RFP-26-27-012 Data Networking Installation for Aviation Training Facility Building Hangars 100&300
| Location: | Virginia |
|---|---|
| Posted: | Aug 6, 2026 |
| Due: | Sep 2, 2026 |
| Agency: | City of Danville |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-27-012 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26-27-012
|
| Bid Title: |
RFP-26-27-012 Data Networking Installation for Aviation Training Facility Building Hangars 100&300
|
| Category: | Professional Services Bids |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSALS
Proposal No RFP- 26-27-012
Title:
“Data Networking Installation for the Aviation Training Facility Building Hangars 100 & 300 “
Pre-Proposal Meeting:
Last Day for Questions:
Proposal Closing
Date:
Direct Proposal
Procedures
Inquiries to:
Project Owner:
A Pre-Proposal Meeting will be held, Thursday August 13,2026, 11:00AM
Location: Danville Regional Airport 424 Airport Dr. Danville, VA 24540
Or Teams meeting at: RFP-26-27-012-Data Networking Installation
Meeting ID: 254 965 430 136 021
Passcode: pt9Vm79i
Email questions to purchasing@danvilleva.gov by no later than
Thursday August 20,2026 by 5:00PM
Sealed proposals shall be accepted no later than
Wednesday September 2, 2026, at 4:30PM.
Mail or Hand-Deliver to:
Purchasing Department
427 Patton Street, Room 304
Danville, VA 24541
Electronic Proposals will be accepted on eVA (https://eva.virginia.gov )
Carol Henley, Director of Purchasing
(434) 799-6528
purchasing@danvilleva.gov
City Representative Marc Adelman, Transportation Services Director
E-Mail: adelmmd@danvilleva.gov: (434)799-5110
TABLE OF CONTENTS
RFP-26-27-012
“Data Networking Installation Aviation Training Facility Building Hangars 100&300”
1.0
INTENT
2.0
SCOPE OF WORK
3.0
SUPPLEMENTAL GENERAL CONDITIONS
4.0
EXHIBITS AS APPLICABLE/SPECIFICATIONS
5.0
PROPOSAL DOCUMENTS
1.0 Intent
It is the intent of this “RFP” to secure, through competitive negotiation, a highly
qualified and responsible contractor to perform the Scope of Work described herein to complete
the installation of data network requirements for an Aviation Training Facility building, which is
presently under construction, Hangar 100, and Hangar 300. The Aviation Training Facility
building will be shared by Danville Community College and Averett University. Hangar 100 will
be used exclusively by Danville Community College’s Aviation Maintenance Training program
and Hangar 300 will be used exclusively by Averett University’s Aeronautics’ program. The
Aviation Training Facility building is 13,244 square feet. Hangar 100 is 3900 square feet and
Hangar 300 is 6400 square feet. Interested contractors should refer to the Low Voltage
Network Exhibits Folder, Exhibit A. The E-201 Power Plan exhibit identifies desired
locations for the access points.
1.1 Submit invoice(s) to:
City of Danville
Accounts Payable
PO Box 3300
Danville, VA 24543
Attention : Marc Adelman, Transportation Services Director
1.2 Deadline
Sealed Proposals shall be submitted no later than
Wednesday September 2, 2026, at 4:30PM
to: City of Danville
Purchasing Department
Attn.: Carol Henley
427 Patton Street, Room 304
Danville, VA 24541
Proposals will not be accepted both electronically and on paper. The proposal with the
latest time stamp received prior to the due date and time will be evaluated for each
Offeror.
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RFP-26-27-012
“Data Networking Installation Aviation Training Facility Building Hangars 100&300”
1.3 Pre-Proposal Conference: A pre-proposal conference will be held on
Thursday August 13,2026 at 11:00AM or Teams: RFP-26-27-012-Data Networking Installation
1.4 Proposal Inquiries: The last day for questions will be Thursday August 20,2026 by 5:00PM
Email Carol Henley at purchasing@danvilleva.gov
1.5 Davis Bacon: Compliance with the Davis-Bacon Act (Not Applicable)
1.6 Bonds: 5% Bid Bond: (Applicable)
1.7 100% performance and payment bonds. (Not Applicable)
1.8 Time of Completion: A Notice to Proceed will be coordinated with the City’s Project Manager.
All work shall be completed by December 31,2026.
1.9 Liquidated Damages: $300.00 dollars per calendar day. (Applicable)
1.10 Owner’s Representative: Project Manager Marc Adelman Transportation Services Director
1.10 Code: All work performed shall conform to the Virginia Uniform Building Code
1.11 Code: All work performed shall conform to the Contract Documents. Reference is made
to the VDOT Specifications; the VDOT Standard Drawings; this Request for Proposal the
Project Manual; and the Plans.
1.12 Retainage/Escrow: Five percent (5%) retainage/escrow will be withheld from each
invoice until final completion and acceptance of the contract work (Applicable)
1.13 Information Technology: If a contract is awarded, the VENDOR agrees that all
information technology (IT), including web-based applications, software, and digital
content, provided under this contract must conform to the Revised Section 508 Standards
(29 U.S.C. § 794d) and, specifically, must meet WCAG 2.1 Level AA success criteria. The
VENDOR shall provide a completed Voluntary Product Accessibility Template
(VPAT/ACR) and a Vendor Accessibility Roadmap, demonstrating compliance prior to
final acceptance.
1.14 Force Majeure: In no event will VENDOR or City be liable for any delay in the
performance of, or failure to perform, any action required under the Agreement, whether
in whole or in part, and the time for performance (including, without limitation and for
avoidance of doubt, the investment and job maintenance obligations set forth herein)
shall be extended for the duration of any such delay, to the extent that such delay or
failure is caused by any of the following causes: war; acts of terrorism; strike; lockout or
other labor disturbance; fire; severe weather; extraordinary natural occurrence; epidemic;
pandemic; plagues of locusts; swarms of bow weevils; earthquake; shortage or
interruption of supply or transportation facilities; extraordinary governmental action
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RFP-26-27-012
“Data Networking Installation Aviation Training Facility Building Hangars 100&300”
(whether or not valid); or other causes, whether or not similar, beyond the reasonable
control of VENDOR, in each case whether foreseeable or unforeseeable.
Notwithstanding any other provision of this contract, including the foregoing force
majeure provisions, for projects funded in whole or in part with state or federal
transportation funds, matters relating to VENDOR delays, excusable delay, suspension of
work, time extensions, liquidated damages, and failure to complete the work within the
contract time shall be governed exclusively by the applicable provisions of the Virginia
Department of Transportation (VDOT) Road and Bridge Specifications incorporated into
the Contract Documents, including but not limited to Sections 108.04, 108.05, and
108.06, as amended. To the extent the provisions of this contract conflict with the
applicable VDOT specifications relating to such matters, the applicable VDOT
specifications shall control and supersede the force majeure provisions set forth above.
(IF VDOT PROJECT)
2.0 SCOPE OF WORK
2.1 The Scope of Work as described below may not be all-inclusive and is meant to
provide a general description of the requirements and objectives of the City for each
project. Offerors are encouraged to submit any questions they may have as to the scope
of work or any other aspect of this project in writing as indicated on the RFP cover page
prior to proposal submission. The Contractor shall provide all labor, equipment, tools,
incidentals, and materials (except as noted) to complete the project. State funding has
been awarded to the City of Danville to assist with financing the project. The contractor
is to acquire all necessary licenses and permits for the work.
3.0 SUPPLEMENTAL GENERAL CONDITIONS
3.1 Compliance: The VENDOR shall comply with the provisions of the following:
The City of Danville’s “Standard Requirements & Instructions for Bidding”, Version
3.0, dated July 1, 2025. Copies may be obtained from the Purchasing Office or by
downloading from the City’s website “Finance Department, Purchasing Division.
3.2
Award:
A. The award will be made to the lowest responsible and responsive Vendor, with
consideration given to completion time.
B. If a scoring matrix will be used in the evaluation, it will be shared in this solicitation.
C. The City reserves the right to reject any or all offers and to waive informalities and
minor irregularities in offers received.
D. The award will be made to the proposal conforming to the RFP and will be most
advantageous to the City.
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RFP-26-27-012
“Data Networking Installation Aviation Training Facility Building Hangars 100&300”
3.3 Authority:
A. The Director of Purchasing as the designee of the City Manager has the sole
responsibility and authority for negotiating, placing, and when necessary modifying
each and every Request for Proposal, purchase order or other award issued by the
City of Danville. In the discharge of these responsibilities, the Director of Purchasing
may be assisted by assigned buyers. No other City officer or employee is authorized
to order supplies or services, enter into purchase negotiations, or in any way obligate
the government of the City of Danville for any indebtedness. Any purchases contrary
to these provisions and authorities shall be void and the City shall not be bound thereby.
B. This procurement process, including withdrawal of Proposals and appeal or protests, is
governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA".
Copies of the Procurement Code may be obtained by writing the City of Danville
Purchasing Department, 427 Patton St. Room 304, Danville, Virginia 24541 and by
downloading from the City’s website, Finance Department, Purchasing Division. The City
of Danville does not discriminate against faith-based organizations.
3.4 Method of Proposal Submission:
A. Proposals will not be accepted both electronically and on paper. Each must choose
only one method of submission to avoid any confusion or duplication of entries. The
latest dated and time stamped proposal will be the only proposal accepted and
evaluated. No proposal may be considered if received after the time shown on the title
page. The allowable methods for submitting are electronic and paper submission.
B. Paper Submission: Proposals must be written in ink or typewritten. Envelopes must
be sealed and marked in the lower left-hand corner RFP 26-27-012“Data
Networking Installation Aviation Training Facility Building Hangers 100 and
300” and submitted to the office indicated on the title page.
C. Electronic Submission: Vendors who choose to submit their Proposals electronically
must ensure that they are registered on eVA at. https://eva.virginia.gov Proposals
can be found under the Business Opportunities Tab > Virginia Business Opportunities
(VBO). Search RFP 26-27-012. When addenda are issued, suppliers that have
submitted an electronic response will have to RESUBMIT their response to the latest
version of the solicitation.
D. Should the proposal contain proprietary information, provide one (1) redacted
hard copy of the proposal and all attachments with proprietary portions removed
or blacked out. This copy should be clearly marked “Redacted Copy” on the front
cover. The classification of an entire proposal document, line-item prices, and /or
total proposal prices as proprietary or trade secrets is not acceptable. The City of
Danville shall not be responsible for the Contractor’s failure to exclude proprietary
information from this redacted copy. No other distribution of the proposal shall be
made by the Offeror
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