Cms 2025 Sprinter Satellite Truck Upfit

Location:	Pennsylvania
Posted:	Dec 24, 2025
Due:	Jan 22, 2026
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	B - Special Studies and Analyses - Not R&D
Solicitation No:	6100064947
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

12/16/25

Types:

RFP

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100064947

Solicitation/Project Title:

CMS 2025 Sprinter Satellite Truck Upfit

Description:

The Department of General Services (DGS) on behalf of Commonwealth Media Services (CMS) is issuing this Request for Proposal (RFP) in order to procure materials and services to upfit our 2025 Mercedes Sprinter 3500 XD AWD van into a Satellite News Gathering (SNG)/Production/Communications vehicle. CMS provides broadcast news, production, marketing, photography, audio, engineering, and emergency communications services for Commonwealth agencies. CMS also operates our own 3.7m Ku earth station in Harrisburg, PA that requires compatibility, both from a technical and processes/operation standpoint.

All Offerors are required to create a user profile within our JAGGAER portal.

https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=CommonwealthPA

PROPOSALS WILL ONLY BE ACCEPTED ELECTRONICALLY THROUGH JAGGAER.

Technical support is available for JAGGAER - (800)233-1121.

Questions in reference to this RFP should be submitted via JAGGAER by 2pm ET on 01/15/2026.

Department Information
Department/Agency:	Department of General Services	Delivery Location:	Dauphin County
County:	Dauphin	Duration:	1 year

Contact Information
First Name:	Nicole	Last Name:	Moyer
Phone Number: (XXX-XXX-XXXX)	717-783-3056	Email:	nicomoyer@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	12/18/25
Solicitation Due Date:	01/22/26	Solicitation Due Time:	2:00 PM
Solicitation Opening Date:	01/22/26	Solicitation Opening Time:	2:01 PM
Opening Location:
No. of Addendums:	0

Amended Date:	12/24/25

Related Solicitation Files

Original Files

	Technical Submittal Template JAGGAER Materials with Service_Final.pdf
	Attachment A - Cost Sheet_CMS 2025 Sprinter Satellite Van Upfit.xlsx
	Terms and Conditions_6100064947.pdf_.pdf

Attachment Preview

TECHNICAL SUBMITTAL

CMS 2025 MERCEDES SPRINTER UPFITTING

6100064947

The Department of General Services (DGS) on behalf of Commonwealth Media Services

(CMS) is issuing this Request for Proposal (RFP) in order to procure materials and

services to upfit our 2025 Mercedes Sprinter 3500 XD AWD van into a Satellite News

Gathering (SNG)/Production/Communications vehicle. CMS provides broadcast news,

production, marketing, photography, audio, engineering, and emergency communications

services for Commonwealth agencies. CMS also operates our own 3.7m Ku earth station

in Harrisburg, PA that requires compatibility, both from a technical and

processes/operation standpoint.

I-1. Qualifications.

A. Company Overview. The vendor must have at least five years’ experience in

designing and upfitting/building satellite communications vehicles. This

experience should include Ku broadcast transmission equipment, IP networking

equipment, 4K/HD baseband digital (SDI) routing equipment,

MPEG2/H.264/H.265 encoding equipment, L-Band transport/routing, truck

offroad/suspension upfitting, baseband fiber transport, mobile generator

installs, pneumatic masts, and vehicle electrical work.

Offeror Response

B. Prior Experience. Please provide examples of at least three (3) current live

satellite video broadcast communications vehicles you have upfit with SDI

video (HD or higher), satellite uplink/downlink (Ku geo-stational, not low earth

orbit), generator, electrical, and networking. Experience shown should be work

done by individuals who will be assigned to this project as well as that of your

company. Studies or projects referred to must be identified and the name of the

customer shown, including the name, address, and telephone number of the

responsible official of the customer, company, or agency who may be

contacted.

Offeror Response

C. Personnel. Describe in narrative form the number of professional personnel

who will be engaged in the work and indicate where these personnel will be

physically located during the time they are engaged in the Project. For key

personnel (those designing and building the RF, electrical, vehicle

modifications, SDI infrastructure, IP infrastructure) include the employee’s

name, and through a resume or similar document, the Project personnel’s

education and experience in those roles. Indicate the responsibilities each

individual will have in this Project and how long each has been with your

company.

Offeror Response

D. Subcontractors: Provide a subcontracting plan for all subcontractors,

including small diverse business and small business subcontractors, who will

be assigned to the Project. The selected Offeror is prohibited from

subcontracting or outsourcing any part of this Project without the express

written approval from the Commonwealth. Upon award of the contract

resulting from this RFP, subcontractors included in the proposal submission are

deemed approved. For each position included in your subcontracting plan

provide:

1. Name of subcontractor;

2. Primary contact name and email;

3. Address of subcontractor;

4. Description of services to be performed;

5. Number of employees by job category assigned to this project; and

6. Resumes (if appropriate and available).

Offeror Response

I-2. Requirements.

A. Specific Requirements. The equipment listed in the work plan (I-3) will be installed

to manufacturer specifications and configured based on customer requirements. All

cables and connections should be labeled to indicate where/what they connect to. Upon

delivery of completed vehicle, the vendor will provide a detailed schematic diagram

depicting all of the installed, labeled cabling throughout the vehicle. The vendor will

take possession of the Mercedes Sprinter van in Harrisburg, PA for upfitting and will

return to the Department of General Services in Harrisburg, PA when complete. The

vendor should provide regular photos of the work as it is being done and be in regular

communication with Commonwealth Media Services for feedback. The vendor will

provide one-day hands-on training of the new equipment with the CMS Engineering

team who will ultimately operate the vehicle and electronics. The vendor should

provide 24x7 telephone/troubleshooting support of the new systems for one (1) year

from date of delivery/customer sign-off.

Offerors shall submit the technical specifications/detailed descriptions of the

supply(ies) that are proposed in response to this RFP. Documentation related to

specific requirements must be provided with the response.

Offeror Response

B. General Requirements

1. Cost/Prices. The proposal submitted by the selected Offeror will be

incorporated into any resulting Contract and the Offeror will be required to

provide the awarded item(s) at the prices quoted in its proposal.

2. Approved Equal. Whenever an item is defined in this RFP by trade name and

catalog number of a manufacturer or vendor, the term “or approved equal,” if

not inserted therewith shall be implied. Any reference to a particular

manufacturer’s product either by trade name or by limited description is solely

for the purpose of more clearly indicating the minimum standard of quality

desired, except where a “no substitute” is requested. When a “no substitute” is

requested, the Issuing Office will consider only proposals for the referenced

product only. The term “approved equal” is defined as meaning any other make

which, in the sole opinion of the Issuing Office, is of such character, quality,

and performance equivalence as to meet the standard of quality of products

specified for which is to be used equally as well as specified. An Offeror

quoting on a product other than the referenced product shall: a) furnish

complete identification in its proposal of the product it is offering by trade

name, brand and/or model number; b) furnish descriptive literature and data

with respect to the substitute product it proposed to furnish; and c) indicate any

known specification deviations from the referenced product.

3. New Equipment. Unless specified in this RFP, all products offered by the

Offeror must be new or remanufactured. A “new” product is one that will be

used first by the Commonwealth after it is manufactured or produced. A

“remanufactured” product is one which: 1) has been rebuilt, using new or used

parts, to a condition which meets the original manufacturer’s most recent

specifications for the item; 2) does not, in the opinion of the Issuing Office,

differ in appearance from a new item; and 3) has the same warranty as a new

item. Unless otherwise specified in this RFP, used or reconditioned products

are not acceptable. This clause shall be construed to prohibit Offerors from

offering products with recycled content, provided the product is new or

remanufactured.

4. Post-Submission Descriptive Literature. The Commonwealth may, during its

evaluation of the proposed product(s), require the Offeror to submit cuts,

illustrations, drawings, prints, test data sheets, specification sheets and

brochures which detail construction features, design components, materials

used, applicable dimensions and any other pertinent information which the

Issuing Office may require in order to evaluate the product(s) offered. The

required information must be submitted within two (2) business days after

notification from the Issuing Office. Failure to submit the required information

prior to the expiration of the second business day after notification shall result

in the rejection of the proposal as non-responsive.

I-3. Work Plan. Describe in narrative form your technical plan for accomplishing the work

using the task descriptions set forth below as your reference point. Modifications of the

task descriptions are permitted; however, reasons for changes should be fully explained.

If more than one approach is apparent, comment on why you chose this approach.

A. Start-up/Implementation. Describe your timeline to meet the following

requirements. Include a spreadsheet to outline the time related, showing each

event.

B. Offeror will be required to provide the build and install the following

equipment, including but not limited to:

• 1.8m Ku Sat-Lite antenna with carbon fiber reflector (all black to match

vehicle) and antenna controller (RCI with integrated IP interface preferred)

• Antenna-mounted Amcom 125w redundant BUC with IP control

• Dual (redundant) Ateme Kyrion CM5000e encoders with DVB-S/S2X

output option (L-band), licensed for MPEG2, h.264, HEVC (h.265), HD-

SDI, UHD, 12-bit 4:2:2, 2110.

• Dual Ateme Kyrion CM5000 decoders/IRD with options matching the

encoder (L-band and IP inputs)

• Dual Sencore MRD4400 decoders/IRD with DVBS/S/SX input, licensed

for MPEG2, h.264 and HD-SDI output

• RF baseball/signal flow controller

• 20-30ft (approx.) mast with Rough Rider HD camera (open to other camera

recommendations/equivalents), mast compressor, alarm, Nycoil, flood light

• PTZ joystick controller for Rough Rider HD camera (or equivalent, can

eliminate if camera can be controlled by AW-RP60)

• Panasonic AW-RP60 camera controller mounted at console (talks to

customer’s UE150/UE80 cameras)

• TV Logic LUM-242G QC monitor with rackmount

• 2x Blackmagic Design Smartscope Duo 4K 6G-SDI

• 2x Blackmagic Design Hyperdeck Extreme 4K HDR recorders

(rackmounted)

• Blackmagic Design Videohub 40x40 12G Zero Latency Router

• Blackmagic Design ATEM Constellation 2M/E live production switcher

• 12kw (approx.) genset and shore power connection/switch

• Exterior 32” Monitor (mounted/cut into side of vehicle)

• Exterior patch panel - 8x SDI, 8x Ethercon, 4x Fibercon Duo (duplex LC-

UPC)

• Exterior 110V outlets, at least two duplex on both passenger and driver sides

• Leaf spring modifications (to handle extra weight)

• Vehicle reverse backup audible alert

• Road hazard/driving surface temperature warning system

• Motorized stabilizing jacks

• 2 x 15k AC with heat pump and remote

• 7x Powdercoat rims

• 7x Upgraded KO2 tires (to handle extra weight and offroad)

• 2x Platform over AC units (for mounting)

• Rear door spare tire carrier

• Tactical Rear Door Ladder

• Tactical running boards

• Fiamma Awning F45S (side mount) with motorization kit

• Swivel passenger seat base upgrade

• Full length console/countertop with 2 rolling chairs (tie-down)

• Bench seat (stain resistant, recommend size based on proposed layout)

• Additional insulation (both environment and acoustics)

• Under console cabinet (recommend size/location based on proposed layout)

• 4x overhead cabinets (estimated, recommend size/location based on

proposed layout)

• Antenna up warning alarm

• OSHA Safety System

• DTEC III System (overhead powerline detection)

• Dimmable LED lighting in ceiling/production control areas

• 4x high output LED scene lights

• Battery boost system

• 2x Smoke/CO detectors (mounted)

• Mounted fire extinguisher (mounted just inside sliding door)

• 2x 43” QLED 4K monitors (wall-mounted)

• 12G SDI to HDMI for QLED monitors (connected to router)

• Pair of Genelec powered speakers

• SDI and network cabling to console area

• Desk/console accommodations for 2x 21” iMac computers (customer-

provided)

• Equipment rack(s) (as many as required for listed gear w/ 20% future

capacity)

• LED lighting inside any storage areas (open to recommendations)

• Radio prep with dual NMO mounts on roof (one driver side, one passenger

side), 12VDC power for customer-provided Motorola P25 APX2500 dual

head (driver and control console) and 700mhz DVRS module

• CB Radio (driver) with antenna (spaced away from P25 atennta mounts)

• Starlink High-Speed In-motion Terminal (spec most current pro model)

• Ubiquiti Networks Unifi Dream Machine Pro Max (WAN1

MegaRange/Peplink, WAN2 Starlink)

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Cms 2025 Sprinter Satellite Truck Upfit

Attachment Preview

See also