HVAC Preventive Maintenance

Location: Maryland
Posted: Aug 26, 2026
Due: Sep 17, 2026
Agency: State Government of Maryland
Type of Government: State & Local
Category:
  • J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No: BPM058583
Publication URL: To access bid details, please log in.
ID: BPM058583
Title: HVAC Preventive Maintenance
Status: Open
Due / Close Date: 9/17/2026
Publish Date: 8/26/2026 4:04:56 PM
Main Category: Heating and cooling and air conditioning HVAC installation and maintenance service
Solicitation Type: IFB: Invitation for Bid
Issuing Agency: Maryland State Archives

Solicitation Summary
Title
HVAC Preventive Maintenance
ID
BPM058583
Alternate ID
Functional Area #
1
Round #
1
Status
Open
Due / Close Date (EST)
Sep 17 2026 2:00PM
Solicitation Type
IFB: Invitation for Bid
Main Category
Heating and cooling and air conditioning HVAC installation and maintenance service
Issuing Agency
Maryland State Archives
Procurement Officer / Buyer
Toni LATIMORE
Email
toni.latimore1@maryland.gov
Solicitation Summary
The Maryland State Archives is soliciting an HVAC contractor to perform quarterly preventative maintenance at its Columbia campus. This is a one year contract from October 1st, 2026 through September 30th, 2027, with two optional extensions of one year each.
Additional Instructions

This is a Small Business Reserve Procurement
Only Certified Small Businesses (CSBs) (formerly known as SBRs) may participate in this procurement. If your business is not currently certified, please check the requirements and registration instructions to see if you qualify. Certification must be completed before placing a bid.

Project Cost Class
Pre-Bid Conference Information
Pre-Bid Conference Date (EST)
Sep 1 2026 9:00AM
Pre-Bid Conference Details
A prebid meeting will be held on Tuesday, September 1, 2026, at 9:00 a.m. at the Maryland State Archives, Hall of Records- Dr. Edward C. Papenfuse Building located at 350 Rowe Boulevard, Annapolis, Maryland 21401. Attendance at the pre-bid conference is not mandatory; however, vendors are responsible for familiarizing themselves with the equipment and facility requirements discussed during the meeting and for basing their proposals accordingly. Personnel must show ID and obtain a visitor’s pass at the front security desk. The POC will escort personnel inside the building.
Small Business Reserve Designation
Yes

Procurement Program Participation Goals

VSBE Participation (%)
MBE Participation (%)
African American MBE Participation (%)
Asian American MBE Participation (%)
Hispanic American MBE Participation (%)
Women-Owned MBE Participation (%)
DBE Participation (%)
SBE Participation (%)
Socio Economic Participation Criteria
Procurement Officer / Buyer
Toni LATIMORE
Alternate Link
Attachments
Selected
Title Type Att. Last Modified on UTC-4 Creation Date UTC-4 Validity End Date
Pre-Bid Conference Technical Documents (Approved) 8/26/2026 3:50:53 PM 8/26/2026 3:50:53 PM
Equipment List Technical Documents (Approved) 8/26/2026 3:49:50 PM 8/26/2026 3:49:50 PM
RSVP Form Attachments & Appendixes (Approved) 8/26/2026 3:46:32 PM 8/26/2026 3:46:32 PM
No Bid Form Attachments & Appendixes (Approved) 8/26/2026 3:45:07 PM 8/26/2026 3:45:07 PM
Price Bid Form Technical Documents (Approved) 8/26/2026 3:43:00 PM 8/26/2026 3:43:00 PM
Technical Documents Technical Documents (Approved) 8/26/2026 3:42:00 PM 8/26/2026 3:42:00 PM
Invitation for Bids Technical Documents (Approved) 8/26/2026 3:37:06 PM 8/26/2026 3:37:06 PM
7 Record(s)
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