Request for Proposal for Facility Projects Construction Manager at Risk

Buford City School
District
Request for Proposal for Facility
Projects Construction Manager at Risk
The Public is hereby informed that the Buford City School System will be receiving
sealed proposals from qualified contractors for a Professional Construction
Manager at Risk (CM@Risk) for Buford Senior Academy Roof/HVAC
Replacement and Buford High School CTE Building.
Sealed proposals shall be sealed and mailed or delivered to Operations
Manager Tommy Lingerfelt, 2625 Sawnee Avenue Buford, Georgia 30518 prior
to 12:00 o'clock pm local time on Monday, October 26th, 2026.
Any proposal received after this date and time shall not be accepted.
The School District reserves the right to reject any or all
proposals/qualifications, to waive technicalities, and to make an award
deemed in its best interest.
Persons with disabilities may request this information be prepared and supplied in
alternative forms by calling (770) 945-5035. This advertisement may be viewed
electronically at www.bufordcityschools.org.

REQUEST FOR PROPOSAL (RFP)
FOR CONSTRUCTION MANAGEMENT-
AT- RISK FOR FACILITY PROJECTS FOR
THE BUFORD CITY SCHOOL SYSTEM
The Buford City School System will receive proposals until Monday, October 26th.
2026 at 12:00 o' clock p.m. for Construction Management-at-Risk services for new
construction projects.
Copies of the RFQ are available by faxing or mailing a request for the
RFQ to:
CM RFQ Attention: Tommy Lingerfelt, Operations Manager
Buford City Schools
2625 Sawnee
Avenue Buford, GA
30518 Phone: (770)
945-5035
Fax: (770) 945-4629
Email: tommy.lingerfelt@bufordcityschools.org
The Buford City School District through its Board of Education reserves
the right to reject any and all proposals and to waive any technicalities and
formalities and to make an award in its best interest.

BUFORD CITY SCHOOL SYSTEM
BUFORD, GEORGIA
REQUEST FOR PROPOSALS FOR
CONSTRUCTION MANAGEMENT SERVICES
INTRODUCTION
The Buford City School System (BCSS) desires to retain the services of a professional Construction
Management (CM) firm for the management, under a construction management/contractor
format, for the construction of certain facility projects. This request covers the projects described
below. The Buford City School System shall have the right to terminate the relationship with
the Construction Management firm at any time without cause and at its convenience. The
District reserves the right, in its sole discretion, to utilize the qualifications and information
submitted in response to this RFQ in evaluating and selecting qualified contractors for
subsequent projects of a similar or related nature that commence within six (6) months
following the submission deadline for this RFQ. Submissions in response to this RFQ does not
guarantee the award of the Project or any subsequent project, nor does it obligate the District
to solicit or award any additional work to any Respondent.
* Buford Senior Academy Roof/HVAC Replacement
* Buford High School CTE Building
To qualify for consideration, a firm shall be prepared to provide the expertise,
resources and personnel experience in project planning, cost management,
project control, pre- construction and construction techniques, value-
engineering analysis, scheduling and quality assurance throughout the
planning and construction phases of the project.
The services to be performed by the CM shall have as their objective the
efficient, economical, and timely delivery of the project by managing the
construction of the project within the time and cost limitations and within
established quality requirements. The services shall be performed during the
pre-construction phase and construction phase including working with owner and
architect in project planning, arrangement of bid packages, bidding and award of
the trade contracts and management of construction until occupancy is
achieved.
SCOPE AND STYLE OF SERVICES TO BE
PERFORMED
In issuing the RFP, it is the intent of BCSS that the successful CM shall
provide the required services for a fixed fee to be mutually agreed upon by the
parties. It is further the intent of BCSS that the successful CM will provide a
Guaranteed Maximum Price (GMP) for the cost of the construction of the

projects to include a Guaranteed Delivery Date (GDD). BCSS also intends that
the successful CM accept the following stipulations:
1. Provide Performance and Material and Labor Payment Bonds in the
amount of 100% of the GMP.
2. Individual Trade Contracts shall be between the CM and the
Trade Contractors, subject to BCSS approval.
3. The CM shall not perform any portion of the project with its own
forces except as may be mutually agreed to by the owner and the CM.
4. The CM will be "at risk" in the proposed undertaking and shall be
responsible for completing the project within the GMP.
5. Should the final cost of the project be less than the GMP, all savings
shall revert to BCSS.
6. An agreed percentage of pay applications shall be held in
retention.
7. BCSS shall have the authority to suspend or terminate performance of
the project.
8. Construction Manager will share with BCSS the calculations and
assumptions on which the CM's proposed GMP is based.
LIST OF REPRESENTATIVE SERVICES TO BE PROVIDED BY THE CM
Project Planning
The CM is expected to work with the owner to plan the project to include:
1. Reviewing ideas and suggestions offered by the owner with regard to feasibility
or constructability.
2. Evaluate designs with respect to constructability issues.
3. Evaluate value-engineering opportunities.
Bidding
and Awarding Phase
1. Arrange bid packages.
2. Develop requirements to assure time, cost and quality control during
construction.
3. Provide a provisional construction schedule for issuance with the bid package.
4. Identify bidders and generate bidder interest.
5. Schedule and conduct pre-bid conferences in conjunction with the architect
and representatives from BCSS.
6. Advertise and distribute bidding documents.
7. Monitor bidder activity.
8. Review and analyze bids and recommend awards.
9. Update schedule.

Construction Phase
1. Maintain on-site staff for construction management.
2. Establish and maintain coordinating procedures.
3. Develop and maintain a detailed schedule including delivery, approvals,
inspection, testing construction and occupancy.
4. Conduct and record job meetings.
5. Prepare and submit change order documentation for approval of the
architect and BCSS.
6. Maintain a system for review and approval of shop drawings.
7. Maintain records and submit routine reports to architect and BCSS.
8. Maintain quality control and ensure conformity to contract documents.
9. Provide cost control through progress payment review and verification according
to the approved schedule and contract amounts.
10. Coordination of post completion activities, including the assembly of guarantees,
manuals and the owner's final acceptance.
SELECTION OF CM
The services being sought under the RFP are considered professional in nature.
Consequently, the evaluation of the proposals will be based upon consideration of the
demonstrated qualifications and capabilities of the proposers which will result in an
award that is in the best interest of BCSS.
Factors to be considered in the evaluation include:
1. Completeness of the Proposal (5%);
2. The capability of the proposer to deliver the services in an efficient and timely
manner (15%);
3. Responses from at least three (3) references for whom the proposer
has performed similar services (10%);
4. Composition and qualifications of the persons designated to form the proposer's
staff for the services required under the RFQ (10%);
5. Previous record of the proposer while performing as main contractor on
school facilities projects (15%);
6. Intangibles which best demonstrate the proposer's ability to provide services to
BCSS, including but not limited to, bonding, financial strength, work in Buford,
etc.) (10%);
7. Applicability of recent projects completed as it relates to Buford City Schools'
projects in scope, complexity and similarity (25%);
8. Claims history (10%).
Evaluations will be performed by a committee. Following completion of the initial
evaluations, if deemed necessary by the committee, up to three firms deemed best
qualified in the sole opinion of the committee may be granted an opportunity to appear
before the Evaluation Committee to make an oral presentation and submit to an
interview. Information on the presentation will be provided to the firms selected.

After evaluations, the committee shall identify the CM firm it will recommend based on
the above process and criteria Fees, general conditions and reimbursables will be
negotiated with the selected firm on a project by project basis. If negotiations fail the
second ranked firm will be considered. BCSS reserves the right to accept or reject any
and all proposals in response to this RFP.
This will be a competitive negotiation process. BCSS reserves the right to reject all
proposals/qualifications and issue another Request for Proposals (RFP). This RFP
does not commit BCSS to reimburse potential contractors for proposal submission
costs.
RECEIPT AND CONTENT OF PROPOSALS/QUALIFICATIONS
Proposals shall be received until 12:00 p.m., Monday, October 2 6, 2026. Proposals
received after this time will be marked LATE and not considered. All proposals are to be
submitted, in sealed packages marked "Response to CM RFQ". Proposals shall be sent
via U.S. Mail, courier service such as Federal Express or United Parcel Service or hand
delivered. No proposals shall be accepted via fax transmission regardless of time of
delivery. Three (3) copies of the proposal shall be sent or delivered to:
CM RFP
Attention: Tommy Lingerfelt, Operations Manager
Buford City School System
2625 Sawnee Avenue
Buford, Georgia 30518
Failure to comply with the above directions, may result in rejection of such
proposal/qualifications.
Questions concerning the RFP should be FAXED to Tommy Lingerfelt at (770)
614-5220 or emailed to tommy.lingerfelt@bufordcityschools.org
To be considered for acceptance, the proposals shall contain the following minimum
information to be presented as set out in the format and sequence shown.
1. Firm History & Information
Briefly describe your firm, its officers and executive management. Furnish an
organizational chart for you firm specifically indicating those who will be involved
in this program.
2. Related Experience
Provide a list of all projects, including construction delivery method,
completed in the past (5) years within 50 miles of Buford City School
System.
3. Project Approach
Provide a brief outline and description of your firm's approach for a program of
this nature.

4. Bonding Information
* Provide the name, address, telephone number and contact for your surety
and bonding agent.
* List your total bonding capacity and the total value of all projects currently
under construction.
5. Financial Information
Provide information about the company in sufficient detail to allow its financial
strength and credit worthiness to be evaluated.
6. Claims History
List all litigations, arbitrations and mediations in which the firm has been involved
in the past five (5) years. This involves claims for more than $50,000 made by an
owner against the firm or by the firm against the owner and indicate the
disposition of each such claim, the name of the owner and the nature of the
claim.
7. Current Projects
List all major projects with which the firm is currently involved and identify the
firm's role on the project (e.g. contractor, construction manager).