Non-Profit School Food Service Management Company
| Location: | Florida |
|---|---|
| Posted: | Nov 5, 2025 |
| Due: | Jan 14, 2026 |
| Agency: | Leon County School District |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 108-2026 |
| Publication URL: | To access bid details, please log in. |
| TYPE | Number | Name | PRE-BID CONFERENCE | Questions Due | Bids Due | Evaluation Team Meeting | Negotiation Meetings | Documents |
| ITN | 108-2026 | Non-Profit School Food Service Management Company | 11/19/2025 | 12/2/2025 |
1/14/2026 |
1/21/2026 | 4/7/2026 |
Attachment Preview
Invitation to Negotiate (ITN)
Leon County Schools
Purchasing Department
3397 West Tharpe Street
Tallahassee, Florida 32303
purchasing@leonschools.net
Non-Profit School Food Service Management Company
ITN 108-2026
ITN Released: November 5, 2025
Deadline for Questions*: December 2, 2025
Replies Due*: 2:00 p.m. on January 14, 2026
Niki Sparks
Procurement Officer
*Timeline subject to change. Changes will be communicated through an addendum to this ITN (see Section 1.8)
ITN Timeline
ITN Process Steps
Release of ITN
Non-Mandatory
Pre-Bid Site
Visits and
Pre-Bid Conference
Written
Questions Due
Anticipated Posting
of Answers to
Submitted Questions
Sealed Replies
Due and Opened
Evaluation
Team Meeting
Date and Time
November 5, 2025
Location (if applicable)
District Website
https://www.leonschools.net/Page/4411
DemandStar
https://www.demandstar.com
Site #1: 8:30 a.m. – Fairview Middle School
3415 Zillah Street
Site #2: 10:00 a.m. – Gilchrist Elementary School
1301 Timberlane Road
Site #3: 11:30 a.m. – Chiles High School
November 19, 2025 7200 Lawton Chiles Lane
December 2, 2025
December 16, 2025
January 14, 2026
Meet in the front office of each site. A non-mandatory pre-bid
conference will be held immediately following site visit #3 at that
location. Verbal questions may be answered, however, only
written questions submitted by the deadline will be officially
answered and binding to the District.
Submit to: Niki Sparks, Procurement Officer
Subject: ITN 108-2026 Non-Profit School Food Service – Food
Service Management Company
Email: purchasing@leonschools.net
District Website
https://www.leonschools.net/Page/4411
DemandStar
https://www.demandstar.com
Submit to:
Leon County Schools
Purchasing Department
Attn: Niki Sparks, Procurement Officer
Subject: ITN 108-2026 Non-Profit School Food Service – Food
Service Management Company
3397 W. Tharpe Street
Tallahassee, FL 32303*
*Also the location for the Reply Opening
January 21, 2026
Leon County Schools
Purchasing Department
3397 W. Tharpe Street
Tallahassee, FL 32303
Page 2 of 91
Leon County Schools
Anticipated Negotiations
Purchasing Department
February 23, 2026
3397 W. Tharpe Street
Tallahassee, FL 32303
Negotiation Team Meeting
Anticipated Date the
District will Advertise its
Notice of Recommendation
to the Board
April 7, 2026
April 7, 2026
The meeting date and time will be posted at least seven (7) days
prior to the meeting on the District’s website at
https://www.leonschools.net/Page/4411.
District Website
https://www.leonschools.net/Page/4411
DemandStar
https://www.demandstar.com
Page 3 of 91
Table of Contents
ITN Timeline ..................................................................................................................................................2
SECTION 1: Key Information ...........................................................................................................................7
1.1 Quick Facts................................................................................................................................................. 7
1.2 Respondent Qualifications......................................................................................................................... 7
1.3 How to Contact Us (Procurement Rules and Information) ....................................................................... 7
1.4 Developing Your Reply............................................................................................................................... 8
1.5 Non-Mandatory Pre-Bid Site Visits and Pre-Bid Conference..................................................................... 9
1.6 Bonds ......................................................................................................................................................... 9
1.7 Submitting Your Reply ............................................................................................................................. 10
1.8 Reply Opening.......................................................................................................................................... 11
1.9 Disposition of Replies .............................................................................................................................. 11
1.10 Changes to the ITN .................................................................................................................................. 11
1.11 Protest Procedures .................................................................................................................................. 11
SECTION 2: Scope of Work............................................................................................................................13
2.1 Background.............................................................................................................................................. 13
2.2 Procurement Overview............................................................................................................................ 13
2.3 Contract Term.......................................................................................................................................... 14
2.4 Compensation.......................................................................................................................................... 15
2.5 Goals and Objectives ............................................................................................................................... 15
2.6 Scope of Work.......................................................................................................................................... 16
2.7 Familiarity with District and Additional Information............................................................................... 43
2.8 Negotiated Items ..................................................................................................................................... 44
2.9 Performance Guarantees......................................................................................................................... 44
2.10 Performance Monitoring ......................................................................................................................... 44
SECTION 3: Procurement Rules and Information ...........................................................................................46
3.1 Contents and Format of Reply Submittals............................................................................................... 46
3.2 Contents and Format of Cost Reply Submittals....................................................................................... 49
3.3 Reply Evaluation and Negotiation Process .............................................................................................. 50
3.4 Advertising Notice of Board Decision ...................................................................................................... 54
3.5 No Prior Involvement and Conflicts of Interest ....................................................................................... 54
3.6 Confidentiality, Proprietary, or Trade Secret Material............................................................................ 54
SECTION 4: Contract Terms and Conditions...................................................................................................56
4.1 Contract Modifications ............................................................................................................................ 56
Page 4 of 91
4.2 Use by Other Public Agencies .................................................................................................................. 56
4.3 Travel Expenses ....................................................................................................................................... 56
4.4 E-Verify .................................................................................................................................................... 56
4.5 Subcontracts ............................................................................................................................................ 56
4.6 Background Screening Requirements/Jessica Lunsford Act.................................................................... 57
4.7 Insurance Requirements.......................................................................................................................... 57
4.8 Copyrights, Right to Data, Patents, and Royalties ................................................................................... 59
4.9 Independent Contractor Status ............................................................................................................... 60
4.10 Contact with Students ............................................................................................................................. 60
4.11 Assignment .............................................................................................................................................. 60
4.12 Force Majeure.......................................................................................................................................... 61
4.13 Severability .............................................................................................................................................. 61
4.14 Reservation of Rights............................................................................................................................... 61
4.15 Americans with Disabilities Act ............................................................................................................... 61
4.16 Employment of District Personnel........................................................................................................... 61
4.17 Legal Requirements ................................................................................................................................. 61
4.18 Conflict of Law and Controlling Provisions .............................................................................................. 62
4.19 Default ..................................................................................................................................................... 62
4.20 Termination ............................................................................................................................................. 62
4.21 Public Records.......................................................................................................................................... 63
4.22 Indemnification........................................................................................................................................ 64
4.23 No Waiver of Sovereign Immunity .......................................................................................................... 64
4.24 Disputes ................................................................................................................................................... 64
4.25 Federal Terms and Conditions................................................................................................................. 64
4.26 Anti-Discrimination.................................................................................................................................. 67
4.27 Discriminatory Vendor List ...................................................................................................................... 67
4.28 Public Entity Crime & Convicted Vendor List........................................................................................... 67
4.29 Scrutinized Companies Certification........................................................................................................ 68
4.30 Contracting with Entities of Foreign Countries ....................................................................................... 68
4.31 Vendor Interests ...................................................................................................................................... 68
SECTION 5: Definitions .................................................................................................................................69
Attachment I................................................................................................................................................74
Attachment II...............................................................................................................................................75
Attachment III..............................................................................................................................................77
Page 5 of 91
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