work environment and the protections afforded them through

labor laws. To that end, contractors and grantees of the Commonwealth must certify

that they are in compliance with all applicable Pennsylvania state labor and workforce

safety laws. Such certification shall be made through the Worker Protection and

Investment Certification Form (BOP-2201) and submitted with the bid, proposal or

quote. Failure to submit a completed Worker Protection and Investment Certification

Form may render your submission non-responsive.

VI. CONTRACTOR REFERENCES:

After bid opening, and prior to awarding the contract, the Department has the right to

request references (names, addresses and telephone numbers) of similar work performed

in the previous two (2) years as proof of qualifications to perform the work involved in this

contract.

Similar work is defined as prior janitorial services experience in a high-volume, high-stress

environment, that includes the need to meet specific deadlines with quick turnaround time.

Interested vendors must be prepared to show they can prioritize varying daily workload that

included potential interaction with the public and overnight accommodation.

References are an optional tool available to the Department to help determine bidder

capabilities. If any of these references are requested and a bidder cannot supply the

necessary documentation and proof of compliance, the Department reserves the right to

reject the bidder. The decision to both request references or reject bidders based on

inadequate reference will be made solely at the discretion of the Department.

VII. INSURANCE REQUIREMENTS:

The Contractor is required to have in place during the term of the Contract and any

renewals or extensions thereof, the following types of insurance, issued by companies

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Bid Keyssp Janitorial Service

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See also