UPPER L1 RAMP CONCRETE REPAIR AT FS1

CITY OF MILLEDGEVILLE, GEORGIA
INVITATION TO BID
BID #60550-2027-0003
Upper L1 Ramp Concrete Repair, Fire Station 1
201 W Thomas Street, Milledgeville, GA
For all questions about this BID contact:
Jacque Huley, CPPB, Procurement Manager/Deputy Clerk
(478) 414-4009 phone
(478) 414-4418 fax
jhuley@milledgevillega.us
Deadline:
Friday, October 16, 2026 @ 3:30 p.m.

1.0 INTRODUCTION
The Invitation for Bid is intended to provide interested vendors with sufficient
information to guide them through the development of their proposed bid to repair the
L1 Upper Ramp Concrete at Fire Station 1, 201 W. Thomas Street, Milledgeville, GA
31061.
In responding to this bid, it is important that all vendors follow the prescribed format so
that each vendor will be providing comparable data to that submitted by other vendors
and thus be assured of fair and objective treatment in the City's review and evaluation
process.
1.2 Schedule of Events
This Invitation for Bid will be governed by the following schedule:
DATES
Release of Bid Wednesday, September 23, 2026
Deadline for written questions Thursday, October 8, 2026
Answers to written questions Friday, October 9, 2026
Proposals due Friday, October 16, 2026, at 3:30 PM
1.3 Restrictions on Communications with Staff
All questions about this bid must be submitted in the following format:
Company Name
1. Question
Citation of relevant section of the bid
Questions must be in writing to the Procurement Manager/Deputy Clerk:
Address: Jacque H. Huley, CPPB
Procurement Manager/Deputy Clerk
City of Milledgeville
P. O. Box 1900, Milledgeville, GA 31059
127 E. Hancock Street, Milledgeville, GA 31061
E-mail: jhuley@milledgevillega.us
Fax: 478.414.4418
No questions other than written will be accepted. No response other than written will be
binding upon the City of Milledgeville. Questions will be combined into one list of
questions and responses and will be sent to all vendors who have received the bid
document.
2.0 COMPANY BACKGROUND & EXPERIENCE
2.1 Experience
The vendor will provide a list of all clients for whom similar services, as detailed in this
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bid, have been provided during the past 5 years. The list must include:
* Dates of service
* Name of contact person
* Title of contact person
* Phone number of contact person
The vendor will also disclose any services terminated by the client(s) and the reason(s)
for termination.
Failure to provide this information will disqualify the bid submission.
3.0 BID
3.1 Packaging of Bid
Submissions must be by the following method:
Hard copies in a sealed package containing two (2) signed copies. The sealed package
must be labeled as follows:
(Vendor Name)
BID #60550-2027-0003
Upper L1 Ramp Concrete Repair
Fire Station 1, 201 W Thomas Street, Milledgeville, GA 31061
Vendor response to this bid must consist of the following documents:
* Bid Sheet.
* Documented experience including Letters from three (3) references or list of
three references.
3.2 Submission of Bid
The original and two (2) copies of the bid response must be delivered no later than
3:30 P.M. on Friday, October 16, 2026.
Proposals must be submitted to:
City of Milledgeville
127 E. Hancock Street
Milledgeville, GA 31061
Attention: Mrs. Jacque Huley, CPPB, Procurement Manager/Deputy Clerk
Any proposal received after the due date and time will not be evaluated.
3.3 Rejection of Bid/Cancellation of Bid
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The City of Milledgeville reserves the right to reject any or all bids, to waive any
irregularity or informality in a bid, and to accept or reject any item or combination of
items, when to do so would be to the advantage of the City. It is also within the right of
the City to reject bids that do not contain all elements and information
requested in this document. The City reserves the right to cancel this bid at any
time.
4.0 TERMS AND CONDITIONS
4.1 Bid Amendments
The City of Milledgeville reserves the right to amend this bid prior to the proposal due
date. All amendments and additional information will be sent to all vendors who have
received the bid document.
4.2 Bid Withdrawal
A submitted proposal may be withdrawn prior to the due date by a written request to
the Purchasing Coordinator. A request to withdraw a proposal must be signed by an
authorized individual.
4.3 Bid Costs
The cost for developing the bid or the submission of the bid is the sole responsibility of
the vendor. The City of Milledgeville will not provide reimbursement for such costs.
4.4 Responsibilities of Prime Contractor
The successful vendor will be considered as the prime contractor and will be required to
assume total responsibility of services offered in the proposal whether or not the
company is the manufacturer, producer, value added reseller, author, or supplier of the
items. The City of Milledgeville will consider the successful vendor to be the sole point
of contact with regard to all contractual matters, including performance or service
unless otherwise stated.
Prior to final selection, vendors may be required to submit additional information that
the City of Milledgeville may deem necessary to determine the vendor's qualifications.
4.5 Firm Price
Mark-up Price offered by the vendors will be firm and not subject to increase during the
term of any agreement between the City of Milledgeville and the successful vendor.
4.6 Execution of Agreement
Upon evaluation and acceptance of a bid, successful bidder will have to complete
vendor application documentation before purchase order will be executed. Only after
purchase order has been signed by the City Manager can delivery begin. In the event
that the successful vendor fails, neglects or refuses to execute the purchase order
within ten (10) days after the mailing of said purchase order, the City of Milledgeville
may at its option terminate and cancel its action in awarding the bid and the purchase
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order shall become null and void and of no effect. Incorporated by reference into the
purchase order will be all of the information presented in or with this bid and the
vendor's response thereto, and all written communications between the City of
Milledgeville, its agents, and the successful vendor whose bid response is accepted.
4.7 Insurance
Vendor shall purchase and maintain such insurance as is appropriate for the service
being performed and as will provide protection from claims which may arise out of or
result from vendor's performance of the service and other obligations under this
agreement, whether it is to be performed by vendor, any subcontractor or supplier, or
by anyone directly or indirectly employed by them to perform any of the service, or by
anyone for whose acts any of them may be liable. Before commencement of product
delivery, vendor shall deliver to the city certificates of insurance and other evidence of
insurance which city may reasonably request.
4.8 Exemption from Federal Excise & Sales Tax
The City of Milledgeville is exempt from federal excise tax and sales tax. Delivered
price shall be exclusive of such taxes.
4.9 Statement of Time
Time, when stated as a number of days, shall include Saturdays, Sundays, and legal
holidays.
4.10 Conflict of Interest
If a vendor has any existing client relationship that involves the City of Milledgeville, the
vendor must disclose each relationship.
5.0 SPECIFICATIONS/SCOPE OF WORK
Milledgeville Fire Rescue Services
Service Station 1 - Upper L1 Ramp Concrete Replacement
Project Location:
201 West Thomas Street
Milledgeville, GA 31061
Project Overview
The Contractor shall furnish all labor, materials, equipment, supervision, permits (if
required), and incidentals necessary to demolish and replace the existing deteriorated
concrete pad located at the Upper L1 Ramp of Milledgeville Fire Rescue Service Station
1.
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Because this is an active emergency response facility, the Contractor shall coordinate all
work to minimize disruptions to Fire Rescue operations and maintain safe access
throughout the duration of the project.
Scope of Work
The Contractor shall perform the following work:
1. Conduct a mandatory pre-bid site visit to inspect existing conditions prior to
submitting a price proposal. The Contractor shall verify field dimensions, evaluate
the existing pavement and subgrade conditions, and determine whether the
proposed concrete section will adequately support the operational loading of the
Fire Department's ladder truck. Any concerns shall be identified prior to bid
submission.
2. Demolish and remove approximately 40 feet x 40 feet of existing degraded
concrete pavement.
3. Properly dispose of all demolished materials in accordance with applicable
federal, state, and local regulations.
4. Protect the existing fire station building, adjacent pavement, utilities,
landscaping, and other improvements from damage during demolition and
construction. The Contractor shall be responsible for repairing any damage
caused by construction activities at no additional cost to the Owner.
5. Excavate and prepare the subgrade to accommodate a 6-inch-thick reinforced
concrete slab. The subgrade shall be compacted to industry standards and
capable of supporting emergency vehicle traffic.
6. Install reinforcing steel (rebar) and securely dowel/tie the new slab into the
existing concrete pavement to provide structural continuity.
7. Install new concrete pavement with a minimum thickness of 6 inches, finished to
provide proper drainage and a durable driving surface suitable for heavy
emergency apparatus.
8. Provide a smooth, continuous transition between the new concrete pavement
and the existing asphalt (blacktop) leading to West Thomas Street. The finished
surface shall eliminate abrupt elevation changes that could impact emergency
vehicle operations.
9. Saw-cut all joints as required and provide expansion/control joints in accordance
with accepted concrete construction practices.
10. Restore disturbed areas to original condition upon completion of the work.
Concrete Requirements
The Contractor shall provide pricing for the following:
* Base Bid: 6-inch reinforced concrete pavement.
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* Alternate Line Item: Additional cost to provide fiber-reinforced concrete in
lieu of standard concrete reinforcement. This shall be listed as a separate line
item in the proposal.
Schedule
Because Milledgeville Fire Rescue Station 1 is a fully operational emergency response
facility, the Contractor shall include with the proposal:
* Estimated project start date.
* Total calendar days required to complete the work.
* Proposed construction schedule identifying major work activities.
* Estimated concrete curing time before emergency apparatus can safely utilize the
new pavement.
* Any anticipated interruptions to station access and proposed mitigation
measures.
Work shall be coordinated with Fire Rescue personnel to ensure emergency response
capabilities remain operational throughout construction.
Quality Requirements
All materials and workmanship shall comply with the latest editions of applicable local,
state, and national codes and standards, including recognized industry standards for
concrete pavement construction. All work shall be performed in accordance with
manufacturer recommendations and accepted construction practices.
Contractor Responsibilities
The Contractor shall:
* Verify all field dimensions prior to construction.
* Maintain a clean and safe work site at all times.
* Provide all traffic control and pedestrian safety measures required during
construction.
* Remove all construction debris upon completion.
* Repair any damage caused by construction activities.
* Coordinate work with the Owner to minimize operational impacts.
Proposal Requirements
Each proposal shall include, at a minimum:
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* Lump Sum Price for the complete scope of work.
* Separate line-item price for fiber-reinforced concrete.
* Project schedule and estimated completion timeline.
* Confirmation that the proposed pavement section is designed to support the
loading requirements of the Milledgeville Fire Rescue ladder truck.
* Warranty information for workmanship and materials.
* Proof of insurance and applicable licensing.
In accordance with Ordinance 0-1102-001, Local Vendor Preference Provisions may
apply if a local vendor is within prescribed margin of non-local low bidder.
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BID SHEET
IFB #60550-2027-0003
UPPER L1 RAMP CONCRETE REPAIR,
FS1, 201 W THOMAS ST, MILLEDGEVILLE, GA
DESCRIPTION
COST
* BASE BID
* ALTERNATIVE (FIBER REINFORCED CONCRETE)
GRAND TOTAL
********************PRINT OR TYPE********************
COMPANY NAME : _____________________________________________________________
MAILING ADDRESS:____________________________________________________________
_________________________________________________________________________
TELEPHONE # :____________________________ FAX # :_____________________________
EMAIL :____________________________________________________________________
__________________________ _____________________________________________
SIGNATURE TYPED NAME/TITLE
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BID RESPONSE SIGNATURE PAGE
If the Vendor is : A SOLE OWNER OR PARTNERSHIP (Please Indicate Which):
Execute this part of the Bid:
DATE: __________________________
________________________________
(Signature of Owner or Partner)
________________________________ ________________________________
(Business Name or Bidder) (Print Name and Title)
_______________________________________________________________________
(Address) (City) (State) (Zip) (Telephone Number)
If the Vendor is: A CORPORATION execute this part of the Bid. If not executed by the
Corporation (i.e., required signatures as seen below and Corporate Seal affixed), a
certified Corporate Resolution authorizing the form of execution used must be attached
to and made part of this Bid Response.
DATE: _____________________________
________________________________
(Corporate or Business Name of Bidder)
_______________________________________________________________________
(Address) (City) (State) (Zip) (Telephone Number)
________________________________ ________________________________
(Signature of President or Vice-Pres.) (Signature of Secretary, Asst. Sec.,
Treasurer or Asst. Treasurer)
________________________________ ________________________________
(Print Name and Title) (Print Name and Title)
CORPORATE SEAL
Bid #60550-2027-0003 Upper L1 Ramp Repair FS1 Page 10