HVAC Preventive Maintenance

Location:	Maryland
Posted:	Aug 26, 2026
Due:	Sep 17, 2026
Agency:	State Government of Maryland
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	BPM058583
Publication URL:	To access bid details, please log in.

ID:	BPM058583
Title:	HVAC Preventive Maintenance
Status:	Open
Due / Close Date:	9/17/2026
Publish Date:	8/26/2026 4:04:56 PM
Main Category:	Heating and cooling and air conditioning HVAC installation and maintenance service
Solicitation Type:	IFB: Invitation for Bid
Issuing Agency:	Maryland State Archives

Solicitation Summary

Title

BPM058583

Alternate ID

Functional Area #

Round #

Status

Open

Due / Close Date (EST)

Sep 17 2026 2:00PM

Solicitation Type

IFB: Invitation for Bid

Main Category

Heating and cooling and air conditioning HVAC installation and maintenance service

Issuing Agency

Maryland State Archives

Procurement Officer / Buyer

Toni LATIMORE

toni.latimore1@maryland.gov

Solicitation Summary

The Maryland State Archives is soliciting an HVAC contractor to perform quarterly preventative maintenance at its Columbia campus. This is a one year contract from October 1st, 2026 through September 30th, 2027, with two optional extensions of one year each.

Additional Instructions

This is a Small Business Reserve Procurement
Only Certified Small Businesses (CSBs) (formerly known as SBRs) may participate in this procurement. If your business is not currently certified, please check the requirements and registration instructions to see if you qualify. Certification must be completed before placing a bid.

Project Cost Class

Pre-Bid Conference Information

Pre-Bid Conference Date (EST)

Sep 1 2026 9:00AM

Pre-Bid Conference Details

A prebid meeting will be held on Tuesday, September 1, 2026, at 9:00 a.m. at the Maryland State Archives, Hall of Records- Dr. Edward C. Papenfuse Building located at 350 Rowe Boulevard, Annapolis, Maryland 21401. Attendance at the pre-bid conference is not mandatory; however, vendors are responsible for familiarizing themselves with the equipment and facility requirements discussed during the meeting and for basing their proposals accordingly. Personnel must show ID and obtain a visitor’s pass at the front security desk. The POC will escort personnel inside the building.

Small Business Reserve Designation

Yes

Procurement Program Participation Goals

VSBE Participation (%)

MBE Participation (%)

African American MBE Participation (%)

Asian American MBE Participation (%)

Hispanic American MBE Participation (%)

Women-Owned MBE Participation (%)

DBE Participation (%)

SBE Participation (%)

Socio Economic Participation Criteria

	Procurement Officer / Buyer Toni LATIMORE
Alternate Link

Attachments

Selected

Title	Type	Att.	Last Modified on UTC-4	Creation Date UTC-4	Validity End Date
Pre-Bid Conference	Technical Documents (Approved)	Pre-Bid Conference- Sept 1_2026.pdf	8/26/2026 3:50:53 PM	8/26/2026 3:50:53 PM
Equipment List	Technical Documents (Approved)	HVAC Preventive Equipment List.pdf	8/26/2026 3:49:50 PM	8/26/2026 3:49:50 PM
RSVP Form	Attachments & Appendixes (Approved)	Attachment-2.-Pre-Bid_-Pre-Proposal-Conference-Response-Form-v2.pdf	8/26/2026 3:46:32 PM	8/26/2026 3:46:32 PM
No Bid Form	Attachments & Appendixes (Approved)	Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1.pdf	8/26/2026 3:45:07 PM	8/26/2026 3:45:07 PM
Price Bid Form	Technical Documents (Approved)	1._Price_Bid_Form_HVAC_Preventative_Maintenance.xlsx	8/26/2026 3:43:00 PM	8/26/2026 3:43:00 PM
Technical Documents	Technical Documents (Approved)	Attachment-M.-List-of-Current-or-Prior-State-Contracts.pdf Attachment-F.-Bidder-Offeror-Information-Sheet.pdf Attachment-A.-Bid-Proposal-Affidavit.pdf Attachment-I.-Conflict-of-Interest-Affidavit.pdf Attachment-L.-Reference-Checks.pdf Attachment-N.-Legal-Action-Summary.pdf	8/26/2026 3:42:00 PM	8/26/2026 3:42:00 PM
Invitation for Bids	Technical Documents (Approved)	BPM058583 IFB -MSA-HVAC Preventive Maintenance.docx.pdf	8/26/2026 3:37:06 PM	8/26/2026 3:37:06 PM

7 Record(s)

HVAC Preventive Maintenance

See also