Beaver Co Maintenance Uniforms
| Location: | Pennsylvania |
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| Posted: | Feb 12, 2026 |
| Due: | Feb 26, 2026 |
| Agency: | State Government of Pennsylvania |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 6100065385 |
| Publication URL: | To access bid details, please log in. |
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General Information |
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Department for this solicitation: |
Procurement | ||||||
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Date Prepared: |
02/12/26 |
Types: |
IFB | ||||
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Advertisement Type: |
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Solicitation/Project#: |
6100065385 |
Solicitation/Project Title: |
Beaver Co. Maintenance Uniforms | ||||
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Description: |
Procurement is for rental and service of Mechanic and Mechanic Supervisors uniform - Shirts, pants and jackets for the Beaver County Maintenance staff. | ||||||
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Department Information |
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Department/Agency: |
Department of Transportation |
Delivery Location: |
155 Stewart Avenue Rochester Pa 25074 |
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County: |
Beaver |
Duration: |
2 years |
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Contact Information |
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First Name: |
Lucy |
Last Name: |
Binotto |
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Phone Number: (XXX-XXX-XXXX) |
412-429-4878 |
Email: |
LBINOTTO@PA.GOV |
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Solicitation Information |
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Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation. |
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Solicitation Start Date: |
02/12/26 | ||
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Solicitation Due Date: |
02/26/26 |
Solicitation Due Time: |
11:00 AM |
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Solicitation Opening Date: |
02/26/26 |
Solicitation Opening Time: |
11:30 AM |
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Opening Location: |
45 Thoms Run Road Bridgeville Pa 15017 | ||
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No. of Addendums: |
0 | ||
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Amended Date: |
02/12/26 |
Attachment Preview
Invitation to Bid
PennDOT District 11-2 Uniform rental/service
Statement of Work
I. GOVERNING SPECIFICATIONS
A. Purpose of the RFQ: To procure a Contractor for Uniform rental services
for the PennDOT Engineering District 11-2 at 155 Stewart Avenue,
Rochester, PA 15074 Beaver County.
B. Concurrent contracts: PennDOT reserves the right to solicit IFB’s and award
work for additional contracts or Contractors, to run concurrently with this
contract, under different payment type structure such as lump sum and or
different units of measures.
C. Contractor qualification: The Contractor must have an Established (longer
than 1 year) Uniform Cleaning Service Company. This bid solicitation has
been reserved for Small Business Contracting. Only those Bidders certified
as a DGS Small business through the Small Business Contracting Program
may submit a bid for these services.
D. Pre-Quote Meeting: There will be no pre-quote meeting for this IFB. All
questions pertaining to Solicitation #6100065385 must be made prior to
February 20, 2026 by 1:00 pm (EST). All questions and answers will be
posted to the Solicitation in emarketplace for public viewing. Please send
all questions via email to Lucy Binotto at lbinotto@pa.gov or Tom Fiore at
tfiore@pa.gov.
E. Contract Term: The initial term of the resulting PO shall be 2 years from the
validity start date of the fully executed purchase order. The term may be
extended for an additional 3 – 1 year periods at the department’s discretion
upon written notification of the awarded vendor. Should the Department
seek to exercise a contract renewal option, the vendor will be sent a
renewal notice at least 90 days prior to the end of each validity period. The
department reserves the right to extend any single term, upon written
notification to the vendor, of the resulting PO up to 90 days.
Page | 1
F. Escalation: In the event the department chooses to exercise the renewal
term, the awarded vendor may receive an escalation of up to 2% over the
bid price from the initial term determined by the department.
G. Method of Award: All Suppliers are required to bid on all lines of the SRM
electronic Solicitation. The Purchase will be a single award (one vendor),
thus only one supplier will be awarded.
H. Public Bid Opening: Bid opening will be held via Microsoft Teams on
February 26. 2026 at 11:30 am. (EST). Please contact Lucy Binotto at
lbinotto@pa.gov for the meeting invitation.
I. Project Management:
1. The PennDOT Project Manager for this contract will be the County
Equipment Manager or their Designee. The County management may
change the PennDOT Project Manager as they deem necessary.
2. Contractor must complete and attach the Contractor Information Form
to their bid submission . The requested information must contain the
name of the Contractor representative, the Contractor’s
Representative’s 24 hour-a-day cell phone number and email address.
3. Contractor Communications: Contractor will ensure a cell phone is
always available at the job site, as a means of communication with the
PennDOT Project Manager or designee.
4. Notification of Work and Project Mobilization:
a. The PennDOT Project Manager or designee will give notice of work
to the Contract Representative via email, phone or in person. Upon
the submission of the notice of work, the Contractor will have 30
days to deliver all requested uniforms unless otherwise approve by
the PennDOT Project Manager or department designee. Should the
Contractor fail to mobilize and provide the requested items within
the prescribed time, the Contractor may be declared in “Default”
and their contract may be subject to cancellation as prescribed in
the Terms and Conditions for this IFB.
5. Project Kick-Off Meeting: The Project Kick-off Meeting will be
scheduled by the PennDOT Project Manager or designee and will occur
within 5 Business days after the Fully Executed Purchase Order is
delivered to the awarded Contractor. The Contractor’s Representative
designee must be present. The meeting will be held at the Beaver
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County facility. Topics to be discussed include delivery, ordering
procedures, Employee sizing (vendor must bring sample garments).
The awarded vendor will be responsible for sizing each employee and
ordering appropriate garments at this time.
6. Work Schedule:
a. Work associated with this project may be performed Monday
through Friday. The PennDOT Project Manager or designee may
authorize work on Saturday or Sunday, as necessary. No work shall
be scheduled to occur on the following holidays unless written
permission to do so is provided by the PennDOT Project Manager
or designee:
1. New Year’s Day
2. Dr. Martin Luther King Jr. Day
3. President’s Day
4. Memorial Day
5. Juneteenth
6. Independence Day
7. Labor Day
8. Indigenous People’s Day
9. Veteran’s Day
10.Thanksgiving Day
11.Day after Thanksgiving Day
12.Christmas Day
The following Monday will be recognized as the day when no work
is to be scheduled for all holidays occurring on a Sunday, and the
Friday before will be recognized as the day when no work is to be
scheduled for all holidays occurring on a Saturday.
J. General Requirements:
1. Contractor shall furnish the personnel, garments and equipment of
the type, condition and quantity necessary for the proper and
productive execution of the contracted work.
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2. Contractor shall maintain all equipment in good condition, subject to
acceptance by PennDOT, prior to and during use in connection with
this contract.
K. Service Details:
1. Beaver Co. PennDOT is in the process of bidding our rental uniforms
and Jackets with reflective striping for our Mechanics and Supervisors.
Our Mechanics and Supervisors work in our fleet Maintenance Garage
located at 155 Stewart Avenue, Rochester, PA 15074. Garments will
be subject to heavy soiling, oils, greases and lubricants on a daily
basis. The Specifications for this service are listed below. All RFQ
submissions must be entered Electronically via the PA Supplier Portal.
Please email lbinotto@pa.gov with any questions pertaining to this
IFB.
2. Initial Issue:
a. Mechanics Uniforms:
i. During the initial issue, the awarded vendor must provide to
our employee’s brand new Un-worn garments with reflective
striping. The department will not accept used garments. The
only exception would be that the Department will accept
garments that have already been issued and worn by our
employee from a previous contract.
ii. Mechanic Shirts:
1. The awarded Vendor shall issue to our Mechanics 11 Uniform
Shirts with reflective striping. Employee can initially choose
their size and between long and short sleeve or a mixture of
both. Shirts must be 100% cotton, wrinkle resistant, button
or snap. The shirt must have a PennDOT logo on the left and
Employee’s first name on the right.
2. Colors: Light Blue. There will be no more than 10 Employee’s
receiving sets of uniforms.
iii. Mechanics/Supervisor Pants:
1. Pants – The awarded vendor shall issue to our Mechanics 11
uniform pants with reflective striping . Employees are to
initially choose their size. Pants must be Blue-Jean material
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or cotton dark blue, have four pockets and have reflective
striping across the legs.
b. Mechanics/Supervisors Jackets:
i. The awarded vendor shall issue to our Mechanics and
Supervisors 2 Jackets each, dark blue in color with safety
reflective striping on sleeves. The mechanics, welder &
Supervisors can initially choose their size. The Jackets must have
PennDOT logo on the left front and the Employee’s first name
on the right. There will be no more than 12 Employee’s receiving
Jackets.
c. Supervisor shirts:
ii. The awarded vendor shall issue to our Mechanic Supervisors 11
Uniform shirts with reflective striping. The Supervisor can
initially choose their size and between long and short sleeve
shirt or a mixture of both. Shirts must be 100% cotton, wrinkle
resistant, button or snap. The shirt must have PennDOT logo on
the left front and the Employees first name on the right.
iii. Colors: Gray. There will be no more than 2 Supervisors receiving
these shirts.
3. Laundering Services:
a. Pick Up’s and Drop Offs
i. The awarded Vendor shall choose the day of the week M-F
(7am – 3pm) to deliver and pick up laundered garments and pick
up garments that need to be laundered. Vendor must arrive on
that same day per week of the initial 24 months. Of the contract,
and every term thereafter. Vendor must bring back cleanly
laundered garments in like new condition within 1 calendar
week from the day the garments were picked up. Vendor must
choose alternate days of service when a PennDOT observed
holiday falls on the service day, no less than one week in
advance.
4. Garment Tracking
a. Vendor must uniquely identify each garment by RFID chip, barcode
label or serial number plus the employee’s full name. Garments
need to be identified as (# of 11) by wearer. A detailed report of
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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See also
...Title SCOPE OF WORK FOR FIREFIGHTER PERSONAL PROTECTIVE TURNOUT COAT AND PANTS FOR ...
State Government of Pennsylvania
Bid Due: 6/05/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.