Recodification and Hosting of City Code

Location:	South Carolina
Posted:	Sep 3, 2026
Due:	Oct 1, 2026
Agency:	City of Isle of Palms
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services
Solicitation No:	RFP 2026-10
Publication URL:	To access bid details, please log in.

RFP 2026-10 - Recodification and Hosting of City Code

The City of Isle of Palms ("City") is soliciting proposals from qualified firms to provide a complete, integrated municipal code recodification, online publishing/hosting, and ongoing supplementation solution. The selected contractor shall provide all labor, materials, software, technical expertise, legal and editorial review, formatting, indexing, migration, implementation, hosting, support, and related professional services necessary to produce and maintain a professionally recodified City Code.

The City is not requiring the selected contractor to publish the recodified Code on the City's current third-party code-hosting platform. Instead, the successful proposer shall publish and host the recodified Code on the proposer's own platform, or on a platform for which the proposer is fully responsible under the resulting contract. The selected platform will become the City's primary public online Code platform following City acceptance and go-live date.

The deadline for questions is 5:00 p.m., Eastern Time, September 18, 2026

The deadline for submission is 2:00 p.m., Eastern Time, October 1, 2026

Proposal documents are available here

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City of Isle of Palms

Request for Proposals (RFP 2026-10)

“Recodification and Hosting of City Code”

Requirement. The City of Isle of Palms ("City") is soliciting proposals from qualified firms to provide

a complete, integrated municipal code recodification, online publishing/hosting, and ongoing

supplementation solution. The selected contractor shall provide all labor, materials, software,

technical expertise, legal and editorial review, formatting, indexing, migration, implementation,

hosting, support, and related professional services necessary to produce and maintain a

professionally recodified City Code.

The City is not requiring the selected contractor to publish the recodified Code on the City's current

third-party code-hosting platform. Instead, the successful proposer shall publish and host the

recodified Code on the proposer's own platform, or on a platform for which the proposer is fully

responsible under the resulting contract. The selected platform will become the City's primary public

online Code platform following City acceptance and go-live date.

Background. The City of Isle of Palms is a South Carolina municipality operating under the laws of

the State of South Carolina and the City's Procurement Code. The City's Code of Ordinances is

currently hosted online through a third-party provider and includes ordinances adopted over multiple

years. The City desires to modernize and comprehensively recodify the Code to improve

organization, usability, consistency, legal clarity, public accessibility, and administrative efficiency.

The City anticipates entering into an agreement with a qualified firm experienced in municipal

codification/recodification and online code publishing. The City seeks a single accountable

contractor for the recodification project, migration to the contractor's hosting environment, public

launch, and ongoing hosting and supplementation. Proposals may include subcontractors or

affiliated providers, but the proposer shall identify all such parties and remain responsible for the

complete solution.

Objectives. The objectives of this project include:

1. Comprehensive review of the City's existing Code of Ordinances. The City Code is here:

https://library.municode.com/sc/isle_of_palms/codes/code_of_ordinances;

2. Incorporation of all ordinances adopted since the last codification update;

3. Identification and elimination, subject to City authorization, of obsolete, repealed, superseded,

duplicative, or conflicting provisions;

4. Reorganization and renumbering of provisions where appropriate;

5. Standardization of formatting, definitions, style, citations, and internal references;

6. Creation and launch of a user-friendly, searchable, publicly accessible online Code hosted by the

selected contractor;

7. Creation of a user-friendly, searchable repository of available historical ordinances to expand and

replace the City page currently found at https://www.isleofpalms.gov/ordinances;

8. Preparation of editorial notes, cross-references, legislative history, tables, and indexes;

9. Compliance with applicable South Carolina statutory requirements and applicable web

accessibility requirements;

10. A migration and cutover process that minimizes disruption to public access;

11. Provision of ongoing online hosting, technical support, and supplementation services following

completion of the recodification project; and

12. Preservation of City ownership and practical portability of the Code and related data so the City

can transition to another provider in the future if necessary.

SCOPE OF WORK AND SERVICES

The selected contractor shall provide, at a minimum, the following services:

1. Initial Review and Project Assessment.

a. Review the City's existing Code of Ordinances and its current online presentation;

b. Identify and review ordinances adopted but not yet codified;

c. Identify inconsistencies, duplications, conflicts, obsolete provisions, and provisions requiring

clarification, renumbering, or reorganization;

d. Review available source files, ordinance scans, indexes, metadata, and other materials

needed for migration and recodification;

e. Meet with City staff and the City Attorney as necessary to establish project goals, schedule,

review cycles, comment deadlines, decision points, and response deadlines;

f. Identify at project initiation any information, file formats, exports, or cooperation required from

the City or current hosting provider; and

g. Finalize a recurring in-progress review (IPR) schedule, including the bi-weekly progress

updates described below.

2. Legal Editing and Recodification.

a. Prepare a comprehensive recodification draft that clearly enables City staff and the City

Attorney to review proposed editorial, organizational, and substantive recommendations;

b. Edit ordinances and Code provisions for format, grammar, numbering, consistency,

punctuation, and style;

c. Correct typographical and formatting errors;

d. Standardize terminology, citations, and internal references where appropriate;

e. Prepare editor's notes, legislative history notes, and statutory references where appropriate;

f. Recommend organizational improvements, including consolidation, relocation, renumbering, or

restructuring of provisions when beneficial;

g. Identify apparent conflicts with state law, internal inconsistencies, duplications, and other

matters requiring City or City Attorney review;

h. Maintain a clear record of recommended changes and the disposition of City comments;

i. Conduct bi-weekly project updates with the City to report progress, present questions, resolve

issues, and maintain the agreed schedule;

j. The contractor shall not make substantive legal changes to the City Code without City

authorization. Recommendations that may alter the legal meaning or effect of an existing

provision shall be clearly identified for City and City Attorney review and, where required,

formal action by City Council.

3. Code Organization, Indexing, and Legislative History.

a. Reorganize titles, chapters, articles, sections, and subsections where authorized and

appropriate;

b. Prepare updated tables of contents;

c. Create comprehensive indexes and cross-references;

d. Provide disposition and derivation tables sufficient to trace the relationship between the

current Code and the recodified Code;

e. Preserve and/or create section history notes and ordinance references as appropriate;

f. Provide a practical method for readers to access original ordinances associated with Code

provisions when available; and

g. Provide an archive or version-history method that allows users to understand prior Code

versions or supplement history, if available within the proposed platform. The proposer shall

describe the capability and any limitations.

4. Migration, Online Publishing, and Hosting.

a. The selected contractor shall migrate the City's Code and related materials from the current

environment into the contractor's proposed hosted platform and shall be responsible for

implementation, testing, launch, and ongoing operation of that platform. The City intends to

maintain public access to the current Code until the replacement platform is accepted and

ready for cutover.

b. The City will provide the selected contractor the current Code and related source materials

available to the City and will reasonably cooperate in obtaining available exports from the

current provider. The proposer shall identify any required export formats or migration

dependencies in its proposal and shall include in its price the conversion, loading, and

implementation work necessary to place the Code on the proposed platform.

c. At a minimum, the hosted solution shall provide:

(1) Free public access to the City Code without requiring a user account, subscription, or

payment;

(2) A responsive, mobile-compatible interface that functions on commonly used desktop and

mobile browsers;

(3) Full-text search of the Code with search results that reasonably identify and link to the

respective sections;

(4) Clear navigation by title, chapter, article, section, and other appropriate organizational

levels;

(5) Stable or durable links to individual Code provisions so City staff and the public can link

directly to specific sections;

(6) Hyperlinked internal cross-references and, where supported, external references to

applicable state law or other authoritative sources;

(7) The ability to print and download individual sections, chapters, articles, and/or the Code

in commonly usable formats;

(8) A clearly identified method for displaying recently adopted ordinances that have not yet

been incorporated into a formal supplement;

(9) A searchable historical ordinance repository, either within the Code platform or through a

tightly integrated companion repository, with access to available scanned ordinance

documents and basic identifying metadata such as ordinance number and adoption

date;

(10) Administrative or staff-facing tools, if offered, that allow designated City users to review

publication status, retrieve source material, or perform other appropriate Code-

management functions;

(11) Hosting, maintenance, backup, disaster recovery, and technical support appropriate for

a public municipal legal publication;

(12) A secure HTTPS connection and a service-level commitment for platform availability.

The proposer shall state its standard uptime/service-level commitment, planned

maintenance practices, backup approach, and incident-notification process;

(13) Accessibility of the vendor-controlled platform and vendor-created content consistent

with applicable law, including WCAG 2.1 Level AA when required. The proposer shall

describe its accessibility practices and how legacy scanned documents are handled;

and

(14) The ability for the City to link directly from www.isleofpalms.gov to the hosted Code and

ordinance repository. A custom City subdomain may be proposed but is not required.

d. The proposer shall clearly identify any hosting-platform features that are optional, separately

priced, available only at higher subscription tiers, or dependent on third-party products. Core

functionality proposed to satisfy this RFP shall be included in the base proposed solution

unless expressly stated otherwise.

5. Historical Ordinance Repository.

a. The City seeks to improve public access to scanned historical ordinances currently maintained

outside the hosted Code. The contractor shall provide a method to migrate, organize, and

publish the available historical ordinance collection in a searchable public repository.

Searchability shall include, at a minimum, available metadata such as ordinance number,

date, and title/subject. Full-text search of scanned ordinances through OCR or similar

technology is preferred where practical. Proposers shall describe the proposed approach,

any document-preparation requirements, OCR limitations, and any separate costs.

6. Ongoing Supplementation and Code Maintenance.

a. Following acceptance and publication of the recodified Code, the contractor shall provide

ongoing supplementation and publication services for newly adopted ordinances throughout

the contract term. The proposal shall describe the standard supplementation process and

shall address:

(1) How the City submits newly adopted ordinances and supporting materials;

(2) How and when newly adopted but not yet codified ordinances are made publicly

available online;

(3) Available supplementation frequencies and the typical or guaranteed turnaround time for

electronic publication and formal supplementation;

(4) Legal/editorial review applied during supplementation;

(5) How Code history notes, cross-references, tables, indexes, and online links are updated;

(6) How the City reviews and approves supplements before final publication, when

applicable;

(7) Whether the proposer offers fixed-price, subscription-based, per-page, per-ordinance, or

other supplementation pricing and what is included in each model; and

(8) How emergency or expedited publication requests are handled and priced, if available.

7. Training, Administration, and Support.

a. The contractor shall provide reasonable implementation support and at least one training

session for designated City staff at or before launch of the hosted Code. Training may be

virtual. The contractor shall also provide ongoing staff support for Code publication,

supplementation, account/access issues, and platform technical issues during the contract

term. The proposer shall identify standard support channels and response expectations.

8. Updates to Committee / Council Leaders.

a. Attend at least three City committee-level meetings: one near project initiation, one at

approximately the midpoint, and one to present the final recodification draft and proposed

hosted solution. Virtual attendance is acceptable unless otherwise requested by the City.

These meetings will provide opportunities for direction and guidance from elected leaders;

and

b. Be prepared to attend other public meetings as requested by the City. The proposal shall

identify any cost assumptions for meetings beyond the three required meetings.

9. Implementation, Acceptance, and Deliverables.

a. Deliverables shall include, at a minimum:

(1) Project work plan and schedule, including review cycles, decision points, migration

activities, testing, and target go-live;

(2) Draft recodified Code in an editable, portable format, preferably Microsoft Word;

(3) Redline or change-tracking version identifying revisions and recommended changes;

(4) Issue list, legal/editorial questions, and other review materials necessary for City and City

Attorney decisions;

(5) Final recodified Code in editable electronic format;

(6) Printable PDF version of the final Code;

(7) Indexes, cross-reference tables, disposition tables, derivation tables, and other agreed

reference materials;

(8) Migrated and organized historical ordinance repository as described above;

(9) Fully configured, tested, publicly accessible hosted Code platform containing the

accepted recodified Code;

(10) Training and administrative documentation sufficient for designated City staff to use

available platform tools;

(11) A post-launch process for ongoing supplementation, hosting, support, and

maintenance; and

(12) A complete export/transition package as described under Ownership, Data Portability,

and Transition upon City request or at termination/expiration of the hosting relationship.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Recodification and Hosting of City Code

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See also