Request for Qualifications: Space Needs Assessment and Facilities Master Plan

Location:	North Carolina
Posted:	Aug 6, 2026
Due:	Aug 21, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction X - Lease or Rental of Facilities
Solicitation No:	355-27-20260806
Publication URL:	To access bid details, please log in.

Solicitation Number:	355-27-20260806
Project Title:	Request for Qualifications: Space Needs Assessment and Facilities Master Plan
Description:	RFQ (QUALIFICATION-BASED SELECTION): As provided for under North Carolina General Statute 143-64.31, the Town of Knightdale has elected to use a qualitative-based selection process as the contracting method for this project. The Town is seeking an evaluation for the current and future space needs of town facilities, assessment of infrastructure conditions and the preparation of a master plan and cost model to address deficiencies and growth projections. https://www.knightdalenc.gov/finance/bids-and-proposals
Opening Date:	8/21/2026 2:00 PM
Posted Date:	8/6/2026
Status:	Open
Department:	TOWN OF KNIGHTDALE


Solicitation Number * 355-27-20260806	Department TOWN OF KNIGHTDALE	Status Reason Open
Opening Date 2026-08-21T14:00:00.0000000	Posted Date * 2026-08-06T12:52:27.0000000Z	Primary Commodity Code Design Services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * RFP
Owner Michelle Arnold
Description RFQ (QUALIFICATION-BASED SELECTION): As provided for under North Carolina General Statute 143-64.31, the Town of Knightdale has elected to use a qualitative-based selection process as the contracting method for this project. The Town is seeking an evaluation for the current and future space needs of town facilities, assessment of infrastructure conditions and the preparation of a master plan and cost model to address deficiencies and growth projections. https://www.knightdalenc.gov/finance/bids-and-proposals

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Town of Knightdale

Request for Qualifications

Space Needs Assessment and Facilities Master Plan

Purpose

The Town of Knightdale is seeking an evaluation for the current and future space needs

of town facilities, assessment of infrastructure conditions and the preparation of a

master plan and cost model to address deficiencies and growth projections.

Project Description

The Town of Knightdale has 13 existing facilities throughout the town limits.

These facilities are:

1) Town Hall – 950 Steeple Square Court

2) Law Enforcement Center – 945 Steeple Square Court

3) Public Works Operations Center – 1102 Great Falls Court

4) Harper Park Building – 207 Main Street

5) Fire Station 1 – 7477 Forestville Road

6) Fire Station 2 – 401 Hester Street

7) Fire Station 3 – 4828 Clifton Road

8) Fire Station 4 – 1325 Hodge Road

9) The Lofts – 305 Sugar Magnolia Lane

10)Knightdale Community Pool Building – 202 Milburnie Road

11)First Avenue Building – 426 N First Avenue

12)Old Public Works Building – 306 Robertson Street

13)Knightdale Station Park Public Works Shop – 810 N First Avenue

The Town has 195 full-time employees, with additional part-time staff and expects to

continue growing in future years. Over the past five years, the town has added 72 new

full-time positions. The Town’s current facilities are either at or near capacity, and some

aspects of the existing facilities may be near the end of their useful life.

Our Town Hall building was constructed in 1996 and has undergone a few interior

renovations since that time. In 2017, offices were renovated on the second floor; in

2020, the first-floor offices were renovated; in 2022, the first-floor bathrooms and

breakroom were renovated; finally in 2023, the second-floor bathrooms were

renovated, and a single office was added. This building currently houses Fire

Administration, Development Services, Community Relations, and Administration, as

well as the council chambers.

In July 2020, the Town officially merged its fire department with Eastern Wake Fire

Department consolidating fire protection services for the alert fire district. This union

transitioned the area to a fully municipal fire department. Within this merger, the Town

added 29 fire-related positions. Since the merger, the town has added 42 fire-related

positions, and constructed two new fire stations (Fire Station 1, October 2024 and Fire

Station 4, January 2024) and had one fully renovated (Fire Station 3). In addition, the

town is scheduled to begin the relocation of Fire Station 2 during FY 2027/2028.

The Law Enforcement Center is currently undergoing renovations and expansion,

expanding the complex to 31,000 square feet. This project is expected to be completed

in the fall of 2026. This building will house the Police Department and the Fire

Administration offices.

The town is currently finalizing the purchase of an office building called The Lofts,

located at 305 Sugar Magnolia Lane. The town is currently leasing approximately three

quarters of the building. This is a 12,421 square foot building which houses the Human

Resources and Finance Departments and has 2,607 square feet of unfinished space.

The Town is scheduled to hold a bond referendum in November for Parks and

Recreation. If approved by the voters this bond will fund a future Community Center,

which is anticipated to include 66,000 square feet of indoor space and 26,000 square

feet of outdoor space to be constructed on a 34-acre site owned by the Town.

Scope of Services

The Town of Knightdale request proposal packages from professional consultant firms

to provide all services necessary to complete the assigned project. The consultant shall

take the lead project management role. The scope of work associated with completing

this project includes, but is not limited to, the following:

• Review and assess the condition of the current facilities, including both physical

and operational issues that do not meet modern standards;

• Conduct interviews with relevant Town staff to gather information about current

use of the spaces and future needs, potential growth in staffing and other related

needs;

• Provide recommendations for future space requirements that address individual

workspaces, shared workspaces, break rooms, meeting spaces, training rooms,

restrooms, storage, employee parking and public parking and other needs

discovered during the assessment;

• Provide recommendations on optimal location of these facilities;

• Provide recommendations on renovating existing facilities versus building new

facilities;

• Provide high-level budget estimations for planning purposes

• Provide benchmarking similar space with peer communities of like size, revenue,

population, etc.

Optional (To Be Determined)

• Facilities Master Plan

o Master Planning Concepts

 Prepare master plan options

 Create site plans for up to two properties - TBD

 Develop renovation plan for current Town Hall

• Cost estimating

o Provide conceptual-level cost estimates for each plan

Budget

The budget for the engagement will be negotiated with the firm after developing a more

detailed scope of services.

Estimate Project Schedule

The following dates are tentative and subject to change:

• Advertise Request for Qualifications – no later than August 7, 2026

• RFQ Clarification Questions Deadline – August 14, 2026, at 2:00PM

• Responses Due – August 21, 2026, at 2:00PM

• Selection Committee Determines Short List – by August 28, 2026

• Interviews with Short Listed Firms (if needed) – August 31-September 4, 2026

• Firm Selection – by September 11, 2026

• Review of Scope and Contract Development/Review – by October 7, 2026

• Council Approval – October 21, 2026

• Notice to Proceed – November 2026

Proposal Submission Requirements

Firms are requested to submit their proposals electronically to

purchasing@knightdalenc.gov.

Complete responses to each of the following categories are required:

• Organization of Consultant Team

o Identify all firms associated with the team, including an organizational

chart identifying the relationship between the principal and associate

firms, if any.

o Provide a summary of each team member’s qualifications and experience,

including a resume, and the office/location where that team member is

based.

o Describe the responsibilities of each team member assigned to the

project.

o Identify the team members that will serve as the Project Manager.

• Qualifications and Experience

o Explain why the proposer is the most qualified firm to provide the

requested services. Highlight unique qualifications of key team members.

o Summarize, at least three similar public projects for which the consultant

was responsible.

 Project summaries should include:

• Description of the project, including size and scope.

• Description of services rendered by consultant.

• Degree of involvement (principal or associate).

• Associate firms involved and their assigned responsibilities.

• Key principal and associate staff involved, along with their

assigned responsibilities.

• Summary of project challenges and solutions.

• Original contract amount for the professional services and

whether the services were completed.

• Original project schedule and actual completion date; briefly

explain any significant schedule variances.

• Project references include names, addresses, telephone

numbers, and email addresses.

• Project Approach and Project Management

o Provide a detailed description of your approach and process for

completing the project, as well as the proposed schedule.

o Explain the management tools, techniques, and procedures your firm will

use to maintain the project schedule.

o Describe the tools and process your firm uses to provide preliminary

budget estimates.

o Explain each team member’s availability to work on this project.

• Consultant Professional Fees

o Submit an hourly billing rate schedule for all personnel who will provide

professional services for this project.

Evaluation Criteria

The Town will review and evaluate proposals based on the following criteria:

o Qualifications of the firm for this type of project (20%)

o Expertise and experience of the team members assigned to this project (20%)

o Proposed approach to the project and understanding of services being requested

(20%)

o Past performance on similar projects (20%)

o Current workload of the firm and commitment to providing adequate personnel

resources (10%)

o Proposed hourly rates (5%)

o Completeness and clarity of the proposal (5%)

Submission of Proposal Packages

• Statements of qualifications should be submitted to the Town of Knightdale by

August 21, 2026, at 2:00PM to purchasing@knightdalenc.gov.

• Any late responses will be considered non-responsive and will not be considered

for award.

• Packages should be clearly marked:

o Town of Knightdale – Space Needs Assessment

Additional information

• Any questions concerning this project or the proposal submittal should be

directed to Antwan Morrison, by telephone at 919-217-2210 or email at

antwan.morrison@knightdalenc.gov.

• All questions are due by 2:00PM on August 14, 2026.

• Firms are hereby notified that separate contact with other Town staff or officials

for the purpose of submitting questions or obtaining information is prohibited

and may be grounds for disqualification from consideration.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Request for Qualifications: Space Needs Assessment and Facilities Master Plan

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