Request for Bid
WCSD-26-001 for Tennant X4 Rovr
Autonomous Floor Scrubber
1. Request for Bid
The Waukee Community School District (Waukee CSD) is seeking qualified Bidders to provide
two Tennant X4 ROVR Autonomous Floor Scrubbers for Operations. Installation, Warranty,
technical support and additional parts shall be included. The Scrubbers need to be delivered no
later than August 24th, 2026.
Waukee CSD intends to award one bidder.
1.2 Bid Response
Please include the following in the Bid Response:
1.2.1 Complete Attachment A - RFB WSCD-26-001 for Tennant X4 Rovr Autonomous
Floor ScrubberPricing Form.
1.2.2 Complete Attachment B - Bid Certification Sheet.
1.2.3 Complete Attachment C - Conflict of Interest Form
1.2.4 Complete Attachment D - Sex Offender Acknowledgement Form
1.2.5 All Warranty Information.
2. Contract Term
Final award is contingent upon approval by the Waukee CSD Board of Education and the
District’s legal counsel.
After selection, Waukee CSD will meet with the Bidder for the purpose of negotiating an
Agreement that is acceptable to both parties. In the event that the parties do not achieve an
acceptable agreement, Waukee CSD reserves the right, at its sole discretion, to negotiate with
other Bidders. Should the above process not result in a contract, Waukee CSD will re-evaluate
relevant issues and take appropriate follow-up action.
The awarded contract shall be a Purchase Order.
3. Notice to Suppliers
3.1 RFB Schedule
● Event Open: 07/15/2026 8:30 AM CST
● Question Submission Close: 07/16/2026 2:00 PM CST
● Event Close: 07/20/2026 2:00 PM CST
● Board Notification and Approval: 07/21/2026
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RFB -26-001 for Tennant X4 Rovr Autonomous Floor Scrubber
3.2 Questions and Answers
All questions regarding this solicitation shall be received via email to
jjanssen@waukeeschools.org by July 16, 2026 2:00 PM CST. The Waukee CSD will
provide responses to those questions deemed appropriate at:
https://www.waukeeschools.org/district/departments/business-services/notice-to-bidd
ers/. Answers will not be provided on an individual basis.
3.3 Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will be the
Purchasing Agent listed in the event.
NOTE: Large files delivered via email may be spammed. Please confirm receipt of any
digital files.
3.4 Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid
tabulation will be sent via email of the Waukee CSD’s decision to all suppliers.
3.5 Bid Submission:
Bids are due June 20, 2026 at 2:00 PM CST. Bids shall be submitted electronically via
email to jjanssen@waukeeschools.org as outlined below, prior to the Bid deadline. Bids
should be signed by an authorized individual to bind the firm, and shall be valid for at
least sixty (60) days.
Please mark your email bids: "RFB WSCD-26-002 for Tennant X4 ROvr Autonomous Floor
Scrubber”. The school district reserves the right to reject any and all bids and to accept
the bid deemed to be in the best interest of the school district in its sole and absolute
discretion.
3.6 Public Records and Requests for Confidential Treatment
Waukee CSD shall treat all information submitted by Bidder as public records unless the
Bidder properly requests that specific parts of the Bid be treated as confidential at the
time of submitting the Bid AND the information is confidential under Iowa or other
applicable law. Waukee CSD’s release of public records is governed by Iowa Code
Chapter 22. Bidders are encouraged to familiarize themselves with Chapter 22 before
submitting a Bid. Waukee CSD will copy and produce public records as required to
comply with Chapter 22 or other applicable laws.
3.7 No Minimum Guaranteed
Waukee CSD anticipates that the awarded Bidder will provide services as requested by
Waukee CSD. Waukee CSD will not guarantee any minimum compensation will be paid to
the Respondent or any minimum usage of the Bidders services.
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RFB -26-001 for Tennant X4 Rovr Autonomous Floor Scrubber
4. Scope of Work
4.1 Product/Item Specifications
4.1.2 Must guarantee all items are in new condition and free of any defects or
damages.
4.1.3 Must be a single point of contact for all returns and replacements.
4.1.4 Must provide and honor manufacturer warranty.
4.2 Machine Specifications: Tennant X4 Rovr
● Estimated Coverage/Productivity: Up to 20 000 ft² / 1 860 m² (per solution tank)
● Weight: 403 lbs / 183 kg (tanks empty, with battery)
● Sound Level: As low as 62dBA
● Main Down Pressure: Up to 42 lbs / 19 kg
● Power Source: Lithium-Ion Battery
● Machine Width: 22 in / 56 cm
● Head Type: Disk
● Machine Height: 44 in / 112 cm
● Recovery Tank Capacity: 10 gal / 38 L
● Solution Tank Capacity: 10 gal / 38 L
● Machine Type: Robotic, Walk-Behind
● Estimated Run Time: Up to 2.5 hours
● Pad RPMs: 220 rpm
● Machine Length: 38 in / 96 cm
● Cleaning Path: 20 in / 500 mm
● Comes fully equipped with software-hardware enabled, Insta-click Pad Drivers,
Squeegees. Tennant Rep. for initial installation & setup.
4.3 Software:
Lifetime licensing (no renewals)
4.4 Tennant Technician and Tennant Automated Support Technicians shall be provided for
the required warranty coverage.
4.5 Warranty:
Model:
X4
ROVR
Rotationally: Parts
Molded
Components
Battery Labor Travel
Hour
Meter
10 Years
36
5 years 24
3 Months 1500
Months
Months
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RFB -26-001 for Tennant X4 Rovr Autonomous Floor Scrubber
5. Terms and Conditions
Bidder
agrees
to
all
terms
and
conditions
listed
at:
https://www.waukeeschools.org/district/departments/business-services/notice-to-bidders/stan
dard-procurement-terms-and-conditions-for-goods-and-services/
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RFB -26-001 for Tennant X4 Rovr Autonomous Floor Scrubber
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
