Screened Sand Winter Road Maintenance

Location:	New Hampshire
Posted:	Aug 6, 2026
Due:	Aug 28, 2026
Agency:	City of Laconia
Type of Government:	State & Local
Category:	56 - Construction and Building Materials 68 - Chemicals and Chemical Products Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	26-08-13B
Publication URL:	To access bid details, please log in.

Attachment Preview

ON H

CITY OF LACONIA

REQUEST FOR BIDS

BID No. 26-08-13B

Winter Sand 2026-2027

All Bids must be received by Friday, August 28,2026, by 2:30pm

City of Laconia

Purchasing Office

45 Beacon Street East

Laconia, NH 03246

Date:8/6/2026

Bid#:26-08- I 3B

Bid Due Date:8/28/2026

Bid Due By (Opening):2:30prn

Please direct any questions regarding this Bid Conditions to: Kelly Bullerwell at 603-524-3877 or by email to kbullcrn ell 11 laconianh.!!.O\

BID INVITATION FOR: Winter Sand 2026-2027

Unless specifically amended or deleted by the Purchasing Office, the following General Terms and Conditions apply to this Bid and any resulting

Purchase Order or Contract.

GENERAL TERMS AND CONITIONS:

BIDS. Bids must be received at the Purchasing Office before the date

and time specified for the opening. Bids must be submitted on this

bid form or exact copies and must be typed or clearly printed in ink.

Corrections must be initialed. Bids are to be made less Federal Excise

Tax and no charge for handling unless required by law. Bids will be

made available to the public after the time of award. Bid results will

be given by mail only if requested in writing and accompanied by a

self-addressed, stamped business size envelope.

SPECIFICATIONS. Vendors must submit on items as specified.

Any changes in specifications must be noted on the "Specifications

Exception Form". Vendors shall be notified in writing if any changes

to the specifications are made.

PERSONAL LIABILITY. The responding vendor agrees that in the

preparation of this bid or the execution of any resulting contract or

order, representatives of the City of Laconia shall incur no liability of

any kind.

PROOF OF COMPLIANCE. The responding vendor may be

required to supply proof of compliance with bid/proposal

specifications. When requested, the responding vendor must

immediately supply the Purchasing Office with certified test results

or certificates of compliance. Where none are available, the City of

Laconia may require independent laboratory testing. All costs for

such testing, certified test results or certificates of compliance shall

be the responsibility of the responding vendor.

A WARD. The award will be made to the responsible vendor

submitting a conforming Bid meeting specifications at the lowest cost

unless other criteria are noted in the Request for Bid. Unless

otherwise noted, the award may be made by individual items. If there

is a discrepancy between the unit price and the extension, the unit

price will prevail. When identical low bids are received the award

will be made to the local vendor. If identical low bids are received by

local vendors, or non-local vendors, the award will be determined by

the toss of a coin. Discounts will not be considered in making award

but may be offered on the invoice for earlier payment and will be

applicable on the date of completion of delivery or receipt of invoice,

whichever is later.

ASSIGNMENT PROVISION. The responding vendor hereby

agrees to assign all causes of action that it may acquire under the

antitrust laws of New Hampshire and the United States as the result

of conspiracies, combinations, or contracts in restraint of trade which

materially affect the price of goods or services obtained by the city

under this contract if so requested by the City of Laconia.

FORM OF CONTRACT. The terms and conditions set forth in any

additional Terms and Conditions by the Purchasing Office are part of

the bid and will apply to any contract awarded to the responding

vendor unless specific exceptions are taken and accepted and will

prevail over any contrary provisions in Terms and Conditions

submitted by the responding vendor.

OFFER. The undersigned hereby offers to sell to the City of Laconia

the commodities or services indicated in the following page(s) of this

Bid at the price(s) quoted in complete accordance with all conditions

of this Bid.

Company Name:

Address:

Phone#:

E-mail#:

CITY'S OPTIONS. The City of Laconia reserves the right to reject

or accept all or any part of any bid, to determine what constitutes a

conforming bid, to award the bid solely as it deems to be in the best

interest of the City, and to waive irregularities that it considers not

material to the bid.

PUBLIC INFORMATION. The responding vendor hereby

acknowledges that all information relating to this bid and any

resulting order (including but not limited to fees, contracts,

agreements, and prices) are subject to the laws of the State of New

Hampshire regarding public information.

Authorized Signature:

Printed Name:

This document must be signed by a person who is authorized to

legally obligate the responding vendor. A signature on this document

indicates that all City of Laconia terms and conditions are accepted

by the responding vendor and that any and all other terms and

conditions submitted by the responding vendor are null and void,

even if such terms and conditions have terminology to the contrary.

The responding vendor shall also be subject to City of Laconia

contract and purchase order terms and conditions.

CITY OF LACONIA

REQUEST FOR BIDS

BID No. 26-08-138

SCREENED SAND FOR

WINTER ROAD MAINTENANCE

The City of Laconia Department of Public Works is seeking sealed bids for screened sand for the

'26-'27 winter season. Sand particles must be 3/8-inch minus with 0% to 6% passing a No. 200

sieve. The total anticipated quantity to be delivered is 1,000 to 2,000 tons. Delivery will be on an

as needed basis. The City will guarantee a minimum of 1,000 tons. Bid price must remain fixed

until April 15, 2027.

All bids shall be submitted on a cost per ton basis, delivered to the Public Works site located on

Bisson Avenue in Laconia. The City may inspect the pit before award to verify that representative

sand will meet the City's requirements. Additionally, the low bidder may be asked, at any time, to

provide a sieve analysis/gradation report representative of the sand being offered. If the City

requires such an analysis the supplier must produce the report within 48 hours of the request.

Deliveries with excessive frozen material, as determined solely by the City of Laconia's DPW

Foreman, may be refused.

Interested firms are encouraged to submit Two (2) copies of the bids. They should be delivered to the

City of Laconia Purchasing Office, 45 Beacon Street East, Laconia, NH 03246 by 2:30pm 08/28/2026.

Postmarks and other timestamps will not be accepted in lieu of actual delivery to be considered. Emailed

bids will not be accepted. Submissions must be labeled "RFB 26-08-138 Screened Sand"

The City of Laconia reserves the right to accept or reject any and/or all bids or any part thereof, to

waive any formality in the bidding process, and to accept the bid considered to be in the best

interest of the City. Failure to submit all information called for may be sufficient grounds for

disqualification. The City may cancel this bid request at any time for any reason.

Questions may be directed to:

Kelly Bullerwell

Purchasing Specialist

kbullerwe_ll@laconianh.gov

BID SHEET

BID No. 26-08-13B

Screened Sand 2026 - 2027

(I) (We) hereby certify that (I) (We) have read each and every part of this bid and

advertisement, and (I) (We) understand that failure to comply with any statement, part

or request of this bid will be cause for rejection thereof.

(I) (We) bid the following:

Screened Sand delivered to Bisson Avenue, Laconia

$ __----'/--t".o.c..n'-'-'.-

Name (printed)

Signed:

Title:

Company Name:

Address:

Telephone:

E-mail:

CITY OF LACONIA, NEW HAMPSHIRE

SPECIFICATIONS EXCEPTIONS FORM

In the interest of fairn ess and sound business practice, it is mandatory that you state any exceptions

taken by you to our specifications.

It should not be the responsibility of the City of Laco nia to interpret info rmation co ncern ing the

materials which you intend to furn ish.

If your bid/quotation does not meet all of our specifications, you must state so in the space pro vided

below:

Bids on equipment, vehicles, supplies, service, and materials not meeting specifications may be

co nsidered by the City, however all deviations must be listed above.

If your bid does not meet our specifications, and your exceptions are not listed above, the City of

Laco nia may claim fo rfeiture of your bid bond if submitted.

I DO meet specifications;

Signed:

Date

I DO NOT meet specifications as listed in this bid (EXCEPTIONS ARE NOTED ABOVE).

Signed:

Date

YOUR BID MAY BE REJECTED IF YOU DO NOT SIGN AND SUBMIT THIS PAGE

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	26-08-13B
Bid Title:	Screened Sand Winter Road Maintenance
Category:	Bids, RFP's and RFQ's
Status:	Open

Screened Sand Winter Road Maintenance

Attachment Preview

See also