Anderson Cemetery Road Drainage and Paving Project

08/27/2026 NOTICE OF SOLICITATION: INVITATION TO BID #FY27-ENGCP-001-2
METTS ROAD DRAINAGE & ROAD REPAIRS PROJECT
NOTICE OF SOLICITATION - INVITATION TO BID:
Bulloch County Board of Commissioners
Engineering Department
FY27-ENGCP-003-1: Anderson Cemetery Road Drainage and Paving Project
DESCRIPTION OF PROJECT
The Bulloch County Board of Commissioners is accepting sealed bids from GDOT Prequalified
Contractors for the following project: FY27-ENGCP-003-1: Anderson Cemetery Road Drainage & Paving
Project. The project consists of drainage and paving improvements along the existing unpaved portion
of Anderson Cemetery Road beginning just west of the entrance into the Cornerstone Point Subdivision
at Landmark Circle and extending approximately 1,800 LF to Clifton Road. The project involves road
construction operations including traffic control, erosion control, grading, storm drainage, subgrade,
graded aggregate base, asphalt paving, signing & marking, and final stabilization. The intersection of
Anderson Cemetery Road and Landmark Circle is located at latitude 32.321067 and longitude -
81.735813. The intersection of Anderson Cemetery Road and Clifton Road is located at latitude
32.322241 and longitude -81.741660.
TIME ALLOWED FOR PERFORMANCE
The project shall commence immediately after the County's issuance of Notice to Proceed. The
Contractor shall achieve Substantial Completion of the work and certification of same no later than
one hundred eight (180) consecutive calendar days following the date of issuance of Notice to
Proceed and shall achieve Final Acceptance of the work and certification of same no later than two
hundred ten (210) consecutive calendar days following the date of issuance of Notice to Proceed.
TERMS AND TIME OF PAYMENT
The contractor shall receive payment within fifteen (15) days of receipt of an approved invoice for
quantities installed, with a retainage factor of 10% as stated in the bid documents and example
contract. The County reserves the right to increase or decrease quantities for any work items from the
awarded contract. Payment shall be based on the actual approved quantities of work performed, with
no adjustment in the bid unit price.
AWARD AND RESERVATIONS
It is understood and agreed that in consideration of the sum of One Dollar and No/100 ($1.00) cash in
hand paid, receipt whereof is hereby acknowledged, the bidder agrees that this bid shall be an option,
which is hereby given to the Purchaser to accept or reject this bid at any time within thirty (30) calendar
days from the date on which it is opened and read. It is expressly covenanted and agreed that this bid
is not subject to withdrawal by the bidder during the term of said option. The party submitting the bid is
solely responsible for delivering the bid to the exact location and by the time stated. Award will be made
to the lowest responsive and responsible bidder whose bid meets the requirements and criteria set
forth herein; provided, however, that Bulloch County reserves the right to reject any and all bids and to
waive any technicalities or informalities. Bulloch County reserves the right to use or not use any
alternate bid associated with this solicitation.
OBTAINING PLANS, SPECIFICATIONS AND BID FORMS
A bid package may be requested by emailing the Procurement Office at
Procurementeng@bullochcounty.net or by going to the County's website:
https://bullochcounty.net/bid-opportunities/, or by going to the Georgia Procurement Registry website:
https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview.
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08/27/2026 NOTICE OF SOLICITATION: INVITATION TO BID #FY27-ENGCP-001-2
METTS ROAD DRAINAGE & ROAD REPAIRS PROJECT
It will be the sole responsibility of the bidders to periodically check all websites for addenda
associated with bidding for this project. Failure to include a signed copy of any addenda issued
for this project in the submitted bid package will result in the submitted bid not being
considered for this project. For all questions concerning the bid, please email the Procurement
Office at Procurementeng@bullochcounty.net and include the project identifier FY27-ENGCP-
003-1 in the subject line of the email.
AMOUNT OF PROPOSAL GUARANTY
A bid bond in the amount of 5% of the total bid is required to be submitted with the bid. If the
contract is awarded, the successful bidder will be required to furnish payment and
performance bonds in the amount of the contract. Sureties for bid bonds, payment bonds, and
performance bonds must be good and solvent sureties licensed to do business in the State of
Georgia and must be on the U.S. Treasury Department's list of approved sureties in Circular
570.
TIME AND PLACE FOR SUBMISSION AND OPENING OF BIDS
Bidders are responsible for the actual delivery of sealed bids during normal business hours to
the Bulloch County Procurement Office. NO ELECTRONIC SUBMITTALS ACCEPTED. The
original bid along with one (1) copy and supporting documents must be submitted in a sealed
clearly marked envelope. The deadline for receipt of all bids is October 16, 2026 at 11:00AM
EDT, at which time the bids will be publicly opened and the cost components read and
recorded at the Bulloch County North Main Annex, 115 N. Main St., Statesboro, GA 30458. The
bid review team will then proceed to determine conformity with the specifications and other
criteria. Upon closure of the review, the County Engineering Office will recommend selection
of a contractor to the Board of Commissioners for final approval at their next subsequent
regular meeting.
TERMS AND CONDITIONS OF PROCUREMENT
BID IDENTIFICATION: The outside of the sealed envelope shall include the wording:
Bid# FY27-ENGCP-003-1
Anderson Cemetery Road Drainage & Paving Project
Engineering Department
Bid Opening: October 16, 2026, 11:00 AM EDT
Attn: Procurement Director
Disqualification
Bids may be disqualified for: a) receipt of the bid by the County past the stated deadline; b) any
irregularities; c) unbalanced unit price or extensions; d) unbalanced value of any items; e)
failure to complete proposal information correctly; or f) failure to comply with restrictions to
proposers. If in the opinion of the Bulloch County Board of Commissioners, the vendor is not
in a position to perform the contract, the bid may be disqualified. The County reserves the right
to waive any minor informality or irregularities.
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METTS ROAD DRAINAGE & ROAD REPAIRS PROJECT
Restrictions to Proposers
No employee of Bulloch County shall have a financial interest either directly or indirectly in the
purchase of or contract for any goods or services, nor in any firm, corporation, partnership,
limited liability company, or any other legal entity furnishing any goods or services to Bulloch
County or any of its departments. For the purposes of this provision, indirect financial interest
includes, but is not necessarily limited to, the financial interest of an employee's spouse.
Lawsuits/Bribery
Prospective vendors shall disclose any record of pending lawsuits, criminal violations and/or
convictions, etc., conflicts of interest, or contract defaults.
Liability
The County is not liable for any cost incurred in the preparation of the bid. Nor is the County
bound by any information provided unless reduced to writing and distributed as a written
addend
Clarification of submittals
The County reserves the right to seek clarification of any point in a respondent's bid, or to obtain
additional information.
Correction or withdrawal of bids, cancellation of awards
Correction or withdrawal of bids after the deadline for submitting bids has passed, or
cancellation of awards or contracts may be permitted only to the extent that the vendor can
show by clear and convincing evidence that a clerical mistake of non-judgmental character
was made, or where the withdrawal or cancellation is in the best interest of the County.
County Obligations:
Bulloch County has a standing policy to disqualify or withhold compensation to vendors,
contractors and professional consultants if there are existing obligations to Bulloch County for
any liens, ad valorem taxes, licenses or other financial remittances due to the county.
Forms
The bidder shall complete all forms included in Attachment A, including a) Bid Form; b) Non-
Collusion Affidavit; c) Bidder Declaration; d) Contractor Affidavit; e) Subcontractor Affidavit.
Award
If awarded, the project will be awarded to the lowest reliable GDOT Prequalified Contractor.
The bidder to whom the award is made will be notified at the earliest possible date. The
purchaser reserves the right to reject the award to a vendor who has previously failed to
perform properly, or to complete on time contracts of a similar nature.
Contract
The successful bidder will be required to execute a contract in the form attached hereto as
Attachment D.
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08/27/2026 NOTICE OF SOLICITATION: INVITATION TO BID #FY27-ENGCP-001-2
METTS ROAD DRAINAGE & ROAD REPAIRS PROJECT
Insurance
The successful bidder shall purchase from and maintain in a company or companies
authorized to do business in the state of Georgia the following types of insurance:
A. Statutorily required workers' compensation insurance.
B. General comprehensive liability insurance, with an endorsement naming the
County and its officials, officers, and employees as additional insureds, and with
limits of not less than $1,000,000.00 per occurrence and $2,000,000.00 aggregate.
C. Auto liability insurance, with an endorsement naming the County as an additional
insured, and with limits of not less than $1,000,000.00 per occurrence and
$2,000,000.00 aggregate.
The Contractor shall provide the County with certificates of insurance prior to the start of
construction and thirty (30) days' written notice prior to cancellation and registered as a
corporate surety in the most recent edition of Circular 570 of the United States Department of
the Treasury.
PROJECT PROFILE
The project consists of drainage and paving improvements along the existing unpaved portion
of Anderson Cemetery Road beginning just west of the entrance into the Cornerstone Point
Subdivision at Landmark Circle and extending approximately 1,800 LF to Clifton Road. The
project involves road construction operations including traffic control, erosion control,
grading, storm drainage, subgrade, graded aggregate base, asphalt paving, signing & marking,
and final stabilization. The intersection of Anderson Cemetery Road and Landmark Circle is
located at latitude 32.321067 and longitude -81.735813. The intersection of Anderson
Cemetery Road and Clifton Road is located at latitude 32.322241 and longitude -81.741660.
Refer to the project plans produced by Pape-Dawson dated March 19, 2026, for more
information. Project plans will be a separate attachment.
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08/27/2026 NOTICE OF SOLICITATION: INVITATION TO BID #FY27-ENGCP-001-2
METTS ROAD DRAINAGE & ROAD REPAIRS PROJECT
SPECIFICATIONS AND SPECIAL PROVISIONS
Approximate bid quantities for unit cost pricing are included in Attachment A, Form A: Bid
Form, as attached. In addition to bidding on proposed quantities, the following special
provisions for this project shall apply:
1. The project shall commence immediately following the County's issuance of the
notice to proceed. The Contractor shall achieve Substantial Completion of the work
and certification of same no later than one hundred eighty (180) consecutive calendar
days following the date of issuance of Notice to Proceed and shall achieve Final
Acceptance of the work and certification of same no later than two hundred ten (210)
consecutive calendar days following the date of issuance of Notice to Proceed.
2. Substantial Completion is defined as the point where the work can be utilized as
intended and the owner gains beneficial use, such as when the roadway is paved with
final signing & markings and open to traffic.
3. The Owner and the Contractor agree that time is of the essence in this contract and that
the Owner's damages will be difficult or impossible to estimate should the Contractor
fail to achieve Substantial Completion within one hundred eighty (180) consecutive
calendar days or Final Acceptance within two hundred ten (210) consecutive
calendar days as stated in the above schedule, plus any time extensions made in
accordance with Specification 4 herein. Therefore, should the Contractor fail to achieve
Substantial Completion or Final Acceptance within the specified times, the Owner and
the Contractor agree that the Contractor shall continue the work and shall pay to the
Owner the sum of $150.00 per calendar day as liquidated damages, and not as a
penalty, for each calendar day that the work continues beyond the specified completion
date for Substantial Completion or Final Acceptance, as applicable. The Owner shall
have the right to withhold any liquidated damages from amounts otherwise due the
Contractor.
4. Contract time may only be modified through a Change Order approved by the County.
Any claim for a change in contract time shall be based on written notice within 30 days
of the occurrence of the event giving rise to the claim and stating the nature of the claim.
Notice of the extent of the claim with supporting data shall be delivered within 60 days
of the occurrence. Extensions to contract time shall be based on, but not limited to,
occurrences such as acts or neglect by the County or others, additional work, fires,
floods, abnormal weather conditions, epidemics, or acts of God.
5. Except as hereinafter specified, all material and workmanship shall be in strict
accordance with the current Georgia Department of Transportation (GDOT) Standard
Specifications for Construction, 2021 and GDOT Supplemental Specifications for
Construction, 2024 edition or as subsequently amended.
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08/27/2026 NOTICE OF SOLICITATION: INVITATION TO BID #FY27-ENGCP-001-2
METTS ROAD DRAINAGE & ROAD REPAIRS PROJECT
6. The Contractor is responsible for implementing and maintaining all traffic control on the
project in accordance with the current edition of the Manual on Uniform Traffic Control
Devices (MUTCD) and current GDOT Traffic Control Section 150. Traffic Control is subject
to the review and approval of the County Engineering Office.
7. The Contractor is responsible for coordinating work with property owners within the
project limits to ensure access to properties is adequately maintained. The Contractor
is responsible for any damage to these properties as a result of the work during
construction.
8. All proposed materials shall be submitted to and approved by Bulloch County
Engineering or approved representative (i.e. asphalt job mix, reinforced concrete
pipe, graded aggregate base material, reinforced steel suppliers, concrete batch plant
producers, concrete products, pipe, precast, etc.).
9. Contractors shall bid on only those items provided in the bid schedule. No alternative
material types submitted by the contractor will be considered during the bidding phase,
unless approved by the Engineer of Record Pape-Dawson and resulting in an addendum
addressing the request is issued.
10. The quantities shown on the Bid Form are estimated for bidding purposes only. The
County makes no representation; either expressed or implied, that the scope of work
described is a minimum or maximum for any item.
11. All required construction layout and staking is the responsibility of the Contractor.
12. The contractor is responsible for cleaning up all construction waste materials and trash
related to the contractor's work from the project site prior to retainage being released.
13. The successful bidder shall furnish satisfactory performance and payment bonds each
in an amount not less than one hundred percent (100%) of the total contract price from
a good and solvent surety licensed to do business in the State of Georgia and registered
as a corporate surety in the most recent edition of Circular 570 of the United States
Department of the Treasury.
14. The successful bidder shall purchase from and maintain in a company or companies
authorized to do business in the state of Georgia the following types of insurance:
statutorily required workers' compensation insurance; general comprehensive
insurance, with an endorsement naming the County and its officials, officers, and
employees as additional insureds, and with limits of not less than $1,000,000.00 per
occurrence and $2,000,000.00 aggregate; auto liability insurance, with an
endorsement naming the County as an additional insured, and with limits of not less
than $1,000,000.00 per occurrence and $2,000,000.00 aggregate. The Contractor shall
provide the County with certificates of insurance prior to the start of construction and
30 days written notice prior to cancellation.
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08/27/2026 NOTICE OF SOLICITATION: INVITATION TO BID #FY27-ENGCP-001-2
METTS ROAD DRAINAGE & ROAD REPAIRS PROJECT
15. Other contractors or municipalities may be working on this project during the life of the
contract awarded for performing this work. Bulloch County reserves the right to
coordinate the work being performed on the same project by different forces and further
reserves the right to schedule the construction in a sequence most advantageous to the
County and convenience to the public. Also, certain public and private utilities and
public agencies may be working within the project limits. No claims for extra
compensation or adjustments in unit prices will be allowed the contractor because of
any delay, inconvenience or extra work caused by other parties working on the project.
16. The Contractor shall be responsible for coordination of the existing utilities as shown
on the project plans during the course of project delivery. The Contractor shall ensure
protection of all existing utilities during construction of this project. Any utilities
damaged by the Contractor shall be repaired in accordance with the related utility's
specifications at the Contractor's expense.
17. The County shall make monthly progress payments on account of the contract, less
retainage of ten percent (10%), based upon the Contractor's submission to the County
of an invoice detailing the work completed. The period covered by each invoice shall be
one calendar month ending on the last day of the month, and payment shall be due
within fifteen (15) days of the County's receipt of the invoice. Each invoice shall be
accompanied by appropriate documentation of the quantities for which payment is
requested.
18. Project Management and Construction Engineering Inspection will be performed by
Bulloch County representatives.
19. Any removal and/or resetting of existing road signs shall be incidental to the work and
included in the overall price bid for the project.
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METTS ROAD DRAINAGE & ROAD REPAIRS PROJECT
20. The County has the right to terminate the contract. Termination for Failure to Timely
Return Signed Contract, Insurance Certificate, and Bonds: The signed contract,
Certificate of Liability Insurance, and the performance and payments bonds must be
returned to the County Engineer within thirty (30) calendar days of receipt of notice of
award. Failure to do so may result in withdrawal of award and termination of contract.
Termination for Cause. Should the Contractor neglect to prosecute the work properly,
or fail to perform any provision of the contract, the County, after seven (7) days' written
notice to the Contractor and its surety, if any, may, without prejudice to any other
remedy the County may have, make good the deficiencies and may deduct the cost
thereof from the payment then or thereafter due the Contractor or, at the option, may
terminate the contract and take possession of all materials, tools and, and finish the
Project by such means as the County sees fit; and if the unpaid balance of the Contract
Sum exceeds the expense of finishing the Project, such excess shall be paid to the
Contractor, but if such expense exceeds such unpaid balance, the Contractor shall pay
the difference to the County. Termination for Convenience. The County shall also have
the right to terminate this contract at any time for any reason by giving at least thirty (30)
days' written notice to the Contractor. In such event, the Contractor will be paid a fair
and reasonable payment as determined by the County for the work completed as of the
date of termination.
21. The Contractor will be required to provide Construction Material Testing for acceptance
of all materials used during construction delivery of this Project. All sampling and
testing performed shall meet acceptance requirements in accordance with GDOT 2021
Standard Specifications edition or as subsequently amended. All quality
assurance/quality control sampling and testing shall be performed by a GDOT
prequalified consultant in Area Class 6.04(a) Laboratory Materials Testing and Area
Class 6.04(b) Field Testing of Roadway Construction Materials. The Contractor shall
submit a consultant from the current GDOT prequalified list to the County for review
and acceptance. The Contractor will also make available to the County upon request a
copy of the Agreement between the Contractor and the Construction Materials Testing
Firm.
22. The Contractor shall maintain the entire Project limits beginning with the County's
issuance of Notice to Proceed with construction operations to written Final Acceptance
of the Project. This maintenance shall constitute continuous and effective work
prosecuted day by day with adequate equipment and forces to the end that the roadway
and structures are kept in satisfactory condition at all times. This includes maintenance
of the existing unpaved roadway and existing drainage ditches/outfalls along Anderson
Cemetery Road. The Bulloch County Road Department will not maintain the roadway
involved with this Project. All costs associated with maintenance as described in the
aforementioned shall be included in the overall bid price for the project.
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METTS ROAD DRAINAGE & ROAD REPAIRS PROJECT
23. Immigration: On July 1, 2009, the Georgia Security and Immigration Compliance Act (SB
529, Section 2) became effective. All employers, contractors and subcontractors
entering into a contract or performing work for Georgia's public employers in the
amount of $2,500 or more must sign an affidavit that he/she has used the E-verify
System. This includes out-of-state contractors. E-verify is a no-cost federal
employment verification system to insure employment eligibility. For more information
on E-verify please go to http://www.dhs.gov/e-verify. An affidavit is enclosed in this
solicitation. All Proposers are to read and complete the E-verify Contractor Affidavit
enclosed to be returned with response. Failure to do so will result in your solicitation
response being rejected as non-responsive.
If you use a third-party administrator, do not enter their name in place of the Federal
Work Authorization E-verify Company ID#; the administrator's name does not replace
the actual number. You must contact your administrator for the number and the date of
authorization (when the number became effective).
If you only include the third-party administrator's name and not your company's actual
authorization number, this will result in your solicitation response being rejected as
non-responsive.
There are no alphanumeric characters in the E-Verify Company ID#, only numerical digits.
BID SUBMISSION FORMAT
Please submit one (1) original bid document and (1) copy in a sealed envelope clearly marked
on the outside as follows:
Bid# FY27-ENGCP-003-1
Anderson Cemetery Road Drainage & Paving Project
Engineering Department
Bid Opening: October 16,2026 11:00 AM EDT
Attn: Procurement Director
All sealed bids must be delivered to the Bulloch County Procurement Office at 115 N. Main St,
Statesboro, GA 30458, no later than October 16, 2026, at 11:00 AM EDT, at which time and
place the bids will be publicly opened and read aloud. LATE BIDS WILL NOT BE CONSIDERED.
Bids should be bound or stapled whereby additional copies can be easily made by county staff.
Pages should be 8 12" X 11" in size with larger sheets folded to fit within bindings. The bid
package should be ordered in the following format. All forms must be completed, signed and
notarized where indicated. Failure to include any of the listed documentation will be
justification not to accept a submitted sealed bid for this project:
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METTS ROAD DRAINAGE & ROAD REPAIRS PROJECT
Bid Bond: In the amount of 5% of the total bid
Attachment A Required Forms, Form A: Bid Form
Attachment A Required Forms, Form B: Non-Collusion Affidavit
Attachment A Required Forms, Form C: Bidder Declaration
Attachment A Required Forms, Form D: Contractor Affidavit
Attachment A Required Forms, Form E: Subcontractor Affidavit
Attachment B: Project Location Map
Attachment C: Example Contract
All bids must be USPS mailed, hand delivered, or parcel delivery service delivered to the
following address, no faxes or emails are accepted for sealed bids:
Bid# FY27-ENGCP-003-1
Anderson Cemetery Road Drainage & Paving Project
Engineering Department
Bid Opening: October 16, 2026, 11:00 AM EDT
Attn: Procurement Director
Bidders will be fully responsible for the delivery of their bids in a timely manner. Reliance
upon U.S. Mail or other carriers is at the bidder's risk. Late bids will not be considered.
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