Request for Bid
WCSD-25-058 for Clay
1. Request for Bid
The Waukee Community School District (Waukee CSD) is seeking qualified Bidders to provide
Clay for Art Classes for the District.
Waukee CSD intends to award one bidder.
2. Contract Term
Final award is contingent upon approval by the Waukee CSD Board of Education and the
District’s legal counsel.
After selection, Waukee CSD will meet with the Bidder for the purpose of negotiating an
Agreement that is acceptable to both parties. In the event that the parties do not achieve an
acceptable agreement, Waukee CSD reserves the right, at its sole discretion, to negotiate with
other Bidders. Should the above process not result in a contract, Waukee CSD will re-evaluate
relevant issues and take appropriate follow-up action.
The awarded contract shall be a Purchase Order.
3. Notice to Suppliers
3.1 RFB Schedule
● Event Open: 05/26/2026 4:30 PM CST
● Question Submission Close: 05/28/2026 2:00 PM CST
● Event Close: 06/02/2026 2:00 PM CST
● Board Notification and Approval: 06/08/2026
3.2 Questions and Answers
All questions regarding this solicitation shall be received via email to
jjanssen@waukeeschools.org by May 28, 2026 2:00 PM CST. The Waukee CSD will
provide responses to those questions deemed appropriate at:
https://www.waukeeschools.org/district/departments/business-services/notice-to-bidd
ers/. Answers will not be provided on an individual basis.
3.3 Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will be the
Purchasing Agent listed in the event.
NOTE: Large files delivered via email may be spammed. Please confirm receipt of any
digital files.
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RFB WSCD-25-058 for Clay
3.4 Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid
tabulation will be sent via email of the Waukee CSD’s decision to all suppliers.
3.5 Bid Submission:
Bids are due May 29, 2026 at 3:00 PM CST. Bids shall be submitted electronically via
email to jjanssen@waukeeschools.org as outlined below, prior to the Bid deadline. Bids
should be signed by an authorized individual to bind the firm, and shall be valid for at
least sixty (60) days.
Please mark your email bids: "RFB WSCD-25-058 for Clay”. The school district reserves
the right to reject any and all bids and to accept the bid deemed to be in the best
interest of the school district in its sole and absolute discretion.
3.6 Public Records and Requests for Confidential Treatment
Waukee CSD shall treat all information submitted by Bidder as public records unless the
Bidder properly requests that specific parts of the Bid be treated as confidential at the
time of submitting the Bid AND the information is confidential under Iowa or other
applicable law. Waukee CSD’s release of public records is governed by Iowa Code
Chapter 22. Bidders are encouraged to familiarize themselves with Chapter 22 before
submitting a Bid. Waukee CSD will copy and produce public records as required to
comply with Chapter 22 or other applicable laws.
3.7 No Minimum Guaranteed
Waukee CSD anticipates that the awarded Bidder will provide services as requested by
Waukee CSD. Waukee CSD will not guarantee any minimum compensation will be paid to
the Respondent or any minimum usage of the Bidders services.
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RFB WSCD-25-058 for Clay
4. Scope of Work
4.1 Product/Item Specifications
4.1.1 There must be no minimum quantity or minimum total cost amount
4.1.2 Must guarantee all items are in new condition and free of any defects or
damages.
4.1.3 Must be a single point of contact for all returns and replacements.
4.1.4 Must provide and honor manufacturer warranty.
4.1.5 Must provide a percentage off the current list price for the items listed.
6. Bid Response
Please include the following in the Bid Response:
6.1 Complete Attachment A - RFB WCSD-25-58 for Clay Pricing Form.
6.2 Complete Attachment B - Bid Certification Sheet.
6.3 Complete Attachment C - Conflict of Interest Form
6.4 Complete Attachment D - Sex Offender Acknowledgement Form
6.5 All Warranty Information.
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RFB WSCD-25-058 for Clay
5. Terms and Conditions
Bidder agrees to all terms and conditions listed below:
5.1. Laws
The laws of the State of Iowa must apply in all disputes.
5.2. Background Check
The Bidder must certify that all employees employed in support of this contract who
have direct contact with students, which is defined to mean being in the presence of
students during regular school hours or during school-sponsored activities, have not
been convicted of;
1. A felony;
2. Any offense involving the sexual molestation, physical or sexual abuse of a child
3. A crime of moral turpitude.
Bidder must provide documentation when requested by Waukee CSD.
5.3 Proper Conduct
5.3.1
Bidder and all employees must adhere to proper conduct at all times. Proper
conduct includes, but must not be limited to the following: There must be no
weapons, drugs or alcohol on the premises. No employee of the Bidder must be
permitted to carry weapons or use these substances when performing work
under the resulting Contract on Waukee CSD owned property.
5.3.2 Bidder and their employees must conduct business in a professional manner at
all times.
5.3.3 No secured doors left open or unlocked.
5.3.4 Bidder may be asked to remove an employee it deems careless whose continued
employment on Waukee CSD property is not in the best interest of the Waukee
CSD.
5.4 Damages
5.4.1 Bidder must report and repair any damage or injury caused in the performance
of their work to existing facilities, structures, grounds, systems, equipment,
parts or buildings to Waukee CSD Operations immediately.
5.4.2
Bidder must replace, repair, or otherwise remedy to its original condition any
damages made to the existing structures, grounds, systems, equipment, parts or
buildings by the Bidder in the performance of their work at their sole expense
and no cost to Waukee CSD.
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RFB WSCD-25-058 for Clay
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
