Bid NO. 26-34 Safety Work Boots

Location:	Texas
Posted:	Aug 6, 2026
Due:	Sep 1, 2026
Agency:	City of Huntsville
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia
Solicitation No:	26-34
Publication URL:	To access bid details, please log in.

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CITY OF

Huntsville

INVITATION TO BID NO. 26-34

“SAFETY WORK BOOTS”

RETURN SEALED

City of Huntsville

City Secretary

c/o Purchasing Department

1212 Avenue M

Huntsville, Texas 77320

Sealed solicitations shall be received no later than:

2:00P.M., Central Time

September 1, 2026

MARK ENVELOPE: “Solicitation Packet 26-34”

For a printable version please visit our website at City of Huntsville/Government/Finance/Purchasing/BIDS & RFPS

POINT OF CONTACT

Email: Purchasing@huntsvilletx.gov

The Vendor’s signature is required for acceptance of this solicitation and confirms the Vendor has read and understands all

requirements concerning this solicitation, the undersigned affirms they are duly authorized to execute the contract. The City

of Huntsville is not responsible for solicitations received after the submission deadline for any reason and will be considered

void and unacceptable. Hand delivered or mailed offers must be SEALED in an envelope, CLEARLY marked with Bid NO.

26-34 SAFETY WORK BOOTS.

CERTIFICATION OF OFFER

Company Name ___________________________________________________________________ Date: _______________________

Signed By: ______________________________________________________Title: _________________________________________

Typed/Printed Name: ________________________________________________________ Phone#: ___________________________

Mailing Address: ___________________________________________________________ Tax ID Number: _____________________

Street/P. O. Box

City

State

Zip

Email: ________________________________________________________________________ SAM ID: _______________________

INITIAL FOR ADDENDUM RECEIPT/ACKNOWLEDGMENT. PLEASE MARK N/A IF NOT ISSUED.

Addendum #1 ____________ Addendum #2 __________ Addendum #3 ____________ Addendum #4 ____________

Page 1 of 19

TENTATIVE SCHEDULE OF EVENTS

The anticipated schedule for this solicitation is as follows. The City reserves the right to modify these dates as necessary.

August 6, 2026 – Release Solicitation

August 15 & August 22, 2026 - Legal Advertisement

August 24, 2026 – Questions Due to the Procurement Manager

August 25, 2026 – Final Addendum Posted

September 1, 2026 at 2:00 P.M. – Public Opening

September 2026 – Award Preparation

GENERAL INSTRUCTIONS

Submissions must be in a sealed envelope clearly marked “Bid NO. 26-34 SAFETY WORK BOOTS” It is the sole

responsibility of the Vendor to ensure the packet is received at the designated location before the deadline.

A public reading of all timely responses will be held at the submission deadline at the City of Huntsville Service Center, 448

State Highway 75 North, Huntsville, Texas. All interested parties are invited to attend.

All questions concerning this solicitation should be directed to the Purchasing Department via email at

purchasing@huntsvilletx.gov.

RESPONSES

Vendors submitting a response do so entirely at their expense. The City has no expressed or implied obligation to reimburse

any individual or firm for any costs incurred in preparing or submitting a solicitation, providing additional information when

requested, or participating in any selection interviews.

QUALIFICATIONS OF RESPONDENTS

No prequalification of respondents is required. Before award of any contract can be approved, however, the City shall be

satisfied that the respondent involved: (1) maintains a permanent place of business, (2) has adequate personnel and

equipment to do the work properly and expeditiously, (3) has a suitable financial status to meet obligations incident to the

work, (4) has appropriate technical experience, and (5) can submit a satisfactory performance record. The City of Huntsville

has the final and sole decision to determine qualifications.

ADDENDAS

No interpretation of the meaning of the specifications of the solicitation will be made to any Vendor orally. Every question or

request for interpretation concerning this solicitation shall be directed to the Purchasing Department, in writing via e-mail at

purchasing@huntsvilletx.gov. All questions or requests for interpretation concerning the solicitation received after August 24,

2026 @ 10:00 A.M will be considered void and unacceptable.

A written addendum will be issued as a response and will be posted on or before August 25, 2026 @ 5:00 P.M. on the City

of Huntsville website, Public Purchase website, and Electronic State Business Daily website. All addenda so issued shall

become part of the contract documents, and receipt thereof shall be acknowledged in the space provided in this solicitation.

It is the responsibility of the Vendor to verify all addenda and interpretations.

SOLICITATION TABULATIONS

Solicitation tabulation results are posted on our website at:

http://www.huntsvilletx.gov/business/bids_and_RFQs/bid_tabulations/

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OBJECTIVE

The objective of this solicitation is to secure the necessary safety work boots while achieving the most advantageous

combination of cost, quality, and reliability. Rather than focusing solely on the lowest price, the evaluation considers factors

like product durability, vendor performance, availability, and delivery, ensuring long-term efficiency, reduced downtime, and

overall value for the organization.

TERM OF CONTRACT

The term of this contract shall be from: October 1, 2026 through September 30, 2027. This Contract will have four

(4) one (1) year renewal options as follows:

Option Year 1: October 1, 2027 through September 30, 2028

Option Year 2: October 1, 2028 through September 30, 2029

Option Year 3: October 1, 2029 through September 30, 2030

Option Year 4: October 1, 2030 through September 30, 2031

This contract may be renewed for four (4) one (1) year extensions, provided both parties agree. Any extensions

shall be at the same terms and conditions, plus any written approved changes.

SELECTION AND AWARD

The City will award based on best value* meeting the requirements for this service. The City reserves the right to award the

most responsible and responsive bidder in the best interest of the City. If the awarded responder is unable to meet the

requirements of the City, services/products may be purchased from the next best available responder and continue until a

responder is found that can complete the requirements of the City. If the responder desires the City to consider an all or none

response, it must be stated on the price table. The City of Huntsville may award multiple responders meeting the

minimum requirements outlined in this solicitation.

The City reserves the right to reject the solicitation of any Vendor who is in violation of any City Ordinance. The City may

choose to negotiate a settlement of the ordinance violation as a condition of the solicitation award.

SCOPE OF WORK

The City recognizes that any one responder may not provide all product lines. All products (catalog or non-catalog drop-

shipped) provided by the Vendor shall be included in your response to this solicitation. All products, supplies and accessories

carried in a respondent’s catalog, price book(s) or otherwise available by special order are part of this solicitation.

Award will be based on percentage (%) points/discount off respondent’s shelf price or catalogue price; however, preference

will be given to Vendors with a store front located in the City of Huntsville, Walker County, Texas.

Vendors without a store front located in the City of Huntsville, Walker County, Texas must ship with shipping terms to be Free

on Board (FOB) destination, freight prepaid and allowed. Destination would be City of Huntsville Service Center, 448 Texas

75, Huntsville, TX 77320. All items must be packaged so as to be protected from damage during shipping and handling. Any

item(s) damaged in shipping must be replaced in kind by the responder at no additional charge to the City.

The City reserves the right to request and receive, at no additional cost, up to one (1) time per year during the contract period,

a usage report detailing the products and/or services furnished to date under a contract resulting from this solicitation. The

reports must be furnished no later than seven (7) working days after receiving the written request and must include the City

department that ordered the product, description of each item purchased, including manufacturer, quantity of each item

purchased, shelf price, discount amount and extended price of each item purchased.

Page 3 of 19

MATERIALS

• All materials used shall be subject to the approval of the City of Huntsville. Boots shall comply with the

requirements of ASTM Standards for Foot Protection and/or OSHA 29 CFR Personal Protection;

• All items and materials must be new and unused;

• All boots must be manufactured utilizing full grain leather with the exception of leather/rubber combination for water

resistant boots;

• All boots must have a cushion insole;

• Tint/color of boots shall by either brown/tan or black.

MINIMUM REQUIREMENTS

• May have the ability for City staff to purchase in store within city limits of Huntsville, TX;

• Must have available stock of all agreed to boots, if out of stock must be able to offer replacement at same price or

stock outs available within 5 business days;

• Must have ability to have a minimum of three brands in store;

• Must have store hours at a minimum of 10:00 am to 5:00 pm Monday – Friday except holidays;

•

Special order boots must have prior written approval from the City.

PRICE

• Pricing shall include the cost of the product and cost of delivery as offered in this bid and shall incorporate all

related charges including, but not limited to fuel surcharge, environmental, drop ship charges, demurrage, or any

extraneous charge. The City is exempt from state sales tax.

• The City will meet with awarded responder prior to any authorized purchase to ensure proper procedures are

followed for both parties.

• The City understands that makes and model numbers may be discontinued at no fault of the awarded responder.

Awarded responder to notify the City with replacement make and model number prior to sale.

QUANTITY

Yearly estimated quantiles of 150 boots based upon the best available information. The City reserves the right to increase or

decrease the quantities by any amount deemed necessary to meet its needs without any adjustments in the unit bid prices.

SOLICITATION FORMAT

Each solicitation must be submitted with the original documents, and all prices must be indicated on the price chart included

with this solicitation. All blank spaces for prices must be filled in, in ink or typewritten and must be fully completed and executed

when submitted. If the unit price and the total amount named for an item are not in agreement, the unit price alone will be

considered as representing the responder's intention and the total will be corrected to conform thereto.

PRICE CHART

Responder to list all brands and model numbers they wish to sell to the City of Huntsville. Vendors may bid any combination,

brand only, model number only or mix brand and model number. Vendors may add other for sale items to the pricing table.

Line Item

EXAMPLE

Option 1

Option 2

Option 3

Option 4

Option 5

Option 6

Brand Name

Justin Brand

Model

Number

2450

Available in

store (Yes/No)

Yes

MSRP

Price

$120.00

MSRP %

Discount

30%

Price after MSRP

Discount / Final Price

$84.00

Page 4 of 19

Is your store front with the City of Huntsville? __Yes __No

Will you delivery to the City of Huntsville Service Center, located at 450 Highway 75 N. Huntsville, TX 77320? __Yes __No

If yes, what is your delivery fee per drop? ___________________________

TERMS & CONDITIONS

DEFINITIONS

City – City of Huntsville. City Council – The elected officials of the City of Huntsville who have been given the authority to

exercise such powers and jurisdiction of all City business as conferred by the City Charter, Ordinance and Laws. Contract- An

agreement between the City and a vendor to furnish commodities or services over a designated period of time. Vendor – Any

individual, business, or entity that provides, or seeks to provide, goods, services, or property through a contract or purchase

order. This includes bidders, contractors, and suppliers involved at any stage of the procurement process, ranging from

solicitation to final contract award. TLGC- Texas Local Government Code. TGC- Texas Government Code

PUBLIC INFORMATION

This solicitation is subject to TGC Chapter 552, Subchapter J (Sections 552.371–552.376) which mandates that certain

vendors working with governmental bodies must preserve, maintain, and disclose contracting information related to public

business upon request. It ensures public transparency for, or in connection with, government contracts, requiring specific

contract language for compliance. Failure to comply can result in the termination of business with the City.

ACCEPTANCE

The City reserves the right to accept or reject any or all solicitations, to waive any informalities and technicalities, to accept

the offer considered most advantageous in order to obtain the best value for the City in accordance with TLGC 252. Causes

for rejection of a solicitation may include but shall not be limited to the violation of any City ordinance, the inability to

satisfactorily perform the work or service, or the failure to properly and timely perform its obligation under a contract with the

City.

ADDENDA

Any interpretations, corrections or changes to a solicitation will be made by addenda. Sole issuing authority of addenda shall

be vested by the City of Huntsville’s Purchasing Department. Addenda may be posted on the City of Huntsville’s web site and

may be distributed to all who are known to have received a copy of the solicitation. The City assumes no responsibility for the

failure to obtain and/or properly submit any addendum. Failure to acknowledge any addendum may cause the rejection of a

solicitation. The City of Huntsville’s decision to accept or reject any particular solicitation due to a failure to acknowledge and

submit addenda shall be final.

ADVERTISING

Notice of this solicitation shall be advertised once a week for two consecutive weeks, with the first publication occurring at

least fourteen (14) days prior to the solicitation opening. The notice will be published in the local newspaper and posted on

the City’s official website to ensure public accessibility and compliance with statutory requirements.

ASSIGNMENT

The Vendor is prohibited from transferring their rights and duties, selling, assigning, transferring or conveying this contract, in

whole or in part, without the prior written consent of the City of Huntsville. All subVendors must be approved in writing by the

City prior to any work being initiated.

BRAND NAMES

Specifications may reference name brands, make, and/or model numbers. Any reference made to brand, make, and/or model

used in specifications is for descriptive purposes only. Products/materials of like quality equal to or greater than will be

considered. The City shall act as sole judge in determining equality and acceptability of products offered.

Page 5 of 19

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	26-34
Bid Title:	Bid NO. 26-34 Safety Work Boots
Category:	City Solicitations
Status:	Open