9210 Warren Sh Als Bls Ambulance

Location:	Pennsylvania
Posted:	Dec 24, 2025
Due:	Jan 21, 2026
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services
Solicitation No:	6100064876
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

12/24/25

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100064876

Solicitation/Project Title:

9210 Warren SH-ALS& BLS AMBULANCE

Description:

The Department of Human Services (“DHS”) is seeking a contractor to provide Miscellaneous Ambulance Services, to include: Advanced Life Support (“ALS”), Basic Life Support (“BLS”), and non-emergent ambulance services for Warren State Hospital (“WSH”), located at 33 Main Dr. Warren, PA 16365. DHS will award one contract for this service.

Department Information
Department/Agency:	Department of Human Services "prior DPW"	Delivery Location:	33 Main Dr Warren Pa 16365
County:	Warren	Duration:	2 Years

Contact Information
First Name:	Daniel	Last Name:	Ricords
Phone Number: (XXX-XXX-XXXX)	717-787-7585	Email:	dricords@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	12/24/25
Solicitation Due Date:	01/21/26	Solicitation Due Time:	3:00 PM
Solicitation Opening Date:	01/21/26	Solicitation Opening Time:	3:01 PM
Opening Location:	Dhs 625 Forster Street Harrisburg Pa 17120
No. of Addendums:	0

Amended Date:	12/24/25

Related Solicitation Files

Original Files

	10 General Conditions and Instructions to Bidders (BOP1201).pdf
	11 Electronic Bidding Procedures for Vendors.pdf

Attachment Preview

General Conditions and Instructions to Bidders

1. Submission of Bids

a. Bids are requested for the item(s) described in the Invitation For Bids and all the documents

referenced in the form (collectively called the IFB). Bidders must complete and properly sign, in

ink, the Invitation For Bids form. Bid prices must be typewritten or in ink. Bids that are priced

or signed in pencil will be rejected.

b. The completed and signed Invitation For Bids form, as well as the other documents required by

the IFB (collectively referred to as the "Bid"), shall be enclosed and sealed in an envelope which

is clearly marked "Bid" and includes the assigned Bid Invitation Number (Shown on the

Invitation For Bids form) and the Bidder's vendor number as well as the bid opening date and

time. It is the responsibility of each bidder to ensure that its Bid is received at the return address

shown on the Invitation For Bids form ("Bid Opening Room") prior to the date and time set for

the opening of bids ("Bid Opening Time"), regardless of method of delivery used. No Bid shall

be considered if it arrives at the Bid Opening Room after the Bid Opening Time, regardless of

reason for the late arrival. In the event that, due to inclement weather, natural disaster, or other

cause, the Commonwealth offices are officially closed on the date scheduled for Bid opening, the

Bid Opening date shall be automatically postponed until the next Commonwealth business day,

unless the Bidders are otherwise notified by the Issuing Office. The Bid Opening time shall

remain the same.

All envelopes containing Bids should be clearly marked "Bid" and should include the address of

the Bid Opening Room (not the agency central processing location), the assigned Collective

Number and the Bid Opening Time. Bids that are timely received in the Bid Opening Room prior

to the Bid Opening Time shall be opened publicly in the presence of one or more witnesses at the

time and place designated in this IFB for the Bid opening.

c. Bids must be firm. If a Bid is submitted with conditions or exceptions or not in conformance

with the terms and conditions referenced in the IFB Form, it shall be rejected. The Bid shall also

be rejected if the items offered by the Bidder are not in conformance with the specifications as

determined by the Commonwealth.

d. The Bidder, intending to be legally bound hereby, offers and agrees, if this Bid is accepted, to

provide the awarded items at the price(s) set forth in this Bid at the time(s) and place(s)

specified.

2. Questions

All questions regarding the IFB must be submitted in writing to the email address of the Issuing Officer

provided in the solicitation. While there is no set timeline for the submittal of questions, questions

received within 48 hours prior to the bid due date and time will be answered at the discretion of the

Commonwealth. All questions received will be answered, in writing, and such responses shall be posted

to eMarketplace as an addendum to the IFB. The Issuing Officer shall not be bound by any verbal

information nor shall it be bound by any written information that is not either contained within the IFB

or formally issued as an addendum by the Issuing Office. The Issuing Office does not consider

questions to be a protest of the specifications or of the solicitation.

BOP-1201

Revised 2/19/2014

PAGE 1 of 8

3. Bidder’s Representation and Authorization

a. Each Bidder, by making its Bid, understands, represents, and acknowledges that:

1) The Bidder has read and understands the terms and conditions of the IFB and the Bid is

made in accordance with those terms and conditions.

2) The item(s) offered in the Bid will be in conformance with the specifications referenced

on the IFB without exceptions.

3) The price(s) and amount of the Bid have been arrived at independently and without

consultation, communication, or agreement with any other contractor, bidder, or potential

bidder.

4) Neither the price(s) nor the amount of the bid, and neither the approximate price(s) nor

the approximate amount of the Bid, have been disclosed to any other firm or person who

is a bidder or potential bidder, and they will not be disclosed before Bid opening.

5) No attempt has been made or will be made to induce any firm or person to refrain from

bidding on the contract, or to submit a bid higher than the Bid, or to submit any

intentionally high or noncompetitive bid or other form of complementary bid.

6) The Bid is made in good faith and not pursuant to any agreement or discussion with, or

inducement from, any firm or person to submit a complementary or other noncompetitive

bid.

7) To the best of the knowledge of the person signing the Bid for the Bidder, the Bidder, its

affiliates, subsidiaries, officers, directors, and employees are not currently under

investigation by any governmental agency and have not in the lasts four years been

convicted or found liable for any act prohibited by State or Federal law in any

jurisdiction, involving conspiracy or collusion with respect to bidding on any public

contract, except as disclosed by the Bidder in its Bid.

8) Neither the bidder, nor any subcontractors, nor any suppliers are under suspension or

debarment by the Commonwealth, or any governmental entity, instrumentality, or

authority, and if the bidder cannot so certify, then it shall submit, along with the Bid, a

written explanation of why such certification cannot be made.

9) To the best of the knowledge of the person signing the Bid for the Bidder, and except as

otherwise disclosed by the Bidder in its Bid, the Bidder has no outstanding, delinquent

obligations to the Commonwealth including, but not limited to, any state tax liability not

being contested on appeal or other obligation of the Bidder that is owed to the

Commonwealth.

10) The Bidder has not, under separate contract with the Department of General Services,

made any recommendations to the Department of General Services concerning: the IFB,

the need for the item(s) described in the IFB, or the specifications for the item(s)

described in the IFB.

BOP-1201

Revised 2/19/2014

PAGE 2 of 8

11) All information provided by, and representations made by, the Bidder in the Bid are

material and important and will be relied upon by the Commonwealth in awarding the

contract. Any misstatement shall be treated as fraudulent concealment from the

Commonwealth of the true facts relating to the submission of the Bid. A

misrepresentation shall be punishable under Section 4904 of Title 18 P.C.S.A.

b. Each Bidder, by making its Bid, authorizes all Commonwealth agencies to release to the

Commonwealth information related to liabilities to the Commonwealth including, but not limited

to taxes, unemployment compensation, and workers' compensation liabilities.

c. If an award is made to the Bidder, the Bidder agrees that it intends to be legally bound to the

contract which is formed between the Commonwealth and the Bidder.

4. Prices

The bid submitted by the successful Bidder will be incorporated into any resulting Contract and the

Bidder will be required to provide the awarded item(s) at the prices quoted in its Bid.

5. Approved Equal

Whenever an item is defined in this IFB by trade name and catalogue number of a manufacturer or

vendor, the term 'or approved equal,' if not inserted therewith shall be implied. Any reference to a

particular manufacturer's product either by trade name or by limited description is solely for the purpose

of more clearly indicating the minimum standard of quality desired, except where a 'no substitute' is

requested. When a 'no substitute' is requested, the Issuing Office will consider Bids for the referenced

product only. The term 'or approved equal' is defined as meaning any other make which, in the sole

opinion of the Issuing Office, is of such character, quality, and performance equivalence as to meet the

standard of quality of products specified for which it is to be used equally as well as that specified. A

Bidder quoting on a product other than the referenced product shall: a) furnish complete identification

in its Bid of the product it is offering by trade name, brand and/or model number; b) furnish descriptive

literature and data with respect to the substitute product it proposes to furnish; and c) indicate any

known specification deviations from the referenced product.

6. Alternates

A Bidder who wants to offer an alternate must notify the Issuing Office in writing, at least five (5) days

prior to the scheduled Bid opening, that the Bidder intends to offer an alternate in its Bid. An "alternate"

is a product that deviates from the requirements of the specifications in its composition, qualities,

performance, size dimension, etc. The written notification from the Bidder must include a complete

description of the alternate and must identify the product's deviations from the specifications. Upon

receipt of the notification, the Issuing Office will determine whether the alternate is acceptable. If the

Issuing Office, in its discretion, determines that the alternate is acceptable, the Issuing Office will issue a

change notice to the invitation for bids that revises the specifications. If no change notice is issued

revising the specification, a Bid offering the alternate will not be considered for award. If an item or

items in the IFB are designated “no substitute,” this provision does not apply and no alternate may be

proposed by a bidder nor will any alternate be considered by the Issuing Office.

7. New Equipment

BOP-1201

Revised 2/19/2014

PAGE 3 of 8

Unless otherwise specified in this invitation for bids, all products offered by Bidders must be new or

remanufactured. A 'new' product is one that will be used first by the Commonwealth after it is

manufactured or produced. A 'remanufactured' product is one which: 1) has been rebuilt, using new or

used parts, to a condition which meets the original manufacturer's most recent specifications for the

item; 2) does not, in the opinion of the Issuing Office, differ in appearance from a new item; and 3) has

the same warranty as a new item. Unless otherwise specified in this invitation for bids, used or

reconditioned products are not acceptable. This clause shall not be construed to prohibit Bidders from

offering products with recycled content, provided the product is new or remanufactured.

8. Modification Or Withdrawal Of Bid (March, 2007)

a. Bid Modification Prior to Bid Opening. Bids may be modified only by written notice or in

person prior to the exact hour and date specified for Bid opening.

1) If a Bidder intends to modify its Bid by written notice, the notice must specifically

identify the Bid to be modified and must be signed by the Bidder. The Bidder must

include evidence of authorization for the individual who signed the modification to

modify the Bid on behalf of the Bidder. The Bid modification must be received in a

sealed envelope. The sealed envelope must identify the assigned Collective Number and

the Bid Opening Time, and should state that enclosed in the envelope is a Bid

modification

2) If a Bidder intends to modify its Bid in person, the individual who will modify the Bid

must arrive in the Bid Opening Room prior to the Bid Opening Time, show a picture

identification and provide evidence of his/her authorization to modify the Bid on behalf

of the Bidder. If a Bidder intends to modify its Bid in person, the Bidder may do so only

in the presence of an agency employee. (The agency employee will observe the actions

taken by the individual to modify the Bid, but will not read the Bid or the modification).

b. Bid Withdrawal Prior to Bid Opening. Bids may be withdrawn only by written notice or in

person prior to the exact hour and date specified for Bid opening.

1) If a Bidder intends to withdraw its Bid by written notice, the notice shall specifically

identify the Bid to be withdrawn and shall be signed by the Bidder. The Bidder must

include evidence of authorization for the individual who signed the bid withdrawal to

withdraw the bid on behalf of the Bidder. Except as provided in Subparagraph c, below,

bid withdrawals received after the exact hour and date specified for the receipt of Bids

shall not be accepted.

2) If a Bidder intends to withdraw its Bid in person, the individual who will withdraw the

Bid must arrive in the Bid Opening Room prior to the Bid Opening Time, show a picture

identification and provide evidence of his/her authorization to withdraw the Bid on behalf

of the Bidder.

c. Bid Withdrawal After Bid Opening. Bidders are permitted to withdraw erroneous Bids after Bid

opening only if the following conditions are met:

1) The Bidder submits a written request for withdrawal.

BOP-1201

Revised 2/19/2014

PAGE 4 of 8

2) The Bidder presents credible evidence with the request that the reason for the lower Bid

price was a clerical mistake as opposed to a judgment mistake and was actually due to an

unintentional arithmetical error or an unintentional omission of a substantial quantity of

work, labor, material, or services made directly in the compilation of the Bid.

3) The request for relief and supporting evidence must be received by the Issuing Office

within three (3) business days after Bid opening, but before award of the contract.

4) The Issuing Office shall not permit a Bid withdrawal if the Bid withdrawal would result

in the award of the contract on another Bid of the same Bidder, its partner, or a

corporation or business venture owned by or in which the bidder has a substantial

interest.

5) If a Bidder is permitted to withdraw its Bid, the Bidder cannot supply any material or

labor or perform any subcontract or other work agreement for the awarded contractor,

without the written approval of the Issuing Office.

d. Firm Bid. Except as provided above, a Bid may not be modified, withdrawn, or cancelled by any

Bidder for a period of sixty (60) days following the time and date designated for Bid opening,

unless otherwise specified by the Bidder in its Bid. If the lowest responsible Bidder, as

determined by the Issuing Office, withdraws its Bid prior to the expiration of the award period or

fails to comply with the requirements set forth in the IFB including but not limited to any

requirement to submit performance or payment bonds or insurance certificates within the

required time period, the Bidder shall be liable to the Commonwealth for all costs and damages

associated with the re-award or re-bid including the difference between the Bidder's price and the

actual cost that the Commonwealth pays for the awarded items.

e. Clarification and Additional Information. After the receipt of Bids, the Issuing Office shall have

the right to contact Bidders for the purpose of seeking:

1) Clarification of the Bid which confirms the Issuing Office's understanding of statements

or information in the Bid or;

2) Additional information on the items offered; provided the IFB does not require the

rejection of the Bid for failure to include such information.

9. Rejection of Bids

The Issuing Office reserves the right to reject any and all Bids, to waive technical defects or any

informality in Bids, and to accept or reject any part of any Bid if the best interests of the Commonwealth

are thereby served.

10. Awards

Unless all Bids are rejected, and except as otherwise provided by law, award will be made through the

issuance of a contract/purchase order in accordance with the method of award. Unless otherwise

specified by the Issuing Office in the IFB form the Commonwealth reserves the right to award by item

or on a total Bid basis, whichever is deemed more advantageous to the Commonwealth. In cases of

discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the

extended price is obviously correct, in which case the erroneous unit price will be corrected. As a

BOP-1201

Revised 2/19/2014

PAGE 5 of 8

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9210 Warren Sh Als Bls Ambulance

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See also