Emergency Cleaning Services (Dormitories and Apartments)
| Location: | Louisiana |
|---|---|
| Posted: | May 22, 2026 |
| Due: | Jun 1, 2026 |
| Agency: | State Government of Louisiana |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 50016-10354 |
| Publication URL: | To access bid details, please log in. |
| Bid Number | Description | Date Issued | Bid Open Date/Time |
| 50016-10354 |
Emergency Cleaning Services (Dormitories and Apartments) RETURN ALL NECESSARY DOCUMENTS Original: 50016-10354 |
05/22/2026 |
06/01/2026
10:30:00 AM CT
|
|
Contact Information for Bid # 50016-10354
|
| Department | ++ University - Southern University at Baton Rouge |
| Section | Purchasing Department |
| Dept Code | 50016 |
| Contact | Mary Jane Spruel |
| Address |
P.O. Box 9534 Baton Rouge, LA 70813 |
| Phone | 225-771-2800 |
| Fax | 225-771-2026 |
| maryjane_spruel@subr.edu |
Attachment Preview
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Southern University and A&M College
Baton Rouge, Louisiana
Request for Proposal (RFP)
Emergency Cleaning Services
Dormitories & Apartments
Residential Housing
RFP # 50016-10354
All Times are Central Standard (CST)
PROPOSAL DUE: 10:30 AM-June 1, 2026
Proposal Release Date: May 22, 2026
Mandatory Pre-Bid Conference & Site Visit/Tour: May 26, 2026 @ 9:30 AM
Site Visit Location:
Mandatory Pre-bid Conference location:
Physical Plant Department
Benjamin H. Kraft Building
515 James L. Hunt Street
Southern University
Baton Rouge Campus
Site Telephone No. 225-771-4741 or 225-771-6241
2
Deadline for Inquiries by May 27, 2026 @ 2:00 PM
Submit inquiries to: Linda Antoine at
linda_antoine@subr.edu
Deadline to respond to inquiries by 2:00 PM on May 28, 2026
Deadline to submit bid: June 1, 2026 @ 10:30AM
Mail or Deliver all Proposals to:
Linda Antoine
Title: Director of Purchasing
PO Box 9534 or James J. Prestage Drive
JS Clark Administration Building Annex-1st Floor
Baton Rouge, LA 70813 Ph. 225-771-2804
Use link to submit bid online:
http://www.sus.edu/bidcertification Note:
Responses to inquiries/addenda are pasted on LAPAC (La State Procurement website) LAPAC
website: https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/Agency/outMain.cfm
It is the responsibility of the vendor to check LAPAC for addenda.
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OVERVIEW OF THE PROJECT
The purpose of this Request for Proposals (RFP) is to solicit proposals with pricing to provide deep cleaning
twice a year or as needed for the Dormitories and Apartments located on the Southern University Baton
Rouge Campus (SU). This RFP is not to outsource the Southern University cleaning staff, but to provide
services as requested. Services means all labor (custodial, janitorial, and housekeeping), materials,
equipment, and supplies necessary to perform the work in accordance with the requirements defined
throughout this RFP.
INTENT
Based on this RFP, SU will elect to award a single, or multiple responsible contractors based on whose
proposal, conforming to this RFP, is most advantageous to the University, price and other factors
considered. SU reserves the right to issue multiple contracts or to separately procure individual
requirements that are the subject of the contract during the contract term, when deemed by the
University to be in its best interest.
SCOPE OF PROPOSAL
Southern University is seeking proposals from experienced and qualified Contractors for Custodial
Services that will provide maximum value through trained staff, enhanced technology, superior customer
service, streamlined processes, sustainability efforts and reasonable costs. SU requires a clean, safe, and
healthy environment for students, administration and staff at the campus. The scope of the services
required is detailed in the RFP document.
Financial considerations are important but will not be the sole determinant for the award. Within this RFP,
SU challenges the proposers to carefully study and research the unique aspects of campus life and to
submit unique proposals that demonstrate the ability to operate in a performance-based environment
and to maintain quality levels of work.
SU intends for this RFP to result in a contract for a period of (1) year with an option to renew for two (2)
additional years at the pricing and proposal information contained herein upon mutual agreement with
the Contractor.
Southern University maintains the right to cancel because performance is not up to
standard.
Scope of Work: Cleaning
Dormitories
Bethune Hall – 2 floors, 3 Stairwells, Lobby/2 Offices
• 59 Bedrooms
o 118 beds
o 118 closets
o 118 dressers w/drawers
o 59 ceiling fans
o 59 window AC units
• Shower room on each floor
o 4 shower stalls X 2 = 8
• Toilet room on each floor
4
o 7 toilet stalls X 2 = 14
• Sink room on each floor
o 10 sinks X 2 = 20
COST_$_____________________________
Boley Hall – 5 floors, 2 Stairwells, 2 elevators, Lobby/Office
• 60 suite areas
• 60 bathrooms
o 60 toilets
o 60 showers
o 60 sinks
• 240 bedrooms
o 240 beds
o 240 closets
o 240 desks
o 240 chairs
o 240 window AC units
COST____________________________________
Bradford Hall – 2 floors, 3 Stairwells, Lobby/Office/2 study rooms
• 63 Bedrooms
o 126 beds
o 126 closets
• 2 Communal Bathrooms on each floor X 2 = 4
o 20 shower stalls
o 8 sinks
o 4 mirrors
o 16 toilet stalls
o 4 urinals
COST____________________________________
Grandison Hall – 3 floors, 3 Stairwells, Lobby/Office/Study Room
• 57 bedrooms
o 114 beds
o 114 closets
o 114 chests
o 114 desks
o 114 chairs
o 57 sinks
• 6 communal Bathrooms
o 19 sinks
o 17 toilets
o 12 urinals
5
o 24 showers
o 19 mirrors
COST____________________________________
Reed Hall – 2 floors, 2 Stairwells, Lobby/Office
• 35 bedrooms
o 35 window units
o 35 ceiling fans
o 35 sinks
o 70 beds
o 70 closets
o 70 chests
o 70 desks
o 70 chairs
• 2 communal bathrooms
o 2 sinks X 2 = 4
o 4 toilet stalls X 2 = 8
o 4 shower stalls X 2 = 8
o 2 urinals X 2 = 4
COST________________________________________
White Hall – 2 floors, 2 Stairwells, Lobby/office
• 35 bedrooms
o 35 window units
o 35 sinks
o 70 beds
o 70 closets
o 70 chests
o 70 desks
o 70 chairs
• 2 communal bathrooms
o 2 sinks X 2 = 4
o 4 toilet stalls X 2 = 8
o 4 shower stalls X 2 = 8
COST___________________________________________
Camille Shade – 3 floors, elevator, Lobby/Office
• 47 Suites (188 bedrooms, 94 bathrooms)
o 376 beds
o 376 desks/chairs
o 47 tubs with shower (A/B bathrooms)
o 47 walk in showers (C/D bathrooms)
o 94 toilets
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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