26PP-128 Managed Care Service for Group Medical Plans
| Location: | Delaware |
|---|---|
| Posted: | Apr 28, 2026 |
| Due: | May 29, 2026 |
| Agency: | New Castle County |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
26PP-128 Managed Care Service for Group Medical Plans
|
| Category: | Professional Services (RFPs) |
| Status: | Open |
|
Attachment Preview
New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
Bid 26PP-128
Administrative Managed Services for Groups Medical Plans
Introduction:
New Castle County is seeking competitive sealed bids and priced proposals for Administrative
Managed Services for Groups Medical Plans and to include implementation. Interested parties
are asked to submit their bids and proposals to the New Castle County Purchasing Division.
Important Dates:
First Advertisement
Second Advertisement
Mandatory Pre-Bid Meeting- via Teams
Deadline for Questions to Procurement
Deadline for Answers to Vendor Questions
Addendum if needed
Proposal/Bid Submission Deadline
Consultant Evaluation/Review Meeting
Committee Evaluation Due
Short List Interviews
Consultant Interview Reviews
Committee Interview Evaluation
Final Review for Awards
Target Award
April 28, 2026
May 5, 2026
Monday, May 4, 2026 at 2:00 p.m.
Monday, May 11, 2026 at 12:00 p.m.
Thursday, May 21, 2026 at 12:00 p.m.
TBD
Friday, May 29, 2026 2:00 p.m.
TBD
Friday, June 26, 2026
Monday, June 30, 2026
Monday, June 30, 2026
Week of July 7, 2026
Wednesday, July 15, 2026
Tuesday, July 21, 2026 – effective date
of January 1, 2027
Bid Specifications:
Vendors are responsible for retrieving bid specifications and addenda (if applicable) from
https://www.newcastlede.gov/Bids.aspx.
All questions regarding this solicitation must be submitted in writing. No verbal responses or
unofficial communications that modify the terms and specifications of this solicitation will be
considered binding. Any changes to the solicitation will only be made through an official, written
addendum issued by New Castle County and posted on the website (link provided above). New
Castle County reserves the right to answer verbal questions that do not modify any part of this
solicitation.
September 25, 2025
Bid# 26PP-128
Page 1 of 29
New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
Bid# 26PP-128
Administrative Managed Services for Groups Medical Plans
Contact Information:
Questions should be submitted in writing and directed to robin.allen@newcastlede.gov as noted
in the table above.
September 20, 2025
Bid# 26PP-128
Page 2 of 29
New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
Bid# 26PP-128
Administrative Managed Services for Groups Medical Plans
Table of Contents
Section 1: General Information ...................................................................................................... 5
1. Submission Deadline:.......................................................................................................... 5
2. Submission Address: ........................................................................................................... 5
3. Delivery Method: ................................................................................................................ 5
4. Bid Submission Instructions and Content Requirements: .................................................. 5
5. State of Delaware Business License .................................................................................... 7
6. Bid Opening:........................................................................................................................ 7
7. Award Criteria ..................................................................................................................... 7
8. Proposal Evaluation and Selection Process ........................................................................ 8
9. Evaluation Criteria............................................................................................................... 8
10. Contract Terms: .............................................................................................................. 8
11. Diversity and Inclusion:................................................................................................. 13
12. Federal Funding Requirements Specific to Grant Awards............................................ 13
Section 2: Bid Specific Requirements ........................................................................................... 14
1. Scope of Work | Specifications......................................................................................... 14
2. Pre-Bid Meeting – Monday, May 4, 2026 2:00 p.m. via Teams....................................... 14
3. Requirements for Bid or Proposal Submission ................................................................. 14
4. Company/firm Detail Requirements................................................................................. 15
5. No Substitutions................................................................................................................ 15
6. Right to Inspect ................................................................................................................. 15
7. Indemnification ................................................................................................................. 15
8. New Castle County Commitment to Supplier Diversity.................................................... 15
9. Contract Accessibility........................................................................................................ 16
10. Confidentiality............................................................................................................... 16
11. Material Safety Data Sheets (MSDS)............................................................................. 16
September 20, 2025
Bid# 26PP-128
Page 3 of 29
New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
Bid# 26PP-128
Administrative Managed Services for Groups Medical Plans
12. Required Insurance ....................................................................................................... 17
13. Delaware Labor ............................................................................................................. 18
14. Cooperative Contingency.............................................................................................. 19
15. Additions ....................................................................................................................... 19
Section 3: Non-Collusion Statement............................................................................................. 20
Section 4: Authorized Representative Procurement Affidavit ..................................................... 21
Section 5: Respondent Checklist................................................................................................... 23
Section 6: Green Initiative Expectations ....................................................................................... 24
SECTION 7: AI USAGE IN PROPOSAL PREPARATION ..................................................................... 26
Attachment A – Scope of Work/Specifications............................................................................. 27
Attachment B - Pricing .................................................................................................................. 28
Attachment C- Evaluation ............................................................................................................. 29
September 20, 2025
Bid# 26PP-128
Page 4 of 29
New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
Bid# 26PP-128
Administrative Managed Services for Groups Medical Plans
SECTION 1: GENERAL INFORMATION
1. Submission Deadline:
Proposals must be received before the Submission Deadline noted on the table on Page
1. Submissions must include one (1) printed original and (2) hard copies. One electronic
submission via a USB thumb drive should be included in the bid submission for USI.
2. Submission Address:
New Castle County Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
3. Delivery Method:
3.1 Mail to the address above or you may use a carrier that guarantees delivery and
provides tracking. Vendor is fully responsible for delivery to the correct location
by the due date and time of the bid opening.
3.2 Deliver in person to the Government Center between 8 a.m. and 3:30 p.m. EST on
business days. Contact a member of the Administrative Services at 302-395-5965
upon arrival or ask the Receptionist to contact the Purchasing Division.
3.3 Facsimile (fax) transmissions are unacceptable and will be rejected.
4. Bid Submission Instructions and Content Requirements:
4.1 Clearly display Bid# 26PP-128 Administrative Managed Services for Groups
Medical Plans in the lower left quadrant on the front of the sealed envelope.
4.2 Include completed Non-Collusion Statement/Signature Page and Authorized
Representative Procurement Affidavit signed and dated by the Authorized
Representative.
4.2.1 Failure to sign and return these documents could result in a bid
submission being rejected.
4.3 The Signature Page must include the company name, address, tax ID, and
contact information.
4.4 All bidders must provide copies of all necessary licenses required to perform the
work specified in this solicitation. Licenses must be issued by the appropriate
licensing authority prior to the execution of a contract or issuance of a purchase
order.
4.4.1 It is the responsibility of each bidder to ensure that their licenses are
current and valid throughout the bidding process and the duration of the
contract. Expired or suspended licenses may result in disqualification
September 20, 2025
Bid# 26PP-128
Page 5 of 29
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