PRE-PLACED EMERGENCY TREE WORK MONITORING AND MANAGEMENT SERVICES

Location:	Louisiana
Posted:	Nov 4, 2025
Due:	Nov 21, 2025
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services R - Professional, Administrative and Management Support Services S - Utilities and Training Services
Solicitation No:	JPP-RFP-0505
Publication URL:	To access bid details, please log in.

Bid Number	Description	Date Issued	Bid Open Date/Time
JPP-RFP-0505	PRE-PLACED EMERGENCY TREE WORK MONITORING AND MANAGEMENT SERVICES Original: JPP-RFP-0505	10/01/2025	11/21/2025 3:30:00 PM CT

Contact Information for Bid # JPP-RFP-0505

Department	Non State - Jefferson Parish Purchasing Department
Section	Jefferson Parish Purchasing
Dept Code	JPP
Contact	Misty Camardelle
Address	200 Derbigny St., Suite 4400 Gretna, LA 70053
Phone	504-364-2678
Fax	504-364-2693
Email	purchasing@jeffparish.net

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REQUEST FOR PROPOSAL

TO PROVIDE PRE-PLACED EMERGENCY TREE WORK MONITORING AND

MANAGEMENT SERVICES

RFP No.: __0505______________________

Proposal Receipt Date: __November 07,2025____________

Proposal Receipt Time: _3:30 p.m._____________

Jefferson Parish

Department of Purchasing

200 Derbigny Street, Suite 4400

Gretna, LA 70053

(504) 364-2678

TABLE OF CONTENTS

PART I – ADMINISTRATIVE AND GENERAL INFORMATION ………………………..3

1.1 Background, Goals and Objectives........................................................................................... 3

1.2 Purpose...................................................................................................................................... 3

1.3 Pre-proposal Conference........................................................................................................... 3

1.4 Proposal Guarantee ................................................................................................................... 3

1.5 Performance Bond .................................................................................................................... 4

1.6 Fidelity Bond Requirements ..................................................................................................... 4

1.7 Scope of Work/Services............................................................................................................ 4

1.8 Proposer Minimum Requirements ............................................................................................ 6

1.9 Period of Agreement ................................................................................................................. 6

1.10 Deliverables ............................................................................................................................ 6

1.11 Location .................................................................................................................................. 6

1.12 Proposal Submittal .................................................................................................................. 6

1.13 Proposal Response Format...................................................................................................... 7

1.14 Schedule of Events................................................................................................................ 10

PART II – EVALUATION CRITERIA ................................................................................... 10

2.1 Technical Proposal.................................................................................................................. 11

2.2 Price Proposal ......................................................................................................................... 11

PART III – RFP INSTRUCTIONS, AND TERMS AND CONDITIONS ............................ 11

3.1 Number of Response Copies................................................................................................... 11

3.2 Legibility/Clarity..................................................................................................................... 11

3.4 Written Inquiries ..................................................................................................................... 12

3.5 Inquiry Periods........................................................................................................................ 12

3.6 Required Signed and Notarized Affidavits ............................................................................. 13

3.7 Proposal Validity .................................................................................................................... 13

3.8 Revisions, Withdrawals, Protest Procedures .......................................................................... 13

3.9 Cost of Offer Preparation........................................................................................................ 14

3.10 Acceptance of Proposal Content........................................................................................... 14

3.11 Written or Oral Discussions/Presentations ........................................................................... 14

3.12 Standard Terms and Conditions and Non-negotiable Contract Terms ................................. 14

3.13 Taxes ..................................................................................................................................... 15

3.14 Selected Proposer’s Responsibilities .................................................................................... 15

3.15 Insurance Requirements........................................................................................................ 15

3.16 Sub-Contractor Requirements............................................................................................... 15

3.17 No Guarantee of Quantities .................................................................................................. 15

3.18 Contract Negotiations ........................................................................................................... 16

3.19 Cancellation of RFP or Rejection of Proposals .................................................................... 16

3.20 Evaluation and Selection....................................................................................................... 16

3.21 Indemnification ..................................................................................................................... 18

3.22 Payment for Services ............................................................................................................ 18

3.23 Termination........................................................................................................................... 19

3.24 Assignment ........................................................................................................................... 19

3.25 EEOC and ADA Compliance ............................................................................................... 20

3.26 Records ................................................................................................................................. 20

3.27 Content of Contract/Order of Precedence............................................................................. 21

3.28 Contract Changes .................................................................................................................. 21

3.29 Substitution of Personnel ...................................................................................................... 21

3.30 Force Majeure ....................................................................................................................... 21

3.31 Governing Law ..................................................................................................................... 21

3.32 Claims or Controversies........................................................................................................ 21

PART IV – FEDERAL CONTRACT PROVISIONS ............................................................. 22

PART V – PERFORMANCE STANDARDS........................................................................... 22

5.1 Performance Requirements..................................................................................................... 22

5.2 Performance Measurement/Evaluation ................................................................................... 22

PART VI - APPENDICES ......................................................................................................... 23

ATTACHMENT “A” Insurance Requirments.............................................................................. 23

ATTACHMENT “B” Price Proposal............................................................................................ 25

ATTACHMENT “C” Federal Contract Provisions ...................................................................... 26

ATTACHMENT “D” FEMA Public Assistance .......................................................................... 53

ATTACHMENT “E” Signature Page ........................................................................................... 53

ATTACHMENT “F” Evidence of Authortiy ........................................................................... 5476

ATTACHMENT “G” Request for Proposal Affidavit ................................................................. 56

REQUEST FOR PROPOSAL

FOR

TO PROVIDE EMERGENCY TREE WORK MONITORING AND MANAGEMENT

SERVICES

PART I – ADMINISTRATIVE AND GENERAL INFORMATION

1.1 Background, Goals and Objectives

Jefferson Parish is soliciting proposals for a firm to provide a Pre-placed Emergency Tree

Work Monitoring and Management services for unincorporated Jefferson Parish, Town of

Jean Lafitte and possibly the Town of Grand Isle should they opt to use this contract. The

contract shall include providing personnel to monitor Jefferson Parish Parkways

Emergency Tree Work Contract.

1.2 Purpose

The purpose of this Request for Proposal (RFP) is to obtain competitive proposals as

allowed by Code of Ordinances, Parish of Jefferson, State of Louisiana (hereinafter “JPCO”)

Section 2-895 from bona fide, qualified Proposers who are interested in providing Scope of

Work as defined in Part II hereof. By submitting a proposal, Proposer agrees to comply with

all provisions of Louisiana law as well as compliance with the Jefferson Parish Code of

Ordinances, Louisiana Code of Ethics, and applicable Jefferson Parish ethical standards.

1.3 Pre-proposal Conference

The goal of this RFP is to obtain a contract with a qualified firm capable of providing the

knowledge and manpower required to monitor any Emergency Tree Work on an as-needed

basis.

A pre-proposal conference will be held at 10:00 a.m. , October 20, 2025 in the Jefferson

Parish Purchasing Department located in General Government Building at 200

Derbigny St. Suite 4400, Gretna, La. 70053. Prospective Proposers may participate in the

conference to obtain clarification of the requirements of the RFP and to receive answers to

relevant questions thereto. Any Prospective Proposer intending to submit a proposal is

encouraged to attend and should have at least one authorized representative attend the

pre-proposal conference.

Although impromptu questions will be permitted and spontaneous answers will be provided

during the pre-proposal conference, the only official answer or position of the Parish of

Jefferson will be stated in writing in response to written questions in the form of addenda

provided to all Prospective Proposers.

1.4 Proposal Guarantee

NOT REQUIRED FOR THIS RFP.

1.5 Performance Bond

The Selected Proposer shall be required to provide a Performance (surety) Bond in the

amount of one million dollars ($1,000,000.00) the successful performance of the contract in

accordance with the negotiated terms and conditions of the parties. The Selected Proposer

acknowledges and agrees that the Performance Bond may be forfeited for Selected

Proposer’s failure to fully and faithfully perform its obligations in accordance with the

negotiated and executed contract.

1.6 Fidelity Bond Requirements

NOT REQUIRED FOR THIS RFP

1.7 Scope of Work/Services

Successful Proposer(s) shall provide services required for disaster debris monitoring and

management services in accordance with FEMA Public Assistance Debris Monitoring

Guidance. Tasks to be performed include, but are not limited to, the following:

1. Immediately after a disaster, the Proposer shall provide a sufficient number of

personnel to monitor Emergency Tree Work, as requested by Jefferson Parish.

2. Immediately after a disaster, as requested by Jefferson Parish, the Proposer shall

attend a kick-off meeting with the Jefferson Parish Parkways Department and any

other agency as determined by Jefferson Parish.

3. Within twenty-four (2) hours of the issuance of the Notice to Proceed from the

Parkways Department, the Proposer(s) shall provide a sufficient number of

employees to safely and efficiently monitor Emergency Tree Work operations, as

needed. Depending on the scope of the emergency up to ten (10) contract

monitors may be required to fulfill this contract.

4. During an Emergency event, the Parkways Department typically utilizes two

(2) office locations to run its operations: Eastbank Office, 200 Shrewsbury

Road, Jefferson, Louisiana 70121 and Westbank Office, 1901 Ames

Boulevard, Marrero, Louisiana 70072. Once the Notice to Proceed is issued,

the Parkways Department will notify the Proposer of how many contract

monitors are needed, and which location(s) they need to report to begin

working. The Proposer shall be notified by Jefferson Parish of any changes

in reporting location(s).

5. During an emergency event, the typical working hours for Emergency Tree

Work shall take place between the hours of 6:00 am to 6:00 pm, seven (7)

days per week. The Proposer shall be notified by Jefferson Parish of any

changes in reporting time and/or working hours.

6. Each contract monitor shall be assigned to a minimum of one (1), or up to

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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PRE-PLACED EMERGENCY TREE WORK MONITORING AND MANAGEMENT SERVICES

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