Construction Manager at Risk Services for The Renovation and Construction of Sheriff's Office Facilities

Location:	North Carolina
Posted:	Nov 4, 2025
Due:	Dec 2, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	367-OC5466
Publication URL:	To access bid details, please log in.

Solicitation Number:	367-OC5466
Project Title:	Construction Manager at Risk Services for The Renovation and Construction of Sheriff's Office Facilities
Description:	Orange County is in the process of selecting a firm to provide engineering and design services for both projects. The selected CMAR will coordinate with the selected design firm for the duration of the pre-design, design, and construction phases of the projects, which we expect to be bid together as part of a cost savings initiative.
Opening Date:	12/2/2025 2:00 PM
Posted Date:	11/5/2025
Status:	Open
Department:	COUNTY OF ORANGE


Solicitation Number * 367-OC5466	Department COUNTY OF ORANGE	Status Reason Open
Opening Date 2025-12-02T14:00:00.0000000	Posted Date * 2025-11-04T16:45:22.0000000Z	Commodity Code Design Services
Mandatory Conference/Site Visit — —	Special Instructions Electronic responses ONLY will be accepted for this solicitation.	Solicitation Type * Select RFP IFB RFI
Owner Lenny Amaro
Description Orange County is in the process of selecting a firm to provide engineering and design services for both projects. The selected CMAR will coordinate with the selected design firm for the duration of the pre-design, design, and construction phases of the projects, which we expect to be bid together as part of a cost savings initiative.

Attachments RFQ 367-OC5466 CMAR SERVICES FOR THE RENOVATION AND CONSTRUCTION OF SHERIFFS OFFICE FACILITIES - 110325 pdf.pdf (907.95 KB)

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Finance and Administrative Services Department –

Purchasing Division

RFQ #367-OC5466

Request for Qualifications for

Construction Manager at Risk Services for The Renovation and

Construction of Sheriff's Office Facilities

Orange County, North Carolina

Date of Issue: November 3, 2025

Proposal Opening Date: December 2, 2025

At 2:00 P.M. ET

Direct all inquiries concerning this RFQ to:

Jovana Amaro

Finance Manager - Purchasing

Phone: 919-245-2651

Email: finance-purchasing@orangecountync.gov

Electronic responses ONLY will be accepted for this solicitation.

Page 1 of 16

1. Project Overview:

Orange County is now accepting Statements of Qualifications for Construction Manager-

at-Risk (“CMAR”) Services for two separate but related projects:

1.) The renovation of the Link Center, a 26,000 sq. ft administrative building, that

will become the new Sheriff’s Office. The Link Center is located in downtown

Hillsborough at 200 South Cameron Street. The Link Center was abandoned in

2019 due to significant water intrusion, which resulted in widespread mold growth.

Environmental remediation, including mold abatement and water intrusion mitigation,

must be completed before any renovation. The current project budget adopted in the

FY 25-35 Capital Investment plan is $16,914,576

2.) The construction of a 6,000 sq. ft Sheriff’s Office evidence storage building on

the same site as the existing Detention Center, located at 1200 US Hwy 70 North.

Currently, evidence is stored in the basement of the old Jail. The current project

budget adopted in the FY 25-35 Capital Investment plan is $2,430,000

2. Anticipated Project Schedule:

Project Activities

Schematic Design

Design Development

Construction Documents/Permitting

Construction Bidding

Construction

Completion

Dec 2025

April 2026

November 2026

December 2026

May 2028

3. Project Design Team:

Orange County is in the process of selecting a firm to provide engineering and design

services for both projects. The selected CMAR will coordinate with the selected design

firm for the duration of the pre-design, design, and construction phases of the projects,

which we expect to be bid together as part of a cost savings initiative.

4. Scope of Construction Manager at Risk (CMAR) Services

The scope of services below is meant to provide interested firms with an outline of the

anticipated services required for this project. The detailed scope of services will be

contained in the executed Contract for CMAR Services. The County intends to use the

attached template contract, with modifications, as the form of agreement.

Page 2 of 16

A. Pre-Construction Services

1. Review the current schematic budget and project schedule and identify key

project issues.

2. Develop design development cost estimate and project schedule; Reconcile

from the schematic phase to the design development phase.

3. Develop construction documents cost estimate and schedule; Reconcile from

the Design Development Phase to the Construction Documents Phase.

4. Research different construction materials and report findings.

5. Regularly attend meetings with the County and Design Team before

construction and consult with the County and the Design Team regarding site

use, site improvements, and selection of building materials, systems, and

equipment.

6. Develop a provisional and final schedule indicating methods and sequencing

of procurement, permitting construction, and project closeout. Include time

requirements for sequences and durations; milestones dates for receipt and

approval of design documents; receipt of regulatory approvals and permits;

preparation and processing of shop drawings and samples; delivery schedule

of materials or equipment requiring long-lead-time procurement, project

procurement schedule, and installation and construction completion. This

includes periodic project schedule updates for the Design Team's review and

County approval.

7. Develop and implement procedures for schedule adherence.

8. Perform a “constructability" review of the design documents at each design

phase.

9. Provide detailed construction cost estimates to achieve the Owner's budget (to

be sorted by trade bid packages).

10. Develop value-engineering options as necessary.

B. Bidding Services

1. Subdivide the Work into bid packages encouraging bids from qualified local and

minority contractors.

2. Identify and prequalify contractors for all bid packages in consultation with the

County.

3. Develop requirements to ensure time, cost, and quality control during

construction.

Page 3 of 16

4. Provide a provisional construction schedule (CPM) for issuance with bid

packages.

5. Schedule and conduct pre-bid conferences with the Design Team and County.

6. Advertise and distribute bidding documents.

7. Monitor bidder activity.

8. Publicly open, review, and analyze bids with the County and Design Team.

9. Update Project schedule.

10. Conduct MWBE outreach program to encourage participation by minority

contractors and report on efforts

11. Upon receipt and review of the bids for all bid packages, develop a draft

Guaranteed Maximum Price (GMP) document for the Project that includes:

i. The cost of the Work (the sum of bid amounts of the lowest

responsible bidder for all bid packages)

ii. The Construction Manager's Fee

iii. The Construction Manager's General Conditions

iv. The Construction Manager's Contingency

12. Reconcile schedule and cost with the County against the pre-established

budget and schedule.

13. Develop a Final Guaranteed Maximum Price document for the Project.

C. Construction Services

1. Maintain on-site staff for construction management.

2. Establish and maintain coordinating procedures.

3. Develop and maintain a detailed schedule (CPM) that includes delivery,

approvals, inspection, testing, construction, and occupancy.

4. Conduct and record job meetings.

5. Prepare and submit change order documentation for approval of the Design

Team and Owner.

6. Maintain a system to review and approve shop drawings, samples, and product

data.

7. Maintain records and submit bi-weekly reports and formal monthly reports to

the Design Team and Owner.

8. Maintain quality control and ensure conformity with plans.

Page 4 of 16

9. Develop a system and provide cost control through progress payment review

and verifications according to the approved schedule and contract amounts.

10. Develop and maintain as-built drawings for the duration of the Project.

11. Coordinate post-completion activities, including assembling guarantees,

manuals, closeout documents, training, regulatory approvals, and the Owner's

final acceptance.

12. Coordinate and monitor the resolution of remaining “punch-list" items to the

Owner’s satisfaction.

13. Coordinate Systems Commissioning activities.

14. Work closely with Designer and County staff to meet local, state, and federal

requirements

D. Project Closeout/Warranty

1. Assist the Owner with furniture, furnishings, and equipment deliveries and

installation.

2. Submit record drawings for approval of the Designer and the Owner

3. Assist in the transition to occupancy

4. Receive, record, and address all warranty issues.

5. Resolve all warranty issues to the satisfaction of the Owner

5. Notice to Providers Regarding RFQ Terms and Conditions

The Provider shall be responsible for reading the instructions, Orange County’s

terms and conditions, all relevant exhibits and attachments, and any other

components of this RFQ and complying with all requirements and specifications

herein. Providers are also responsible for obtaining and complying with all

Addenda and other changes that may be issued in connection with this RFQ.

If Providers have questions, issues, or exceptions regarding any term, condition,

or other component within this RFQ, they must submit questions in accordance

with the instructions in Section 5.2 PROPOSAL QUESTIONS. If Orange County

determines that any changes will be made due to the questions asked, then such

decisions will be communicated in the form of an RFQ addendum.

5.1 RFQ Schedule

The table below shows the intended schedule for this RFQ. Orange County will

make every effort to adhere to this schedule. All times listed in this RFQ are

Eastern Standard Time (EST).

Page 5 of 16

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Construction Manager at Risk Services for The Renovation and Construction of Sheriff's Office Facilities

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