Federal Grant Consulting

Location:	Washington
Posted:	Aug 6, 2026
Due:	Aug 17, 2026
Agency:	Office of Superintendent of Public Instruction
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Solicitation No:	RFQQ - 2027-02
Publication URL:	To access bid details, please log in.

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Request for Qualifications and Quotations No.

2027-02

STATE OF WASHINGTON

OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

OLYMPIA, WASHINGTON

PRE-BID CONFERENCE: 10:00 a.m., Pacific Time (PT) on August 03, 2026

PROPOSAL DUE DATE: 12:00 p.m., Pacific Time (PT) on August 17, 2026

ESTIMATED CONTRACT PERIOD: September 14, 2026, thorough August 31, 2028.

Amendments extending the period of performance, if any, shall be at the sole discretion of OSPI.

CONSULTANT ELIGIBILITY: This solicitation is open to those Consultants who satisfy the

minimum qualifications stated herein and that are available for work in Washington State.

SUBMIT PROPOSAL TO: contracts@k12.wa.us

All communications concerning this RFQQ must be directed only to the RFQQ Coordinator via

email. Any other communication will be considered unofficial and non-binding on

OSPI. Consultants are to rely on written statements issued by the RFQQ Coordinator.

Communication directed to parties other than the RFQQ Coordinator may result in

disqualification of the Consultant.

This RFQQ is available at the Office of Superintendent of Public Instruction (OSPI) website and

at the Department of Enterprise Services, Washington Electronic Business Solution (WEBS)

Procurement website. All RFQQ amendments and/or Consultant questions and OSPI answers

will be posted to these sites. All interested Consultants must be registered with WEBS under

the following commodity codes to receive automatic notifications: 918-04 Auditing/Budget

Consulting ,918-21Business Consulting, Large,918-26 Public Relations Consulting

958-16Business Management Services,918-75 Management Consulting 918-06Administrative

Consulting,924-05 Advisory Services, Educational

OSPI, and its contractors and subcontractors, must not discriminate in any programs or services based on

sex, race, creed, religion, color, national origin, age, marital status, honorably discharged veteran or military

status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or

service animal by a person with a disability, and must comply with state and federal nondiscrimination laws,

including Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the

Americans with Disabilities Act, and Title VI of the Civil Rights Act of 1964. Questions and complaints of

alleged discrimination should be directed to the Equity and Civil Rights Director at 360-725-6162/TTY: 360-

664-3631; or P.O. Box 47200, Olympia, WA 98504-7200; or equity@k12.wa.us.

Table of Contents

Section A. SCOPE & REQUIREMENTS ......................................................................................................5

A.1. DEFINITIONS.............................................................................................................................................5

A.2. PURPOSE OF REQUEST FOR PROPOSALS ...................................................................................7

A.3. BACKGROUND .........................................................................................................................................7

A.4. OBJECTIVE AND SCOPE OF WORK.................................................................................................7

A.5. BIDDER QUALIFICATIONS ..................................................................................................................8

A.6. PERIOD OF PERFORMANCE...............................................................................................................9

A.7. FUNDING ....................................................................................................................................................9

A.8. AMERICANS WITH DISABILITIES ACT ....................................................................................... 10

Section B. GENERAL INFORMATION FOR BIDDERS ...................................................................... 11

B.1. RFQQ COORDINATOR ....................................................................................................................... 11

B.2. QUESTIONS & ANSWERS ................................................................................................................ 11

B.3. ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES.................................................. 12

B.4. LETTER OF INTENT .............................................................................................................................. 12

B.5. PRE-BID CONFERENCE ...................................................................................................................... 12

B.6. COMPLAINT PROCEDURE................................................................................................................ 13

B.7. PROPRIETARY INFORMATION/PUBLIC DISCLOSURE ....................................................... 14

B.8. ADDENDUMS AND AMENDMENTS TO THE RFQQ ............................................................ 14

B.9. SMALL BUSINESS, MINORITY & WOMEN’S BUSINESS ENTERPRISES (MWBE),

AND VETERAN-OWNED BUSINESS PARTICIPATION ...................................................................... 15

B.10. ETHICS, POLICIES, & LAW ............................................................................................................... 16

B.11. ACCEPTANCE PERIOD........................................................................................................................ 16

B.12. RESPONSIVENESS................................................................................................................................ 16

B.13. MOST FAVORABLE TERMS.............................................................................................................. 17

B.14. CONTRACT AND GENERAL TERMS & CONDITIONS.......................................................... 17

B.15. COSTS TO PROPOSE ........................................................................................................................... 17

B.16. NO OBLIGATION TO CONTRACT ................................................................................................. 17

B.17. REJECTION OF PROPOSALS............................................................................................................ 18

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B.18. COMMITMENT OF FUNDS .............................................................................................................. 18

B.19. STATEWIDE VENDOR PAYMENT REGISTRATION ............................................................... 18

B.20. WASHINGTON STATE BUSINESS REGISTRATION............................................................... 18

B.21. INSURANCE COVERAGE ................................................................................................................... 18

Section C. PROPOSAL CONTENTS .......................................................................................................... 19

C.1. SUBMISSION OF PROPOSALS ....................................................................................................... 19

C.2. PROPOSAL OVERVIEW ...................................................................................................................... 19

C.3. LETTER OF SUBMITTAL ..................................................................................................................... 20

C.4. MANAGEMENT PROPOSAL ............................................................................................................ 20

C.5. COST PROPOSAL .................................................................................................................................. 22

Section D. EVALUATION AND AWARD................................................................................................ 24

D.1. EVALUATION PROCEDURE.............................................................................................................. 24

D.2. EVALUATION AND SCORING......................................................................................................... 25

D.3. SCORING PREFERENCES ......................................................... Error! Bookmark not defined.

D.4. REFERENCE CHECKS ........................................................................................................................... 26

D.5. INTERVIEW/DEMONSTRATION.................................................................................................... 26

D.6. SELECTION OF APPARENT SUCCESSFUL BIDDER ................................................................ 26

D.7. NOTIFICATION TO BIDDERS .......................................................................................................... 27

D.8. DEBRIEFING OF UNSUCCESSFUL BIDDERS ............................................................................. 27

D.9. PROTEST PROCEDURE....................................................................................................................... 28

D.10. ADDITIONAL AWARDS ..................................................................................................................... 29

Section E. RFQQ EXHIBITS ......................................................................................................................... 30

EXHIBIT A .............................................................................................................................................................. 31

EXHIBIT B............................................................................................................................................................... 33

EXHIBIT C............................................................................................................................................................... 34

EXHIBIT D .............................................................................................................................................................. 39

EXHIBIT E ............................................................................................................................................................... 53

EXHIBIT F ............................................................................................................................................................... 54

EXHIBIT G .............................................................................................................................................................. 54

EXHIBIT H .............................................................................................................................................................. 57

RFQQ No. 2027-02

Rev. 05/24

Page 3 of 59

Section A. SCOPE & REQUIREMENTS

This section describes the purpose of the RFQQ and provides information about this

procurement, including the potential scope of the opportunity and requirements.

A.1. DEFINITIONS

Definitions for the purposes of this RFQQ include:

Agency or OSPI – The Washington State Office of Superintendent of Public Instruction; the

entity issuing this RFQQ.

Amendment – A unilateral change to the Solicitation that is issued by OSPI at its sole discretion

and posted on WEBS and OSPI’s website.

Apparent Successful Bidder (ASB) – A Bidder submitting a response to this Solicitation that is

evaluated and is identified and announced by OSPI as providing the best value to the Agency.

Upon execution of a Contract, the ASB is referred to as the successful Bidder or the Contractor.

Bid – An offer, proposal, or quote for goods or services submitted in response to this RFQQ.

Bidder – Individual organization, public or private agency submitting a proposal to attain a

contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant, and Vendor

are interchangeable.

Competitive Solicitation – A documented formal process providing an equal and open

opportunity to Bidders or Consultants culminating in a selection based on predetermined

criteria.

Complaint – A process that may be followed by a Consultant prior to the deadline for bid

submission to alert OSPI of certain types of asserted deficiencies in the Solicitation.

Consultant – Individual organization, public or private agency submitting a proposal to attain

a contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant, and Vendor

are interchangeable.

Contractor – Individual or company whose proposal has been accepted by OSPI and is awarded

a fully executed, written contract.

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Rev. 05/24

Page 5 of 59

Debriefing – A short meeting an unsuccessful Bidder may request following the announcement

of the Apparent Successful Bidder for the purpose of receiving information regarding the review

and evaluation of that Bidder’s Response.

Fiscal Year – In Washington State, a 12-month period extending from July 1 of one calendar

year to June 30 of the next calendar year.

Proposal – A formal offer submitted in response to this RFQQ.

Proprietary Information – Information such as patents, technological information or other

related information that the Bidder or Consultant does not want released or shared with the

public.

Protest – A process that may be followed by a Bidder after the announcement of the Apparent

Successful Bidder to alert OSPI to certain types of alleged errors in the evaluation of the

Solicitation.

Request for Qualifications and Quotations (RFQQ) – Formal procurement document in which

a service or need is identified. Consultants are invited to submit their bid, detailing their

qualifications, and a proposed cost to complete the described activities.

Responsible Bidder – An individual, organization, public or private agency, or other entity that

has demonstrated the capability to meet all the requirements of the Solicitation and meets the

elements of responsibility. (See RCW 39.26.160 (2))

Responsive Bidder – An individual, organization, public or private agency, or other entity who

has submitted a Bid that fully conforms in all material respects to the Solicitation and all its

requirements, in both form and substance.

Revised Code of Washington (RCW) – The compilation of all permanent laws now in force in

Washington state.

RFQQ Coordinator – An individual or designee who is employed by OSPI and who is

responsible for conducting this Solicitation.

Solicitation – A formal process providing an equal and open opportunity for Bidders

culminating in a selection based upon predetermined criteria.

Subcontractor – An individual or other entity contracted by a Consultant to perform part of the

services or to provide goods under the Contract resulting from this Solicitation. Subcontractors,

if allowed, are subject to the advance approval of OSPI.

RFQQ No. 2027-02

Rev. 05/24

Page 6 of 59

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Number	Document(s)	Updates	Status	Agency Contact Name
RFQQ - 2027-02	Federal Grant Consulting Exhibit A - Certifications and Assurances Exhibit B - Qualification Affirmations	Addendum 01 - Pre-Bid Conference Q&A Pre-Bid Conference PowerPoint	Due: 08/17/2026 - 12:00pm	Marion Kariuki	Pre-Bid Conference 8/3/2026 - 10:00 am

Federal Grant Consulting

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