Fire System Audibility Upgrade (PIT)

Notice of Intended Procurement
Name of Procuring Entity

Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates

Titus Meisenheimer , Procurement Officer, Procurement Services

1 Dundas Street West, Toronto, ON M5G 1Z3

email: bids@torontomu.ca I Phone: (416)979-5000 ext.554276

Procurement Documents

The procurement documents are available at www.merx.com .

Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.
Description of Procurement

The University is conducting a Request for Quotation Fire System Audibility Upgrade (PIT)
The procurement may or may not involve negotiation.  An electronic auction is not anticipated.
Address and Final Date for Submissions

Submissions must be submitted electronically at https://tmu.bonfirehub.ca/projects/100258/details on or before December 19, 2025 at 2:00:00 pm.
The submissions will not be opened publicly.

Conditions for Participation

The procurement is subject to the following conditions for participation:
The award of a Final Agreement to a Successful Proponent is conditional on the Successful Proponent providing the following information to the University, in accordance the timeframes specified by the University:

The award of a Final Agreement to a Successful Proponent is conditional on the Successful Proponent providing the following information to the University, in accordance the timeframes specified by the University:

1. Insurance

.1      Commercial General Liability Insurance on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than $5,000,000 per occurrence and including products and completed operations liability with Toronto Metropolitan University as an additional insured with respect to the liability arising out of the operations of the named insured and  30 days notice of cancellation

.2      Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than $2,000,000.00, per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required

.3      Professional liability insurance for an amount of not less than two million dollars ($2,000,000.00) per occurrence, if applicable to the type of Work performed under this Agreement.

.4      “All risk” property insurance covering the Contractor and Subcontractors’ owned, rented or leased tools, machinery, equipment and property used for the performance of the Work, including equipment breakdown coverage
(b) WSIB

A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage equivalent to WSIB coverage in the amount of not less than two million dollars ($2,000,000.00).
Applicable Trade Agreements

This procurement is subject to the following trade agreement(s):
Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement (CETA)

Canadian Free Trade Agreement (CFTA)

Quebec/Ontario

Contract Details

The University will base its selection of qualified suppliers on the following criteria:

Stage 1
Mandatory Evaluation Criteria:

CRITERIA                                                                                                                      WEIGHTING (POINTS)
File #1 – Proposal Acknowledgement Form                                  Pass/Fail
Stage 2
Financial/Pricing Evaluation Criteria:

CRITERIA                                                                                                                      WEIGHTING (POINTS)
Total Base Bid Fee                                                                         100
Total Evaluated Score                                                                                    100
Notes

Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
All Bids Submitted on Bonfire link provided in RFQ.

Bidding and Documents are available on http://www.merx.com . Fees may apply; See https://www.merx.com/public/pricing for more information.

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Contract duration

Trade agreements